Hope Academy

Apr
25

April Board Meeting

3919 Madison Ave Suite 100 Indianapolis, IN 46237

Thursday, April 25 2024

7:30am - 9:00am EDT

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Agenda

  1. Open Items
    7:30 am EDT
    1. Call the meeting to order
      Janine Shopp profile image
    2. Record Attendance and Guests
      Janine Shopp profile image
    3. Approve the Minutes
      Janine Shopp profile image
  2. Public Comment
    Janine Shopp profile image
    1. Open Comment Period
  3. Senior Spotlight
    Rachelle Gardner profile image
  4. Finance
    Jennifer McVey profile image
    7:30 am
    1. Finance Committee Report
      25 mins
      7:30 am
      1. By June 30, 2024 the board will approve a balanced and fiscally sound budget that aligns with the school program needs for SY 24-25. "
      2. Audit Report
        Jennifer McVey profile image
      3. February Financials
        Brian Anderson profile image
  5. Academic and Recovery Excellence
    20 mins
    Rachelle Gardner profile image
    7:55 am
    1. Academic and Recovery Committee Goal: Achieve at least 60% retention rate of eligible students by June 2024. "
    2. School Report
      Deborah Leser profile image
      1. Enrollment/Enroll Indy Update
      2. Professional Development
      3. Formative Assessments
    3. Data/Goals Update
      Deborah Leser profile image
      1. Academic Dashboard
      2. School Data Dashboard
      3. Core Question 1
    4. New Graduation Requirements
      Deborah Leser profile image
    5. 2024-2025 School Calendar
  6. Development Committee
    10 mins
    Colleen Kenney profile image
    8:15 am
    1. Development Committee Goal: Hope Academy will raise $710,000 in FY '23-'24.
    2. Development Committee Update
      1. Graduation
      2. Grants and Giving Update
      3. Annual Report Update
        Jon Shapiro profile image
  7. Marketing Committee
    10 mins
    Angie Tomlin profile image
    8:25 am
    1. Marketing Committee Goal: To achieve enrollment targets of 38 students in October of 2023 and 41 students in February of 2024.
    2. Marketing Committee Report
      Rachelle Gardner profile image
      1. Marketing/PR Update
      2. Community Outreach Update
  8. Executive Director Report
    1. Staffing update
      1. Open Positions
    2. Partnership Update
      1. IPS Action Meeting at Hope on July 25th
      2. SYF - Andrea Nealy will present their scholarship
    3. Strategic Plan Update
    4. Facilities Update
      1. Lunch Vendor
      2. Cleaning Vendor
      3. Background check vendor
      4. Health Insurance Vendor
  9. Governance Committee
    10 mins
    Amy Levander profile image
    8:35 am
    1. Governance Committee Goal: Provide oversight, input, support, and direction to the strategic plan for sustainabilty for the next phase of Hope Academy's growth.
    2. Legislative Update
    3. Goals Update
      1. 23-24 Goal Tracker
      2. Board Meeting and Committee Meeting Calendar

Minutes Tab

Hope Academy
org logo

April Board Meeting

Thu Apr 25, 2024 11:30 AM - 1:00 PM UTC

Open Items

Call the meeting to order

Janine Shopp called the meeting to order at 7:34am. 

Record Attendance and Guests


Present: Phyllis Land Usher, Marissa Manlove, Colleen Kenney, Janine Shopp, Eric Afuseh, Marlon Llewellyn, Angie Tomlin, Jennifer Mcvey, Darren Craig 

Remote: Amy Levander, Leah Mannweiler 

Staff Present: Rachelle Gardner, Deb Leser, Jon Shapiro, Kristen Bolden, Jane Panyard, Linda Gagyi  

Absent: Victoria Wilburn, Janie Gabe 

Guests: Brian Anderson, Billy McNeely, Emma Kersey 

Approve the Minutes

Colleen Kenney moved to approve the Hope Academy February 22, 2024 Board Meeting minutes. Angie Tomlin seconded. 

Voting


Member Votes Yes (11)

Amy Levander, Phyllis Land Usher, Leah Mannweiler, Marissa Manlove, Colleen Kenney, Janine Shopp, Eric Afuseh, Marlon Llewellyn, Angie Tomlin, Jennifer McVey, Darren Craig

Public Comment

Open Comment Period

No members of the public present.

Finance

Finance Committee Report

By June 30, 2024 the board will approve a balanced and fiscally sound budget that aligns with the school program needs for SY 24-25. "

Audit Report

Billy McNeely reviewed the supplemental audit report included in the board packet. It is a required communication for charter schools and is on the school's website. There was one finding regarding late fees, however any small, minute items must be reported. All in there was nothing that would be considered a control deficiency. 
The Board Letter shows that everything was indicative of a good, clean audit. 
Jennifer McVey thanked Billy for stepping in and moving the audit along when there was a delay. 

February Financials

Brian Anderson reviewed the Budget vs. Actual Summary, which is included in the board packet. As of the end of February, with a third of the year left, we have 26.15 % of  revenue remaining, which puts us ahead and is largely due to Development. The ending cash balance was close to $380k. 

Brian has been working hard with Rachelle and Jon on next year's budget. They are close to having a balanced budget ready for the Finance Committee to review at their next meeting, which will then be presented to the Board at the June meeting. 

Academic and Recovery Excellence

Academic and Recovery Committee Goal: Achieve at least 60% retention rate of eligible students by June 2024. "

School Report

Enrollment/Enroll Indy Update

Per Deb Leser our current enrollment is 37. We are in the middle of Transition Meetings at the moment, with 33 kids on the list. We will have 20 of those meetings complete by the end of the week. As of today, we only have 1 student who will not be returning for the fall semester. 

Deb highlighted a few items on the OEI Quarterly Report, which included in the board packet. 

