Cape Cod & Islands Association of REALTORS® and Multiple Listing Service

Mar
10

CCIAOR Board of Directors Meeting

Virtual

Wednesday, March 10 2021 | 10:00am - 12:00pm EST
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Agenda

  1. Call to Order
    10:00 am EST
  2. Approval of Minutes
    5 mins
    10:00 am
    1. MOTION: To approve the January 27th, 2021 Cape Cod & Islands Association of REALTORS®, Inc. Board of Directors meeting minutes.

      Click Here for Minutes 

  3. Reports
    10 mins
    10:05 am

    MOTION: To approve the reports as prepared. 

    1. Membership Report

      Click Here for Membership Report

    2. Community & Member Engagement Group Report
    3. Vacation Rental Committee Report
    4. Diversity & Inclusion Committee Report
    5. Advocacy Report
  4. Finance Committee Report
    30 mins
    10:15 am
    1. MOTION: To the change of language in the Check Signatories Policy to allow the treasurer to “authorize in writing” checks over $10,000.
    2. MOTION: To change of language in the Review of Financial Information Policy to provide the treasurer with quarterly financial reports rather than monthly.
    3. MOTION: To accept the 2020 4th quarter financial statements as presented 
    4. MOTION: To approve the replacement of the HVAC system and the addition of a filtration system using Cape Cod Mechanical for a cost up to $59,000. 
    5. MOTION: To approve the landscaping proposal from Cooper Landscaping for a total cost of up to $13,000. 
    6. Other Business
  5. Association Business
    75 mins
    10:45 am
    1. Member Count & Dues Presentation
    2. Awards Committee Policy
      1. MOTION: To approve the recommended changes to the Awards Committee Policy.
    3. MAR Committee Updates
      1. Electronic Forms Task Force
      2. Forms Advisory Committee
    4. Appointments to Committees
      Anne Blatz profile image
      1. Government Affairs Committee

        MOTION: To approve the appointments to the Government Affairs Committee as recommended by President Annie Blatz. 

      2. Leadership Development Committee

        MOTION: To approve the appointments to the Leadership Development Committee as recommended by President Annie Blatz. 

      3. State Political Coordinators

        MOTION: To appoint the following members as state political coordinators: 

        - Joe Arnao for Steven Xiarhos 
        - Richard Waystack for Sarah Peake. 
    5. Update on Strategic Initiatives
      Ryan Castle profile image
      1. Vacation Rental Website & Analytics
      2. Member Directory/Agent Engine
  6. Adjourn 

Minutes Tab

Call to Order

A meeting of the Cape Cod & Islands Association of REALTORS, Inc., Board of Directors was convened by Annie Blatz, President at 10:04 AM on March 10th, 2021 via Video Conference. A quorum was present, and the following actions were taken. 

Approval of Minutes

MOTION: To approve the January 27th, 2021 Cape Cod & Islands Association of REALTORS®, Inc. Board of Directors meeting minutes.

Made by L. Clements, seconded and carried. 

Reports

MOTION: Made by L. Clements, seconded and carried to approve the Association reports as prepared.

Membership Report

Community & Member Engagement Group Report

Vacation Rental Committee Report

Diversity & Inclusion Committee Report

Advocacy Report

Finance Committee Report

MOTION: To the change of language in the Check Signatories Policy to allow the treasurer to “authorize in writing” checks over $10,000.

Made by L. Clements, seconded and carried. 

MOTION: To change of language in the Review of Financial Information Policy to provide the treasurer with quarterly financial reports rather than monthly.

Made by L. Clements, seconded and carried. 

MOTION: To accept the 2020 4th quarter financial statements as presented 

Made by L. Clements, seconded and carried. 

MOTION: To approve the replacement of the HVAC system and the addition of a filtration system using Cape Cod Mechanical for a cost up to $59,000. 

Made by L. Clements, seconded and carried. 

MOTION: To approve the landscaping proposal from Cooper Landscaping for a total cost of up to $13,000. 

Made by L. Clements, seconded and carried. 

Other Business

MOTION: Made by G. Kiely, seconded and carried to request staff and the Finance Committee do an analysis of possible changes to Association dues with the goal of meeting strategic initiatives while also considering potential changes to the market and membership.

Association Business

Member Count & Dues Presentation

Nicole LaCroix, Billing & Accounting Manager, presented a report on membership counts from 2020 through today and provided an update on 2021 Association dues billing. 

Awards Committee Policy

MOTION: To approve the recommended changes to the Awards Committee Policy.

Made by L. Clements, seconded and carried. 

Adjourn 

The meting as adjourned at 12:15 PM 

Attendance

Members

Name Attendance

Jac Augat

Wendy Beaulieu

Anne Blatz

Ryan Castle

Emily Clark

Laura Clements

Marissa Cyr

Patrick Foran

Courtney Marek

Stephen Maury

Peggy Nye

Mary O'Donnell

Mari Sennott

Marcia Stirling

Jen Whitaker

Guest Members

Name Attendance

Greg Kiely

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