All Souls Unitarian Church, Indianapolis

May
17

All Souls Indy - Public Board Meetings

Meeting via Zoom only

Wednesday, May 17 2023

7:00pm - 9:00pm EDT

We will be meeting via Zoom only!

All members of the All Souls Indy Community are welcome!  Bring a friend!

Join Zoom Meeting
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Meeting ID: 824 5595 0950
Passcode: 671360
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Meeting ID: 824 5595 0950
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Agenda

  1. ASI Mission and Vision Statements
    7:00 pm EDT

    Guiding vision: Together we create transformative experiences each week that fuels people forward into their lives in the community, and then they come back for more.

    • Radical hospitality and inclusion
    • Clear paths of connection and belonging
    • Creating a culture of healthy conflict management
    • Fierce commitment to social justice
  2. Welcome
    15 mins
    7:00 pm
    1. Call to Order
    2. Head Count

      Quorum and Voting. A majority of the all Trustees eligible to vote shall constitute a quorum for a
      meeting of the Board of Trustees. A majority of all Trustees eligible to vote, whether present or not,
      shall be required to approve a motion.

      1. List board members in attendance:
    3. Chalice Lighting and Reading
    4. Check-In 
  3. Guests: 

    A place for guest attendance to be recorded in the minutes.

  4. Approval of Consent agenda - VOTE
    5 mins
    7:15 pm
    1. Minutes
      1. Board of Trustees Meeting  04 19 23
      2. Spring Congregational Meeting 05 07 23
    2. May All Staff Report
    3. Financial Reports
      1. YTD Financials through 4/30/23
    4. Committee Reports
      1. May Governance Committee Report
      2. May Finance Committee Report
    5. Attendance stats
    6. Membership Report
    7. GA Delegates - for Board Approval

      Approving Jackie Anderson, Bill Cannon, Jean Miller, Annie Rayhill, Bob Rayhill

    8. Policy Manual Update - Board Size

      Small update to Policy Manual so it is in line with amended bylaws for board size.

  5. Officer/Board/Standing Committee Reports
    7:20 pm
    1. Finance Committee 
      20 mins
      7:20 pm

      Review financial reports

    2. Governance Committee
      5 mins
      7:40 pm
      1. Reminder to do board self-evaluation!
      2. Coming soon: Conflict of Interest Policy, Evaluation of progress on board goals.
    3. Personnel Committee
      1. New hires!
      2. Employee Manual Update-staff spending approval process
  6. Special Committee or Team Reports
    1. Green Sanctuary Task Force - Alison
  7. Minister's Report
    15 mins
    7:45 pm
    1. Any public announcements
    2. DRUUM Service
    3. Covid Policy Update
    4. Questions for Rev. Katie
  8. Unfinished Business
    8:00 pm
    1. Chairs for Fundraising Task Force and Environmental Justice Task Force
      5 mins
      8:00 pm
  9. New Business
    5 mins
    8:05 pm
    1. Piano lessons
    2. Standing board meeting date
  10. Closing
    5 mins
    8:10 pm
    1. Communication and follow-up needed
    2. Board observer report
    3. Review upcoming meeting dates
      1. June 4 Open Questions Town Hall
      2. June 10 Board Retreat
      3. GA: June 21-25
      4. Incoming/Outgoing Board Party Date
    4. Homework: Chapter 9 of "See No Stranger"
  11. Adjournment
  12. Executive Session 
    30 mins
    8:15 pm
    1. See No Stranger Chapter 8 Discussion
    2. Personnel Update
  13. Submitted by:
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