Crandall Public Library

Jul
27

Public Hearing on the Proposed 2023 Budget - Board of Trustees Meeting

Community Room

Wednesday, July 27 2022

4:30pm - 6:00pm EDT

Join Zoom Meeting: https://us02web.zoom.us/j/89174303209?pwd=R05zd1NCRzdaNURVWExQWTl2YW0vdz09

Meeting of the Board of Trustees Immediately Following Budget Hearing.

Agenda

  1. Joint Finance & Personnel Committee
    John Goralski profile image
    Dale Nemer profile image
    4:30 pm EDT
    1. A Motion was made by Mr. Goralski, seconded by Ms. Bartlett, to approve the Proposed 2023 Budget of $5,308,916 and bring it to the full Board for their approval at the next scheduled meeting. Motion carried unanimously.
    2. Board Approval
      1. Adoption of the Proposed 2023 Budget and Formula Page (December 2021 Registered Borrower Information)
      2. Approval of Legal Notices for Election Dates (November 8, 2022) and Propositions
      3. Approval of Legal Notice for Public Hearings between October 12 and October 13, 2022
      4. Approval of Trustee Petition

        Margaret Shapiro for the Town of Queensbury

      5. Approval of Budget Resolutions for the Board of Elections of Warren and Saratoga Counties
      6. Approval of Resolution: The Board of Trustees authorizes Crandall Public Library to exceed the 1.0200% tax cap in the event the levy exceeds the 1.0200% cap due to miscalculations, erroneous, or incomplete information, in addition, per the NYS Comptroller’s Office the Library’s Tax Base Growth Factor in 2023 is 1.0036. (As recommended by NY Library Association.)
  2. Call to Order
    Barbara Caimano profile image
  3. Public Comment
    Barbara Caimano profile image
  4. Correspondence and Press
    Barbara Caimano profile image
    1. Incident Reports
  5. Department Reports
    1. Assistant Director
      Guinevere Forshey profile image
    2. Adult Services
      Jennifer Boyer profile image
    3. Children’s Department
      Julia Farrar profile image
      1. Teen Department, F. Toth (written report)
        Julia Farrar profile image
    4. Development Department
      Michelle Chandler profile image
    5. Folklife Department
      Todd DeGarmo profile image
    6. Facilities Update, J. Dickinson 
      Jeremy Dickinson profile image
  6. Friends of Crandall Library
    Catherine Schmitt profile image
  7. Approval of Board of Trustees Minutes: June 22, 2022
    Barbara Caimano profile image
  8. Treasurer’s Report, June 2022
    John Goralski profile image
  9. Approval of Claims Auditor Reports, June 2022
    John Goralski profile image
  10. Committee(s) Reports
    1. Personnel Committee
      Dale Nemer profile image
      1. Approval of the Probationary Appointment of Amy Hughes, Librarian I, effective July 18, 2022, at an annual salary of $44,349.
      2. Approval of the Probationary Appointment of Sharon Berg, Librarian I, effective August 1, 2022, at an annual salary of $44,349.
      3. Approval of the Appointment of Autumn Goerner, Substitute Librarian I, effective August 3, 2022, at $24.37 an hour.
      4. Approval of the Probationary Appointment of Matthew Nelson, PT Library Clerk, effective July 19, 2022, at $16.06 an hour.
      5. Approval of the position change from PT Library Clerk/Page to FT Library Clerk for Toni Truesdale, effective July 25, 2022, at an annual salary of $31,905.
  11. SALS
    Margaret Shapiro profile image
  12. Director’s Report & Action Item
    Kathy Naftaly profile image
    1. Employee Performance Evaluation Process
    2. Action Item
      1. Approval to obtain quotes to compare costs for the Library’s Commercial General Liability Insurance and Directors & Officers Liability Insurance, Employee Benefit Packages, and Cyber Security Policies.
  13. Old Business
    Barbara Caimano profile image
  14. New Business
    Barbara Caimano profile image
  15. Executive Session (if necessary)
  16. Adjournment
    Barbara Caimano profile image
  17. The next Board Meeting is on August 24, 2022, at 4:30 p.m. in the Community Room (lower level).