Data/Goals Update

Academic Dashboard

We have 4 seniors set to graduate in May. Our Recovery and Wellness class has a passing rate of 100 percent. 

School Data Dashboard

Enrollment by gender has evened out, our Caucasian rate continues to decline, and Marion County continues to increase. Our Special Ed percentage rate is 21 % and student attendance is currently at 91 % percent. ADA is up to 71, which is where we think we will land for the end of the year. The goal was 67. 

Core Question 1

Rachelle informed the board that she has provided OEI with a grid of students who were pulling our attendance rate down in response to the "Did Not Meet Standard" on Core Question 1 for school attendance rate. A statement was added to the report stating that students with Substance Abuse Disorder do not attend school often as normal high school students. 

New Graduation Requirements

Deb provided the board with information from DOE regarding the proposed changes to the Indiana High School diploma, which are set to be approved in December. The proposed changes, if passed, will go into effect with the class of 2029 (current 7th graders). This will have a large impact on Hope and we will need to make changes to our teaching requirements. We often enroll students later in their high school career, and they may already be on a graduation pathway that requires courses that we do not offer. 

2024-2025 School Calendar

Phyllis Land Usher motioned to approve the 2024-2025 School Calendar. Colleen Kenney seconded. 

Voting


Member Votes Yes (11)

Amy Levander, Phyllis Land Usher, Leah Mannweiler, Marissa Manlove, Colleen Kenney, Janine Shopp, Eric Afuseh, Marlon Llewellyn, Angie Tomlin, Jennifer McVey, Darren Craig

Development Committee

Development Committee Goal: Hope Academy will raise $710,000 in FY '23-'24.

Development Committee Update

Graduation

Jon Shapiro reminded the board that Graduation is Saturday, May 20th at 11am. We have 4 students graduating and Jim Meecham has agreed to be the Keynote Speaker. 

Grants and Giving Update

We have exceeded our donor retention goal and will be doing another fundraising push in the next month or so as we approach graduation. 

On the grant side, we are in a very good spot right now and are already working on next year. There will be some changes on the development reports that will be given to the development committee in May and presented to the board at the June meeting. A few highlights from the current report: 
•we're awaiting a contract from DMHA. They are giving us a second year of funding and allowing the carryover of unspent funds from this year. 
•We are in the process of reapplying for the Mental Health of America grant. Should receive two more years of funding from them.  

Marketing Committee

Marketing Committee Goal: To achieve enrollment targets of 38 students in October of 2023 and 41 students in February of 2024.

Marketing Committee Report

Marketing/PR Update

Rachelle informed the board that unfortunately Erin Mooney has resigned. She has met with Jon and Ty and the three of them created a job description and will be looking for someone who fits that role ASAP. In the meantime, Linda has taken on Erin's role in the online inquiry process.

Community Outreach Update

Schools are still number one referral source. Erin recently did a large presentation in Hamilton County to DCS.

One of our biggest pushes with the new Outreach Rep we'll be hiring is the school area of focus. 

Executive Director Report

Staff Appreciation -Week of May 6th. 

Staffing update

Open Positions

We have several open positions at the moment: Math Teacher, Special Education Teacher, Outreach position, and Recovery Coach. We may also be looking for a Science teacher as Ms. Rattner is taking the MCAT this week, and if she passes plans to attend medical school. 

Partnership Update

IPS Action Meeting at Hope on July 25th

The IPS Action Meeting on July 25th will be held at Hope Academy, and we expect that press will be present. 

SYF - Andrea Neely will present their scholarship

Andrea will be presenting the Simon Youth Foundation Scholarship at graduation. 

We have applied for the civil rights trip in October and are waiting to hear if we will be attending. 

Strategic Plan Update

Our in-house therapeutic services are growing. We are looking to expand our Occupational Therapist to 2 days a week next school year.

We will begin implementing the 8th grade program in October. 

Facilities Update

Lunch Vendor

Quest (UIndy food vendor) has decided to no longer provide our lunch. Linda and Rachelle are working to find a new lunch vendor. 

Cleaning Vendor

We received multiple RFP's for cleaning services and have decided to keep working with our current vendor.

Background check vendor

We have decided to move to SafeHiring Solutions.  

Health Insurance Vendor

We will be meeting with Chad Miller Insurance in September to have a conversation around renegotiating our health insurance coverage for next year. 

Governance Committee

Governance Committee Goal: Provide oversight, input, support, and direction to the strategic plan for sustainabilty for the next phase of Hope Academy's growth.

Legislative Update

Per Amy Levander the legislature has adjourned for the session and won't be back until January. A change in administration means a change in priorities, and we need to  continue to engage. Our next school year will align with the budget. Out of concern due to the hurdles we ran into this year with AltEd funds, Amy has set a meeting with the DOE. 

Goals Update

23-24 Goal Tracker

Board Meeting and Committee Meeting Calendar

The 2024 School Year Committee and Board Meeting Schedule was provided in the board packet, and Janine reminded the board of their commitments to the schedule. 

Amy Levander reminded everyone that the board assessment is approaching and to be on the lookout for correspondence from her assistant. 

Adjourned at 9:03am. 

Attendance

Members

Name Attendance

Eric Afuseh

Brian Anderson

Kristen Bolden

Darren Craig

Janice Gabe

Linda Gagyi

Rachelle Gardner

Colleen Kenney

Phyllis Land Usher

Deborah Leser

Amy Levander

Marlon Llewellyn

Marissa Manlove

Leah Mannweiler

Jennifer McVey

Erin Mooney

Jane Panyard

Jon Shapiro

Janine Shopp

Ty Spisak

Angie Tomlin

Guest Members

Name Attendance

Billy McNeely

Victoria Wilburn

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