5 minsKatie Culp
Angela Carr KlitzschTehea HardingMarie Mackintosh
15 minsChelsea Meldrum
40 minsAngela Carr Klitzsch
Call to Order
- Board Members: Bill Turner, Kristina Blankenship, Janet St. Peters, Rachel Faulkner, DeShonne Jackson, Frank Esposito, Katie Culp, Bryan Luellen, Angela Smith Jones, Reginald McGregor, Gina Ashley
- EmployIndy Staff: Belinda Denning, Penny Dunning, Cheslea Meldrum. Olga, Matt I, Addie Buzas, Erika, Tehea, Angie, Rodney, Marie, Betsy,
- Guests: Fred Payne, Joshua Kuhn
Meeting was called to order officially at 11:37 am.
Angie Carr Klitzsch addressed the current situation in our country and city with Angela Smith Jones also encouraging people to address inequities.
Commissioner Payne addressed the group:
- Resources are not matching need right now, DWD is trying to stay in the forefront of that need.
- 16.9% unemployment right now
- 3 focuses: Technology, automation, people
- Call wait time is down to 30 minutes average
- Working to keep claim wait down to under the 20 days average.
- More resources will be available for training
- Katie Culp asked if the are taking into account the population density for funding allocations? Commission Payne answered Federal dollars are out of our control, but DWD is working to deploy state dollars equitably and timely.
Consent Agenda: Approval of April 9, 2020 Board Meeting Minutes
Motion was presented via poll through Boardable as we did not have quorum at the meeting.
Motion was voted on electronically with the following results: 18 Board Members voted in favor of, 7 members did not respond.
Month Ending April 30, 2020:
- Cash: Indy Achieves and Lilly Grant provided cash flow
- More efficient tracking of receivables.
- Reserves: $500,000 from IA along with other philanthropic dollars.
- Payables are shrinking due to efficient payment of bills within the month.
Cash Flow Statement
Investment activity has increased overall even after decrease in March due to Covid-19.
Presented by Tehea Harding:
- Two new grants: JPMC WBL and RMFF awarded additional dollars which were added.
- TIF funding has been separated out from business strategic plan to show it is not everyday spending.
- JAG prevention program has been expended, but TANF funds can be utilitzed now.
- Indy Achieves delay in funding/spending because of revenue coming in from fees charged to IUPUI and Ivy Tech.
- Indy Achieves: Delay in invoicing and payment from IUPUI and Ivy Tech.
- Eckerd billing has been appropriate. Only 8% under expediture due to improvements.
- Used for shortfalls in programs
Organizational Budget PY2020
Marie Mackintosh addresses draft budget for PY2020:
- Our strategies have not changed but due to funding our focus on efforts and funding has changed due to Covid-19. Where are their more opportunities and what areas need focus?
- One area not balanced yet is our In School Youth Programs due to funding cuts from the state unclear.
- JAG contract with TRC is second largest contract will be reduced so we are working on making sure appropriate resources are in place due to shortfall.
- Additional funding should be coming from City, State and Federal governments.
- No motion will be requested at this point due to the many changes will be coming as it relates to funding of programs.
Angie Carr Klitzsch reiterated the motion to wait on approval of budget which was confirmed with Robert's Rules. Katie Culp and Bryan Luellen spoke in favor of pausing on approval. and moving into first month of PY2020.
Marie Mackintosh shared that PY2020 budget should come before the board by September 2020 or sooner via electronic vote.
Tehea Harding reviews budget:
- Green is received, Yellow is pending, Red is no longer available.
- Staff overhead Cuts: Staff travel/Professional developmentMerit increase and spot awards have been reduced
- Eckerd contract will be renegotiated to provide more balanced budget.
Procurement & Contracts
Chelsea Meldrum presents contracts:
- TRC contract increase due to pay for performance.
- Thomas P Miller contract is being increased for building LMS training system,
- Eckerd contract increase for addressing more dislocated workers
Bill Turner asks about Eckerds performance. Penny Dunning shares they are having daily calls with them, training has increased and quality, resolved technology issues, ahead of the curve on dashboard capabilites. Bill Turner also asks if we are planning to report out on them in the future. Penny Dunning will provide an update every 6 months on what is going well and not.
Penny Dunning will plan on providing a detailed update on the status of Eckerd every 6 months.
Motion for Contract Approvals
No motion presented due to not having quorum.
Motions were presented electronically for vote: 18 members voted in favor of, and 7 members did not respond.
Covid-19 Re-Framing of Programs
Angie Carr Klitzsch presented updates on programming and current status of Workforce Development. Slide deck will be attached, highlights include:
- Claims have reduced over time, there is no data points reflecting applications submitted via CARES act.
- Presenting to City County Council the plan on how to use additional city dollars for Rapid Reemployment plan, Indy Achieves and Adult Education.
Marie Mackintosh presents the Regional Workforce Partnership
- Would like to get a DSA with DWD to gather more information from UI data so that we can match clients better to future employment. Need more data from the state.
Senior Directors presented their programming slides which will be included in the documents for this meeting.
Katie Culp adjourns the meeting at 1:19 pm