Minutes Tab

Crandall Public Library
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Public Hearing on the Proposed 2023 Budget - Board of Trustees Meeting

Wed Jul 27, 2022 8:30 PM - 10:00 PM UTC

Attendance:

Trustees: The Community Room: Ms. Caimano, Ms. Shapiro, Ms. Bartlett, Mr. Goralski, Ms. Swanson, Mr. Barcomb, Mr. Antis, Ms. Johnson, Ms. Nichols, Ms. Eddy, Mr. Toomey, Ms. Nemer, Ms. Vanderminden and Ms. Hogan. Zoom: Ms. Rainwater.

Staff: The Community Room: Ms. Naftaly, Ms. Forshey, Ms. Chandler, Mr. DeGarmo, Ms. Boyer, Ms. Farrar, Ms. Winters, and Ms. Durett-Clapper. Zoom: Mr. Dickinson.

Public Hearing Called to Order

President Caimano called the Public Hearing to order at 4:30 p.m. Quorum was established. President Caimano turned the hearing over to Mr. Goralski.

Joint Finance & Personnel Committee

A Motion was made by Mr. Goralski, seconded by Ms. Bartlett, to approve the Proposed 2023 Budget of $5,308,916 and bring it to the full Board for their approval at the next scheduled meeting. Motion carried unanimously.

Mr. Goralski explained that the Proposed 2023 Budget does not increase the municipal tax rates requested by the Library. The Board discussed the budget's appropriated surplus line item. Members of the Finance Committee plan to meet earlier in the planning process next year to perform a complete post-pandemic review of each budget line item, offering detailed directives of any recommended changes. Also reviewed were the open employee positions, hiring challenges, and building maintenance. Ms. Caimano stated that it is important to note that this is the third year that the requested municipal tax rates have not increased and that the percentage of the budget coming from municipal tax funds has decreased. The Finance Committee and Library Administration have worked hard to hold the line for the taxpayers.

Board Approval

Adoption of the Proposed 2023 Budget and Formula Page (December 2021 Registered Borrower Information)

A Motion to adopt the Proposed 2023 Budget was made by Mr. Goralski, seconded by Ms. Eddy. Motion carried unanimously.

Approval of Legal Notices for Election Dates (November 8, 2022) and Propositions

Approval of Legal Notice for Public Hearings between October 12 and October 13, 2022

Approval of Trustee Petition

Margaret Shapiro for the Town of Queensbury

Approval of Budget Resolutions for the Board of Elections of Warren and Saratoga Counties

Approval of Resolution: The Board of Trustees authorizes Crandall Public Library to exceed the 1.0200% tax cap in the event the levy exceeds the 1.0200% cap due to miscalculations, erroneous, or incomplete information, in addition, per the NYS Comptroller’s Office the Library’s Tax Base Growth Factor in 2023 is 1.0036. (As recommended by NY Library Association.)

Motion to approve the accompanying Budget documents was made by Ms. Shapiro, seconded by Ms. Bartlett. Motion carried unanimously.   

Call to Order

The Budget Hearing ended at 5:50 p.m.; the Board Meeting was called to order.

Public Comment

No public comment.

Correspondence and Press

The Board passed around this month's Correspondence and Press.

Incident Reports

Reviewed.

Department Reports

Assistant Director

Ms. Forshey reported we increased our hours to 56 hours a week in June 2021, and she explained the year-to-year comparison statistics; there has been some fluctuation in the door counts, but on average, the numbers are up approximately 30%, which is encouraging. Usage of the Crandall and Holden Rooms has also risen. The utilization of the Trek Rooms is up by 75% in sign-ups, with a 56% increase in hours of use. An out-of-town patron was so thrilled with being able to use one of the Trek Lounges to do some work while traveling that they made a financial donation to the Library. 

