Crandall Public Library

Sep
28

Board of Trustees Meeting

Community Room

Wednesday, September 28 2022

4:30pm - 6:00pm EDT

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Agenda

  1. Call to Order
    Barbara Caimano profile image
    4:30 pm EDT
  2. Public Comment
    Barbara Caimano profile image
  3. Correspondence and Press
    Barbara Caimano profile image
    1. Incident Reports
  4. Department Reports
    1. Assistant Director
      Guinevere Forshey profile image
    2. Adult Services
      Jennifer Boyer profile image
    3. Children’s Department
      Julia Farrar profile image
      1. Teen Department, F. Toth (written report)
        Julia Farrar profile image

        Pirate Party - Teen Center - Special Report

    4. Development Department
      Michelle Chandler profile image

      Excused.

    5. Folklife Department
      Todd DeGarmo profile image
    6. Facilities Update (written report)
      Jeremy Dickinson profile image
  5. Friends of Crandall Library - Friends Representative
  6. Approval of Board of Trustees Minutes: August 24, 2022
    Barbara Caimano profile image
  7. Treasurer’s Report, August 2022
    John Goralski profile image
  8. Approval of Claims Auditor Reports, August 2022
    John Goralski profile image
  9. Committee(s) Reports
    1. Personnel Committee
      Dale Nemer profile image
      1. Approval of the Appointment of Gina Martin, Page, effective August 25, 2022, at $15.00/an hour.
      2. Approval of the Appointment of Dwight James, Page, effective September 01, 2022, at $15.00/an hour.
      3. Approval of the Provisional Promotion of Cindy Maguire to Librarian II, effective retroactively to January 1, 2022, at an annual Salary of $47,460.
      4. Approval of the Probationary Appointment of Justin Sabattis, Full-time Library Clerk, effective October 17, 2022, at an annual salary of $29,228.
  10. SALS
    Margaret Shapiro profile image
  11. Director’s Report & Action Items
    Kathy Naftaly profile image
    1. Permission to pay an additional $3,608 to Mid-State Industries, Ltd. for purchase and installation of a section of insulation that needed to be of a thicker dimension from the rest of the roof.
  12. Old Business
    Barbara Caimano profile image
    1. Public Hearings on the Proposed 2023 Crandall Public Library Budget will be held in the Towns of Moreau and Queensbury and the City of Glens Falls as follows:

      Town of Moreau: October 12, 2022, at 7:00 pm at the Moreau Town Hall Building, 351 Reynolds Road, Moreau, NY 12828
      City of Glens Falls: October 12, 2022, at 8:00 pm at City Hall, 3rd Floor Common Council Chambers, 42 Ridge Street, Glens Falls, NY 12801
      Town of Queensbury: October 13, 2022, at 7:00 pm at the Queensbury Town Hall/Senior Center, 742 Bay Road, Queensbury, NY 12804

  13. New Business
    Barbara Caimano profile image
    Kathy Naftaly profile image
    1. Library Vehicle
    2. Board Resignation
  14. Executive Session (if necessary)
  15. Adjournment
    Barbara Caimano profile image
  16. The next Board Meeting is on November 2, 2022 (October Meeting), at 4:30 p.m. in the Community Room (lower level).

Minutes Tab

Crandall Public Library
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Board of Trustees Meeting

Wed Sep 28, 2022 8:30 PM - 10:00 PM UTC

Attendance:

Trustees: Ms. Caimano, Ms. Shapiro, Ms. Bartlett, Mr. Goralski, Ms. Swanson, Ms. Nichols,  Mr. Antis, Ms. Hogan, Ms. Vanderminden, Mr. Barcomb, Ms. Eddy, and Ms. Johnson.

Absent: Excused: Ms. Nemer, Ms. Rainwater, and Mr. Toomey.

Staff: Ms. Naftaly, Ms. Forshey, Ms. Boyer, Ms. Farrar, Mr. DeGarmo, Ms. Winters, and Ms. Durett-Clapper.

Call to Order

President Caimano called the meeting to order at 4:32 p.m. Quorum was established.

Public Comment

No public comment.

Correspondence and Press

The Board passed around this month's correspondence and press.

Incident Reports

The Board discussed this month's incident reports.

Department Reports

Assistant Director

Ms. Forshey gave an update on the Library Speakers Consortium that we contracted back in June; the virtual author talks launched in July. The Consortium holds approximately three virtual author talks a month; so far, we have offered nine events with 283 individual participants; 36 watched the events live, and the remaining participants watched the archived programs. The recordings are available on the Library website for people to watch at their convenience. Ms. Forshey listed the upcoming October Author Talks. 

