Cape Cod & Islands Association of REALTORS® and Multiple Listing Service

Feb
02

CCIAOR Board of Directors Meeting

In Person (22 Mid Tech Drive, West Yarmouth) with Virtual Option

Thursday, February 2 2023

10:00am - 1:00pm EST

Agenda

  1. Call to Order
    10:00 am EST
    1. Board Member Introductions
    2. Board Orientation
      30 mins
      10:00 am
      1. Board Responsibilities & Fiduciary Duties
      2. Volunteer Leadership Agreement

        All Board Members must review the volunteer leadership policies and sign off on our Volunteer Leadership Agreement 

        Click Here to Review & Sign Volunteer Leadership Agreement 

      3. Core Standards Overview
  2. Approval of Minutes
    5 mins
    10:30 am
    1. MOTION: To approve the November 2nd, 2022 Cape Cod & Islands Association of REALTORS® Board of Directors meeting minutes.
  3. Reports
    10 mins
    10:35 am
    1. Reports

      MOTION: To approve the reports as prepared. 

      1. Membership & Dues Report 
      2. Diversity & Inclusion Committee Report
      3. MLS Board Report

        Update from CCIMLS President Emily Clark

  4. Finance
    30 mins
    10:45 am
    1. MOTION: To accept the 2022 Q4 Financials as presented.
    2. Financial Policy Review
      1. MOTION: To approve the creation of an Investment Committee policy as recommended by the Finance Committee.
      2. MOTION: To approve the the revisions to the Unbudgeted Expenditures policy as recommended by the Finance Committee.
      3. MOTION: To approve the the revisions to the Independent Review and Tax Filings policies as recommended by the Finance Committee.
      4. If Motion 3 is approved, the following motion will be needed:

        MOTION: To approve Wolf & Company as the Associations CPA for 2023

  5. Association Business 
    45 mins
    11:15 am
    1. Strategic Plan
  6. Leadership Reports
    45 mins
    12:00 pm
    1. President Report
      1. MOTION: To appoint the following members to 2023 CCIAOR Committees/Groups:
        • Todd Machnik, Peter Fasano, and Doug Azarian to the Investment Committee
        • Joan Lenane to the Vacation Rental Committee
        • Gary Shuman to the Housing Advocacy Group 
        • Martha Pendergast to the Public Policy Committee
    2. President-Elect Report 
    3. CEO Report
      1. Nosalek vs. MLS PIN Subpoena
      2. Staff Update
  7. Adjourn 

Minutes Tab

Call to Order

  1. A meeting of the Cape Cod & Islands Association of REALTORS, Inc., Board of Directors was convened by Courtney Marek, President at 10 AM on February 2nd, 2023 at the Association Office with one Director participating on Zoom.  A quorum was present, and the following actions were taken. 

Board Member Introductions

Board Orientation

Board Responsibilities & Fiduciary Duties

Volunteer Leadership Agreement

All Board Members must review the volunteer leadership policies and sign off on our Volunteer Leadership Agreement 

Click Here to Review & Sign Volunteer Leadership Agreement 

Core Standards Overview

Core Standards Overview

Approval of Minutes

MOTION: To approve the November 2nd, 2022 Cape Cod & Islands Association of REALTORS® Board of Directors meeting minutes.

Click Here for Minutes

MOTION: Made by E. Clark, seconded and carried to approve the November 2nd, 2022 Cape Cod & Islands Association of REALTORS® Board of Directors meeting minutes. S. Seaver, S. Lo-Piccolo Smith, P. Fasano and A. Halisky abstained. 

Reports

Reports

MOTION: To approve the reports as prepared. 

MOTION: Made by E. Clark, seconded and carried to approve the reports as prepared. 

Membership & Dues Report 

Click Here for the Membership Report 

Finance Committee Report

Engagement Group Report

Diversity & Inclusion Committee Report

Public Policy Committee Report

Islands Advisory Groups Report

MLS Board Report

Update from CCIMLS President Emily Clark

Finance

MOTION: To accept the 2022 Q4 Financials as presented.

MOTION: Made by E. Clark, seconded and carried to accept the 2022 Q4 Financials as presented. 

Financial Policy Review

MOTION: To approve the creation of an Investment Committee policy as recommended by the Finance Committee.

MOTION: Made by E. Clark, seconded and carried to approve the creation of an Investment Committee policy as recommended by the Finance Committee. P. Fasano abstained.  

MOTION: To approve the the revisions to the Unbudgeted Expenditures policy as recommended by the Finance Committee.

MOTION: Made by E. Clark, seconded and carried to approve the the revisions to the Unbudgeted Expenditures policy as recommended by the Finance Committee.

MOTION: To approve the the revisions to the Independent Review and Tax Filings policies as recommended by the Finance Committee.

MOTION: Made by E. Clark, seconded and carried to approve to the Independent Review and Tax Filings policies as recommended by the Finance Committee.

If Motion 3 is approved, the following motion will be needed:

MOTION: To approve Wolf & Company as the Associations CPA for 2023

MOTION: Made by E. Clark, seconded and carried to approve Wolf & Company as the Association's outside CPA for 2023

Association Business 

Staff will reach out to our local insurance broker to discuss a possible umbrella insurance policy that would cover antitrust issues. An update will provided at the next Board meeting. 

Strategic Plan

The Board reviewed the Strengthen Value pillar of the Strategic Plan and provided feedback on related initiatives. 

Leadership Reports

President Report

MOTION: To appoint the following members to 2023 CCIAOR Committees/Groups:

  • Todd Machnik, Peter Fasano, and Doug Azarian to the Investment Committee
  • Joan Lenane to the Vacation Rental Committee
  • Gary Shuman to the Housing Advocacy Group 
  • Martha Pendergast to the Public Policy Committee

MOTION: Made by E. Clark, seconded and carried to approve the appointments to the 2023 CCIAOR Committees and Group as presented. 

President-Elect Report 

CEO Report

Nosalek vs. MLS PIN Subpoena

Staff Update

Adjourn 

Attendance

Members

Name Attendance

Ryan Castle

Emily Clark

Laura Clements

Beverly Comeau

Marissa Cyr

Peter Fasano

Alyssa Halisky

Serena LoPiccolo-Smith

Sharon Mabile

Todd Machnik

Courtney Marek

Steve Seaver

Mari Sennott

Marcia Stirling

Jen Whitaker

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