 Adult Services

Ms. Boyer discussed that the Reference Department thought it would be lovely to have a community presence during the Downtown Glens Falls Take A Bite on Wednesday evenings. Individuals can enter a ticket naming their favorite book to win a prize. They have had great success with the raffle and are hoping to encourage anyone participating who is not a library cardholder to sign up. Winning patrons have been very excited, and overall, they have received positive feedback.

Children’s Department

Ms. Farrar reported that the Children's Department has been very busy with the Oceans of Possibilities Summer Reading Program; to date, there have been 501 all-age patron signups, which is close to the pre-pandemic numbers. They are offering a lot of summer programs in City Park. The Department held an outreach program at the Gurney Lane Recreation Park in Queensbury last week, and they are offering another at the Harry J. Betar Recreation Park in Moreau next week. Ms. Farrar and Ms. Naftaly represented the Library at the Glens Falls Symphony Orchestra concert in Crandall Park on July 3, 2022.

Teen Department, F. Toth (written report)


Development Department

Ms. Chandler relayed that the George Takei event tickets sold out within two hours, the waiting list filled a couple of hours later, and we are still receiving phone calls. Ms. Chandler and the Board discussed other venue options or the possibility of adding a second event. Ms. Chandler will gather further information on the suggestions made during the meeting and bring it to next month's meeting.

Folklife Department

Mr. DeGarmo reported that the Folklife Center is excited to gear up for the fall. The Always Pleasing & Cheerful Exhibit is up in the main Folklife Gallery; it is art from five regional artists with a painting style in the spirit of Grandma Moses. The Coral Reef Crochet Art Exhibit is in the hallway glass display caseMr. Rogan swapped out the Shutter Squad Photo Exhibit on the hallway wall with photographs from the latest group of teen photographers. A how-to-hand crochet a lettuce coral workshop will be held in the Community Room on August 10, 2022. Mr. DeGarmo updated the Board on the art placed around the Library and the upcoming fall music concerts. Ms. Naftaly added that the art around the Library project has included multiple departments and stems from the Strategic Plan meetings.

Facilities Update, J. Dickinson 

Mr. Dickinson stated the installation of the new flag pole is tomorrow. The roofing project is nearing completion; the Board passed around the binder of photographs documenting the project supplied by Mr. Dickinson. Ms. Naftaly and Mr. Dickinson described the unavailability issue with the Clerk of the Works for the project. Phase two of the project, the interior work, is planned to begin in the fall. He is trying to find contractors who work with plaster. Once he completes the roof inspection with the contractor and architect, the roofing manufacturer will inspect the completed exterior roof before signing off on the twenty-year warranty. Energy efficiency within the building's systems, including the boiler, was also discussed.

Friends of Crandall Library

Ms. Shapiro reported the Friends July Books on Carts In the Park Sale made $1,851.97; the total of the two book sales held so far this summer is $3,750.77, and the next book sale is on August 17, 2022.

Approval of Board of Trustees Minutes: June 22, 2022

A Motion to approve the Board of Trustee’s Minutes of June 22, 2022, was made by Ms. Nemer; seconded by Ms. Nichols. Motion carried unanimously.  

Treasurer’s Report, June 2022

Mr. Goralski reported the revenues are at 67.6%; as of June 2022, expenses are 39.7%. June is 50.0% of the 2022 budget year. Mr. Goralski explained the budget modifications outlined in the report. Ms. Winters, Ms. Naftaly, and Ms. Chandler clarified the reason for the budget variance in the Special Events expense line item, discussion ensued. 

A Motion to accept the Treasurer Report was made by Ms. Shapiro, seconded by Ms. Hogan. Motion carried unanimously.  

Approval of Claims Auditor Reports, June 2022

Acceptance of the Claims Auditor Reports for June 2022 bills and payroll; there were no issues in June.

