All Souls Unitarian Church, Indianapolis

May
18

All Souls Indy - Public Board Meeting

ASI

Wednesday, May 18 2022

7:00pm - 9:00pm EDT

We will be meeting in-person in the Beatty Room and via Zoom.

All members of the All Souls Indy Community are welcome!  Bring a friend!

Board President is inviting you to a scheduled Zoom meeting.

Topic: ASI Public Board Meetings 2021-22
Time: Jul 14, 2021 07:00 PM Eastern Time (US and Canada)
        Every month on the Second Wed, until Jun 8, 2022, 12 occurrence(s)
        Jul 14, 2021 07:00 PM
        Aug 11, 2021 07:00 PM
        Sep 8, 2021 07:00 PM
        Oct 13, 2021 07:00 PM
        Nov 10, 2021 07:00 PM
        Dec 8, 2021 07:00 PM
        Jan 12, 2022 07:00 PM
        Feb 9, 2022 07:00 PM
        Mar 9, 2022 07:00 PM
        Apr 13, 2022 07:00 PM
        May 11, 2022 07:00 PM
        Jun 8, 2022 07:00 PM
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Agenda

  1. ASI Mission and Vision Statements
    7:00 pm EDT

    Our Mission: To welcome all. To lead with love. To embrace hope. To cultivate community. To challenge assumptions. To face our biases and prejudices with clear eyes. To spark positive change within ourselves and in our communities. To act in ways that help move the arc of the universe toward justice. Our Vision: We will leverage love as a force for positive action.

  2. Welcome
    15 mins
    7:00 pm
    1. Call to Order
    2. Head Count

      Quorum and Voting. A majority of the all Trustees eligible to vote shall constitute a quorum for a
      meeting of the Board of Trustees. A majority of all Trustees eligible to vote, whether present or not,
      shall be required to approve a motion.

    3. Chalice Lighting and Reading
    4. Check-In (quick introductions)
  3. Guests: 

    A place for guest attendance to be recorded in the minutes.

  4. Approval of Consent agenda
    5 mins
    7:15 pm
    1. Minutes
      1. April 13 board meeting minutes
      2. May 11 Special Board Meeting Minutes regarding voting membership

        Note: Amended version submitted

      3. May 15 Special Congregational Meeting Minutes

        Note: amended version submitted

    2. Staff reports

      DCCP Report

      Office Manager Report

      Minister Report

      Comm Mgr Report

    3. Financial Reports

      Finance Committee Minutes

      YTD Financials

      Accounting Report for Reserves

    4. Other Reports

      Governance Committee Minutes 5-3-22

       

       

  5. Officer/Board/Standing Committee Reports
    7:20 pm
    1. Finance Committee 
      25 mins
      7:20 pm
      1. Review YTD financials
        Teresa Quay profile image
      2. Revised 2022-2023 Budget - VOTE
      3. Resolution to name Teresa Quay, Treasurer, as responsible party on church bank accounts - VOTE
        Teresa Quay profile image

        Due to volunteer turnover, Teresa is not listed as a "responsible party" for all of the All Souls bank accounts and needs to be to close a duplicate checking account. The bank will accept signed minutes with the board approving this resolution.

    2. Governance Committee
      25 mins
      7:45 pm
      1. Policy Manual Updates - VOTE
      2. Endowment and Investment Operating Policy & Share the Plate Policies - VOTE

        Will be voted on in May and become part of the Policy Manual

      3. Board Self-Evaluation Brief Review
    3. Personnel Committee
      10 mins
      8:10 pm
      1. Executive Session
  6. Special Committee Reports
    1. Open Questions Task Group
      1. Will have summary report in June
  7. Minister's Report
    30 mins
    Joel Miller profile image
    8:20 pm
    1. Building update
      1. Grant Update - Faith in Place
      2. Boiler situation
      3. Update to minister's office
      4. Roof repairs
    2. ECMHSP Update
      1. Flagpole request
    3. Welcoming new minister
    4. Covid Safety Update
    5. Membership roster updates
  8. Unfinished Business
  9. New Business
  10. Closing
    5 mins
    8:50 pm
    1. Communication and follow-up needed
    2. Board observer report
    3. Review upcoming meeting dates
      1. May 22 Congregational Meeting
      2. June Incoming/Outgoing Board Social Date
      3. August Board Retreat - Date TBD
  11. Executive Session (if necessary)
    1. Personnel Committee
  12. Adjournment
  13. Submitted by:
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