Cape Cod & Islands Association of REALTORS® and Multiple Listing Service

Mar
08

CCIAOR Board of Directors Meeting

In Person (22 Mid Tech Drive, West Yarmouth) with Virtual Option

Wednesday, March 8 2023

10:00am - 1:00pm EST

Agenda

  1. Call to Order
    10:00 am EST
  2. Approval of Minutes
    5 mins
    10:00 am
    1. MOTION: To approve the February 2nd, 2023 Cape Cod & Islands Association of REALTORS® Board of Directors meeting minutes.
      02_02_23 CCIAOR BOARD MEETING MINUTES.pdf
  3. Reports
    10 mins
    10:05 am
    1. MOTION: To approve the reports as prepared. 
      1. Membership Report 

        Click Here for the Membership Report 

        Member Counts Spreadsheet 2023.xlsx
      2. Finance Committee Report
        March 8th, 2023 Finance Committee Report
      3. Engagement Group Report
        March 8th, 2023 Engagement Group Report
      4. Vacation Rental Committee Report
        March 8th, 2023 Vacation Rental Committee Report
      5. Public Policy Committee Meeting
        March 8th, 2023 Public Policy Committee Report
      6. Housing Advocacy Group Meeting
        March 8th, 2023 Housing Advocacy Group Report
      7. RPAC Investment & Participation Report
        February 2023 RPAC Fundraising Report.pdf
      8. CCIMLS Board Report
        CCIMLS BOD Minutes February 8th 2023.pdf
  4. Association Business 
    90 mins
    10:15 am
    1. Finance Committee
      1. COO Search Expenses
        02_27_22 FInance Committee_COO Search Memo
      2. Sidewalk Replacement

        MOTION: To approve up to $35,000 from the Capital Reserve Fund for replacement  of the sidewalk along the main entrance side of the building as recommended by the Finance Committee. 

        March 8th, 2023 Sidewalk Replacement Memo
      3. Server Upgrade

         MOTION: To approve iMedia’s proposal to move to a cloud-based server in 2023 as recommended by the Finance Committee.

        March 8th, 2023 Server Upgrade Memo Cloud vs Onsite Tech_CCIAOR (3).pptx
    2. Bank Signatory Changes
      1. MOTION: To add Marcia Stirling, MLS Director, as a signatory on all Cape Cod & Islands Association of REALTORS®, Cape Cod & Islands Multiple Listing Service and Martha's Vineyard Multiple Listing Service bank accounts
      2. MOTION: To remove Marissa Cyr, Chief Operating Officer, as a signatory on all Cape Cod & Islands Association of REALTORS®, Cape Cod & Islands Multiple Listing Service and Martha's Vineyard Multiple Listing Service bank accounts
    3. Excess Anti-Trust Insurance

      Staff reached out to our insurance provider who confirmed that there are not alternative options for anti-trust coverage outside of NAR.  Details on NAR's Excess Anti-Trust Insurance can be found below: 

      2023 NAR Excess Insurance Coverage Rate Sheet

  5. Leadership Reports
    45 mins
    11:45 am
    1. President Report
      1. Awards Committee

        MOTION: To appoint the following members to the 2023 Awards Committee: 

        • Jen Whitaker (Current BOD Member)  
        • Greg Kiely (Former Board Member) 

        Those appointed with join the rest of the committee serving per the Awards Committee Policy:

        •   Katie Clancy (ROTY)  
        • Cindy Lee Caldwell (Chuck Lockhart)
        • Jac Augat (Good Neighbor)
        • Pamela Roberts (Good Neighbor) 
      2. CEO Review Committee

        MOTION: To appoint the following members to the 2023 CEO Review Committee:

        • JoEllen Erickson (CCIMLS BOD Member) 
        • Wendy Beaulieu (Committee/Group Chair in prior 3 years) 

        Those appointed will join those currently fulfilling terms on the committee: 

        • Laura Clements - Chair (serving per Policy Manual)
        • Beverly Comeau 
        • Kenneth Hager
      3. LDC Committee

        MOTION: To appoint the following members to the 2023 Leadership Development Committee (LDC):

        • Tori Harrison 
        • Laura Strunk
        • Laura Usher
        • Thomas Kwasniak
        • Pamela Roberts 
        • Martha Knapp 

        Per the Bylaws, Laura Clements will serve as Chairperson. 

    2. President-Elect Report 
    3. CEO Report
      1. SPIRE Program
      2. Professional Standards
      3. Strategic Plan - Pillar Review
  6. Adjourn 

Minutes Tab

Call to Order

  1. A meeting of the Cape Cod & Islands Association of REALTORS, Inc., Board of Directors was convened by Courtney Marek, President at 10:05 AM on March 8th 2023 at the Association Office.  A quorum was present, and the following actions were taken. 