A Motion to accept the Claims Auditor Reports and the Budget Modifications to the Treasurer's Report was made by Ms. Eddy, seconded by Ms. Swanson. Motion carried unanimously. 

Committee(s) Reports

Personnel Committee

Approval of the Probationary Appointment of Amy Hughes, Librarian I, effective July 18, 2022, at an annual salary of $44,349.

Approval of the Probationary Appointment of Sharon Berg, Librarian I, effective August 1, 2022, at an annual salary of $44,349.

Approval of the Appointment of Autumn Goerner, Substitute Librarian I, effective August 3, 2022, at $24.37 an hour.

Approval of the Probationary Appointment of Matthew Nelson, PT Library Clerk, effective July 19, 2022, at $16.06 an hour.

Approval of the position change from PT Library Clerk/Page to FT Library Clerk for Toni Truesdale, effective July 25, 2022, at an annual salary of $31,905.

Motion to approve the five Personnel items was made by Mr. Goralski, seconded by Ms. Vanderminden. Motion carried unanimously.  

SALS

Ms. Shapiro stated there was no SALS report this month.

Director’s Report & Action Item

Ms. Naftaly described the Community Room's transformation into a campground setting for Sue Laing's retirement party after 38-plus years at the Library. We had signed on with Dr. Stephanie Drotos of SUNY Adirondack for an English as a Second Language Grant; unfortunately, she did not receive the grant. We will partner with Warren County Employment & Training's Workforce Development as a hub for loaning out portable equipment to assist individuals with learning job hunting skills and applying for jobs. The purchase of the hotspots and laptops was made possible by funds from the American Recovery Plan Act per Liza Ochsendorf, Director of Warren County Employment & Training. Ms. Naftaly relayed information from the last week's Glens Falls Business Improvement District meeting, discussing the landscaping bid received and the work necessary on the trees in City Park. We will install a small pollinator garden in the Park adjacent to the bike rack this fall. Ms. Naftaly followed up on Mr. Antis's book club suggestion; the Board discussed different sources of relevant topics to enhance their discussions.  

Employee Performance Evaluation Process

Ms. Naftaly explained the employee performance evaluation process, including the sample documents she shared and the supervisor training, implemented in late 2019 - early 2020 utilizing Gail Hamel Resources, LLC. Ms. Vanderminden requested that the Board review the documents and bring any questions to next month's meeting.

Action Item

Approval to obtain quotes to compare costs for the Library’s Commercial General Liability Insurance and Directors & Officers Liability Insurance, Employee Benefit Packages, and Cyber Security Policies.

Motion to approve the one Action item was made by Ms. Swanson, seconded by Ms. Hogan. Motion carried unanimously.  

Old Business

No old business was discussed.

New Business

  • Mr. Antis suggested that the Henry's Star Barn Quilt, designed and painted by Ruth McWilliams, and commissioned by the Folklife Center depicting Henry Crandall's logging business mark, be placed somewhere more visible; discussion ensued.
  • Mr. Antis recommended a ceremony and press release for the new flag pole. Ms. Chandler informed the Board that there would be a Facebook press release, and the purchase of the new flag pole was made possible by a Leo Cox Beach Foundation Grant.
  • Ms. Caimano reminded the Board that they would need to review procedures to continue virtual meetings after the current New York State pandemic state of emergency ends. 
  • Ms. Caimano suggested the Board review the day and time of the monthly board meetings for 2023.

Executive Session (if necessary)

No executive session was necessary.

Adjournment

Motion to adjourn was made by Ms. Hogan, seconded by Mr. Antis. Motion carried unanimously. The meeting adjourned at 5:55 p.m.  

Respectfully submitted,                                                                                                                                                                                                                                                                                         

Margaret Shapiro, Secretary of the Board of Trustees of Crandall Public Library

Recorded by Melissa Durett-Clapper, Administrative Assistant

The next Board Meeting is on August 24, 2022, at 4:30 p.m. in the Community Room (lower level).

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