EmployIndy

Nov
18

EmployIndy Workforce Development Board Meeting

Zoom Meeting

Wednesday, November 18 2020

11:30am - 1:30pm EST

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Agenda

  1. Call to Order
    5 mins
    11:30 am EST
    1. Consent Agenda:  Approval of September 2, 2020 Board Meeting Minutes
  2. Financial Report
    30 mins
    11:35 am
    1. Executive Summary
    2. Balance Sheet
    3. Cash Flow Statement
    4. Expenditure Report
  3. Procurement & Contracts
    20 mins
    12:05 pm
    1. November 2020 Contract Approvals & Updates
      1. Consent Agenda: Motions for Approval
      2. Contract Approvals: Singular Motions
    2. Contract Monitoring Update
      10 mins
      12:05 pm
  4. Executive Update
    50 mins
    12:25 pm
    1. Long Term Talent Development
    2. Indy Achieves-Governance
    3. COVID Protocols
    4. Local Plan
      Chelsea Meldrum profile image
  5. Adjourn

Minutes Tab

Call to Order

Members present:  Don Bough, Georgiana Reynal, Rachel Faulkner, Janet St. Peters, Katie Culp, Tedd Grain, Aman Brar, Angela Smith Jones, Kelli Jones, Jeff Gielerak, Gina Ashley, Frank Esposito, Bill Turner

Staff present:  Belinda Denning, Chelsea Meldrum, Erika Cheney, Betsy Revell, Penny Dunning, Rodney Francis, Tehea Harding, Cait Potter, Matt Impink, Angie Carr Klitzsch, Marie Mackintosh

Guest:  Mackenzie Higgins

Meeting called to order at 11:37am

Consent Agenda:  Approval of September 2, 2020 Board Meeting Minutes

Moved:  Angela Smith Jones, Seconded:  Georgiana Reynal and motion approved unanimously.

Financial Report

Tehea Harding presented the financial documents.  Frank Esposito, Board Treasurer will be joining later.

Executive Summary

  1. Tehea Harding presented the summary as prepared prior to the meeting.
  2. Fiscal Year ending is June 2021
  3. Areas of strength:  Liquidity is at 2.8, 42% of dollars are less restricted, percentage of expenditures to available funding is 28%
  4. Areas of Improvement:  JPMC WBL, IPS JAG, Lilly Endowment, Bond Bank, National Dislocated Worker Grant, DWD Next Level Jobs/RRG are all underspent and plans was offered in the summary for increased spending.
  5. Angie Carr Klitzsch emphasized the work we are doing to meet requirements to spend these dollars through WorkOne Indy as regulated by DWD.

Balance Sheet

  1. Tehea Harding reviewed the statement which is reference in the summary as well.

Cash Flow Statement

  1. Tehea Harding reviewed the statement which is reference in the summary as well.

Expenditure Report

Employer Expenditures

  1. Funding dates were added to give a better picture of the various years for each grant.
  2. Color coding was included to explain those grants that have been awarded but funds not yet received.

Youth Expenditures

  1. Note on the timing changes of WIOA funds due to FIFO method.
  2. YES system dollars were impacted by Covid and hiring a 

Neighborhood

  1. Covid Recovery dollars are being reviewed on spending options which have to in conjunction with DWD approval.

Leverage

  1. Final totals were presented.

Procurement & Contracts

November 2020 Contract Approvals & Updates

  1. Chelsea Meldrum reviewed the total funding amounts for each of the various sources which are reference in the spreadsheet.
  2. Katie Culp asked the about funding formula for YES Indy grants.  Rodney Francis reiterated that there is a formula based on request, how many people they serve and what is available.
  3. Kelli Jones asked what programs the YES Indy organizations are running.  Rodney Francis shared the programs are all related to career navigation and a variety of training opportunities for Opportunity Youth which are provided in various locations.
  4. Angie Carr Klitzsch reiterated our 14 elements that a program must include in order to obtain the funding we offer as well as we work to connect various organizations to work together.
  5. Angela Smith Jones asked specifically about Marian University programs.  Angie Carr Klitzsch shared that the CARES funding is to support 2,000 people to connect them with education opportunities to achieve an HSE through Title II funding.  Rodney Francis reiterated that Marian was chosen to receive some funds due to the work they are currently doing in this space.
  6. Angie Carr Klitzsch introduced Mackenzie Higgins from the Mayor's Office in appreciation of the additional funding we received through the city for assistance with Covid related programs.
  7. Mackenzie Higgins shared:  people needed training and additional educational opporutnities to achieve the higher level jobs.
  8. Chelsea Meldrum reviewed the contract updates that do not require board approval due to not meeting the dollar amount threshold.

Consent Agenda: Motions for Approval

Moved: Georgiana Reynal , Seconded: ASJ  Approved unanimously 

Contract Approvals: Singular Motions

Motion #10:  Don Bough moved,  Georgiana Reynal seconded and motion is approved unaimously.*Aman Brar noted that he is on the board for CICP which funds some programs at Ascend.Motion #11:   Angela Smith Jones, moved, Aman Brar seconded and motion is approved unanimously.Motion #12:  Georgiana Reynal moved, Don Bough seconded and motion is approved unanimously.  *Bill Turner recused himself due to conflicts.

Executive Update

Long Term Talent Development

  1. Marie Mackintosh presented our long term talent pipelines as referenced in the attached Powerpoint.
    1. Only 10 out of 100 students move on to higher education.
    2. Gen Z population represents 17% of workforce which decreased since 1960.
    3. Aman Brar asked what roles are being earmarked for companies:  Finanicial Services, Information Technology, Healthcare, Advance Manufacturing, and Business Operations.  Students will be working for the greater good of the community as well as acutal job market skills.
    4. 30 Apprenticeships will be part of the first cohort.
    5. Goal is for employers to become producers of talent rather than consumers.
    6. Angie Carr Klitzsch shared the goal to encourage employer recognition for their role in developing these programs and encouraging other employers to join.

Indy Achieves-Governance

  1. Board will be asked to play a greater role in the governance of the Indy Achieves program.
  2. Youth Advisory Committee will be closed and replaced by oversight of the general board of directors.
  3. A more indepth presentation will be shown in the future once details are worked out.
  4. As a result, we will be including a board member representing IUPUI.

Matt Impink will be presenting more detailed information around the Indy Achieves strategic plan at the next board meeting.

COVID Protocols

  1. As we move into winter and increase in covid, this affects our WorkOne Indy location.
  2. They have been open to the public since July.
  3. Executive Committee will be meeting next month to confirm process for handling current Covid situation now and moving forward.

Local Plan

Adjourn

Angie Carr Klitzsch shared that Tedd Grain is leaving his position at LISC and won't be a member of the board moving forward.  More new board members will be coming in the next year.

Meeting was formally adjourned at 1:29 pm.


Attendance

Members

Name Attendance

Brar Aman

Don Bough

Angela Carr Klitzsch

Ben Carter

Erika Cheney

Karly Cope

Katie Culp

Todd DeLey

Betsy Delgado

Belinda Denning

Devon Doss

Penny Dunning

Frank Esposito

Rachel Faulkner

Rodney Francis

Jeff Gielerak

Ashley Gina

Tedd Grain

Tehea Harding

Matt Impink

Austin Jenness

Kai Johnson

Kelli Jones

Marie Mackintosh

Reginald McGregor

Chelsea Meldrum

Sara Phillips

Betsy Revell

Georgiana Reynal

Anglea Smith Jones

Janet St. Peters

Turner William

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