  • October 13, 2022 - 4:00 PM - 5:00 PM - Not Nice: Stop People Pleasing, Staying Silent, & Feeling Guilty: Virtual Author Talk with Dr. Aziz Gazipura
  • October 18, 2022 - 7:00 PM - 8:00 PM - Where The Children Take Us: Author Talk with Zain E. Asher
  • October 25, 2022 - 7:00 PM - 8:00 PM - The Diamond Eye: Virtual Author Talk with Kate Quinn

Adult Services

Ms. Boyer reported that the Reference Department has returned to in-person events. The fall film festival has started, and tomorrow they are holding an Understanding Medicare Program to tie in with the senior living programs that the Department is currently featuring. On October 18, 2022, local photographer Peter Benoit will present Antarctica: A Journey to the Southern Ocean – travel photos captured during his National Geographic Expedition. The Department is collecting personal hygiene products to assemble kits for women in underprivileged countries for The 2022 Great Give Back – A Day of Service at Public Libraries. A Get to Know Series will start in November with - Get to Know Libby on November 7, 2022.

Children’s Department

Ms. Farrar discussed the summer reading program statistics in her report. The Children’s Department had about the same number of children registered in this year’s summer reading program as they did in 2019; it was a nice milestone to reach pre-pandemic numbers again. She also noted a higher amount of active participation after the initial registration. The toddler, preschool, and after-school in-person programming has started up again. The Department has a Field Trip to the Fire House on October 7, 2022. October outreach includes the annual Trunk or Treat Event at the Moreau Recreation Park and a Career Fair with a group from the local Boards of Cooperative Educations Services (BOCES).

Teen Department, F. Toth (written report)

Pirate Party - Teen Center - Special Report

Development Department

Excused.

Folklife Department

Mr. DeGarmo reported on highlights from the Champlain Valley National Heritage Partnership (CVNHP) Annual Summit he attended in September. The Champlain Valley Suffrage Auto Tour that Ms. Dolton, Folklife Librarian, participated in; won the Champlain Valley’s First Director Award for the outstanding program; congratulations to Ms. Dolton. The CVNHP Assistant Director informed Mr. DeGarmo of a new CVNHP initiative: Champlain-Adirondack Biosphere Network (CABN) is an internationally recognized network that connects people and organizations working to build harmonious relationships between people and the environment.[1]  He suggested that because the Folklife Center’s Champlain Canal Stories would tie in with the 2024 CABN Grant Initiative’s goal of connecting people and the environment, the Department should send a letter of intent to apply for the grant. Tomorrow evening is the reception for the Always Pleasing & Cheerful Exhibit, followed by an illustrated talk with Jamie Franklin, Curator of the Bennington Museum.  

  [1] https://champlainvalleynhp.org/heritage/champlain-adirondack-biosphere-reserve/

Facilities Update (written report)

Friends of Crandall Library - Friends Representative

No Friends report this month.

Approval of Board of Trustees Minutes: August 24, 2022

Motion to approve the Board of Trustee’s Minutes of August 24, 2022, was made by Ms. Shapiro; seconded by Ms. Vanderminden. Motion carried unanimously.   

Treasurer’s Report, August 2022

Mr. Goralski reported the revenues are at 72.9%; as of August 2022, expenses are 50.1%. August is 66.7% of the 2022 budget year. Mr. Goralski explained the budget revisions as outlined in the report.

Motion to accept the Treasurer Report and approve the Budget Revisions was made by Mr. Antis, seconded by Ms. Bartlett. Motion carried unanimously.  

Approval of Claims Auditor Reports, August 2022

Acceptance of the Claims Auditor Reports for August 2022 bills and payroll; there were no issues in April.

A Motion to accept the Claims Auditor Reports was made by Ms. Nichols, seconded by Ms. Swanson. Motion carried unanimously.  

Committee(s) Reports

Personnel Committee

Approval of the Appointment of Gina Martin, Page, effective August 25, 2022, at $15.00/an hour.

Approval of the Appointment of Dwight James, Page, effective September 01, 2022, at $15.00/an hour.

Approval of the Provisional Promotion of Cindy Maguire to Librarian II, effective retroactively to January 1, 2022, at an annual Salary of $47,460.

Approval of the Probationary Appointment of Justin Sabattis, Full-time Library Clerk, effective October 17, 2022, at an annual salary of $29,228.

Motion to approve the four Personnel items was made by Ms. Vanderminden, seconded by Mr. Antis. Motion carried unanimously.  

SALS

Ms. Shapiro reported the SALS meeting was held in person for the first time since the pandemic shutdown. Their annual budget was discussed and sent to the member libraries for approval. SALS plans to approve the budget at the October meeting.

Director’s Report & Action Items

Ms. Naftaly reminded the Board that early registration for the New York Library Association (NYLA) annual conference in Saratoga Springs closes on October 8, 2022; anyone interested in attending should let her know as soon as possible. Ms. Naftaly updated the Board on the progress of this Friday, September 30, 2022 - Henry Crandall Award Gala honoring Dr. Jim Morrissey, the tickets sold out, and she thanked the administrative staff for their hard work. She is looking forward to the event; we are excited to honor Dr. Morrissey, who has done so much for our community. Ms. Bartlett and Ms. Naftaly discussed changes to virtual meetings now that Governor Hochul has ended the pandemic state of emergency; after they reviewed the information, they recommended that the Board return to the same Board meeting procedures as before the pandemic. The Board can enact a resolution to hold virtual meetings in the event of extraordinary circumstances, as outlined in Chapter 56 of the Laws of 2022, amending the Open Meetings Law (OML). Discussion ensued. The Board ultimately decided to return to the pre-pandemic procedures and will enact a resolution in the future if necessary. Ms. Naftaly explained the action item.