Approval of Minutes

MOTION: To approve the February 2nd, 2023 Cape Cod & Islands Association of REALTORS® Board of Directors meeting minutes.

MOTION: Made by E. Clark, seconded and carried.

Reports

Reports

MOTION: To approve the reports as prepared. 

MOTION: Made by E. Clark, seconded and carried.

Membership Report 

Click Here for the Membership Report 

Finance Committee Report

Engagement Group Report

Vacation Rental Committee Report

Public Policy Committee Meeting

Housing Advocacy Group Meeting

RPAC Investment & Participation Report

CCIMLS Board Report

Association Business 

Finance Committee

COO Search Expenses

MOTION: Made by E. Clark, seconded and carried to authorize up to $15,000 for the CEO to use related to the COO search. P. Fasano opposed. 

Sidewalk Replacement

MOTION: To approve up to $35,000 from the Capital Reserve Fund for replacement  of the sidewalk along the main entrance side of the building as recommended by the Finance Committee. 

MOTION: Made by E. Clark, seconded and carried.

Server Upgrade

 MOTION: To approve iMedia’s proposal to move to a cloud-based server in 2023 as recommended by the Finance Committee.

MOTIN: Made by E. Clark, seconded and carried.

Bank Signatory Changes

MOTION: To add Marcia Stirling, MLS Director, as a signatory on all Cape Cod & Islands Association of REALTORS®, Cape Cod & Islands Multiple Listing Service and Martha's Vineyard Multiple Listing Service bank accounts

MOTION: Made by E. Clark, seconded and carried. 

MOTION: To remove Marissa Cyr, Chief Operating Officer, as a signatory on all Cape Cod & Islands Association of REALTORS®, Cape Cod & Islands Multiple Listing Service and Martha's Vineyard Multiple Listing Service bank accounts

MOTION: Made by E. Clark, seconded and carried. 

Excess Anti-Trust Insurance

Staff reached out to our insurance provider who confirmed that there are not alternative options for anti-trust coverage outside of NAR.  Details on NAR's Excess Anti-Trust Insurance can be found below: 

2023 NAR Excess Insurance Coverage Rate Sheet

MOTION: Made by E. Clark, seconded and carried to purchase $500,000 in additional anti-trust defense insurance though NAR. 

Leadership Reports

President Report

Awards Committee

MOTION: To appoint the following members to the 2023 Awards Committee: 

  • Jen Whitaker (Current BOD Member)  
  • Greg Kiely (Former Board Member) 

Those appointed with join the rest of the committee serving per the Awards Committee Policy:

  •   Katie Clancy (ROTY)  
  • Cindy Lee Caldwell (Chuck Lockhart)
  • Jac Augat (Good Neighbor)
  • Pamela Roberts (Good Neighbor) 

MOTION: Made by E. Clark, seconded and carried. 

CEO Review Committee

MOTION: To appoint the following members to the 2023 CEO Review Committee:

  • JoEllen Erickson (CCIMLS BOD Member) 
  • Wendy Beaulieu (Committee/Group Chair in prior 3 years) 

Those appointed will join those currently fulfilling terms on the committee: 

  • Laura Clements - Chair (serving per Policy Manual)
  • Beverly Comeau 
  • Kenneth Hager

MOTION: Made by E. Clark, seconded and carried.

LDC Committee

MOTION: To appoint the following members to the 2023 Leadership Development Committee (LDC):

  • Tori Harrison 
  • Laura Strunk
  • Laura Usher
  • Thomas Kwasniak
  • Pamela Roberts 
  • Martha Knapp 

Per the Bylaws, Laura Clements will serve as Chairperson. 

MOTION: Made by E. Clark, seconded and carried.

President-Elect Report 

CEO Report

SPIRE Program

Professional Standards

MOTION: Made by L. Clements, seconded and carried to temporarily defer ethics and arbitration cases to MAR until a long term plan is determined. 

Strategic Plan - Pillar Review

R. Castle reviewed the Grow Influence strategic pillar and Board members provided feedback and input. 

Adjourn 

MOTION: Made by E. Clark, seconded and carried to adjourn the meeting at 12:40 PM. 

Attendance

Members

Name Attendance

Ryan Castle

Emily Clark

Laura Clements

Beverly Comeau

Marissa Cyr

Peter Fasano

Alyssa Halisky

Serena LoPiccolo-Smith

Sharon Mabile

Todd Machnik

Courtney Marek

Steve Seaver

Mari Sennott

Marcia Stirling

Jen Whitaker

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