Permission to pay an additional $3,608 to Mid-State Industries, Ltd. for purchase and installation of a section of insulation that needed to be of a thicker dimension from the rest of the roof.

Motion to approve the Action item was made by Ms. Nichols, seconded by Mr. Antis. Motion carried unanimously.  

Old Business

Public Hearings on the Proposed 2023 Crandall Public Library Budget will be held in the Towns of Moreau and Queensbury and the City of Glens Falls as follows:

Town of Moreau: October 12, 2022, at 7:00 pm at the Moreau Town Hall Building, 351 Reynolds Road, Moreau, NY 12828
City of Glens Falls: October 12, 2022, at 8:00 pm at City Hall, 3rd Floor Common Council Chambers, 42 Ridge Street, Glens Falls, NY 12801
Town of Queensbury: October 13, 2022, at 7:00 pm at the Queensbury Town Hall/Senior Center, 742 Bay Road, Queensbury, NY 12804

New Business


Library Vehicle

Ms. Naftaly started the vehicle discussion by referring to the Library’s Strategic Plan:

Goal 1: Provide physical access to Library materials and services in locations away from 251 Glen Street, Glens Falls.
Year 1: Pop-Up Story Times in parks, sporting events or at places of commerce where families gather. Honor our historic foundation of the printed word by trying adult-centered book groups in non-traditional venues.
Year 1: Explore “big-idea” opportunities; availability of grants or other funding to pay for items such as remote book drops with informational signage, hybrid or electric vehicle, material vending machines, traveling WiFi access (e.g., hotspots) and micro-branches (areas in Community Centers, Town Halls, etc.). Grow personnel and infrastructure to support more work. 
Year 1: Late in the year or early in Year 2 write grants, fundraise, or negotiate MOUs with appropriate vendors to begin these larger projects.  
Year 1-5: Staff will be provided with the tools, training and designated time to create, produce and execute new or retooled initiatives. 

Ms. Naftaly explained Mr. Dickinson’s search of multiple local dealerships for a vehicle that would fit the needs of the Mobile Library, big enough for the necessary supplies yet small enough to be parked behind the Library building and handle more like a car. The 2022 Ram ProMaster® City Cargo Van fits all of our requirements (Ms. Naftaly passed around a photo of the van). Mr. Dickinson acquired multiple quotes from the area dealerships, and Ms. Naftaly discussed the necessary interior safety barrier and the future purchase of an awning and advertising vehicle wrap. Mr. Antis question the proper purchasing procedure for this type of expenditure. The Board agreed to make a motion to purchase the vehicle contingent upon legal clarification; is the Library required to Request for Proposal (RFP) to purchase this vehicle? 

A Motion to approve the purchase of the 2022 Ram ProMaster® City Cargo Van was made by Ms. Eddy, seconded by Mr. Goralski. Motion Carried Unanimously; contingent upon the legal clarification of accurate purchasing procedures.

Board Resignation

Ms. Caimano read Ms. Rainwater's Letter of Board Trustee Resignation, effective September 23, 2022.   

A Motion to accept Ms. Rainwater's Resignation was made by Mr. Goralski, seconded by Ms. Shapiro. Motion carried unanimously.

Ms. Shapiro discussed the book challenges libraries face and asked the Board to consider joining Unite Against Book Bans to help in the fight against censorship.[2]

[2] https://uniteagainstbookbans.org/

Executive Session (if necessary)

No executive session was necessary.

Adjournment

Motion to adjourn was made by Ms. Nichols, seconded by Ms. Swanson. Motion carried unanimously. The meeting adjourned at 5:42 p.m.  

Respectfully submitted,                                                                                                                                                                                                                                                                                                                                                                                                                                           

Margaret Shapiro, Secretary of the Board of Trustees of Crandall Public Library

Recorded by Melissa Durett-Clapper, Administrative Assistant

Attendance

Members

Name Attendance

Reed Antis

David Barcomb

Amy Bartlett

Barbara Caimano

Melissa Durett-Clapper

Louise Eddy

Test Forshey

Guinevere Forshey

John Goralski

Elizabeth Hogan

Megan Johnson

Kathy Naftaly

Dale Nemer

Donna Nichols

Clare Rainwater

Margaret Shapiro

Diane Swanson

Michael Toomey

Christina Vanderminden

Guest Members

Name Attendance

Jennifer Boyer

Michelle Chandler

Todd DeGarmo

Jeremy Dickinson

Julia Farrar

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