Hope Academy

Jun
22

Board Meeting - June 22, 2023

Hope Academy - 3919 Madison Avenue, Suite 100, Indianapolis, Indiana 46227

Thursday, June 22 2023

7:30am - 9:30am EDT

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Agenda

  1. Open Items
    7:30 am EDT
    1. Call the meeting to order
      Colleen Kenney profile image
    2. Record Attendance and Guests
      Colleen Kenney profile image
    3. Approve the Minutes
      Colleen Kenney profile image
      minutes-a345b4-special-board-meetingpdf.pdf
  2. Public Comment
    Colleen Kenney profile image
    1. Open Comment Period
  3. Action Items for Vote
    Colleen Kenney profile image
    1. Board Assurances
    2. Budget 2023-2024
      Janine Shopp profile image
      Hope Budget Summary FY24.pdf
    3. Board Slate of Officers
      Amy Levander profile image
      2023-2024 Hope Board Officers Slate (1).docx
    4. Re-Election of Board Members
      2023-2024 Hope Board Candidates (4).docx
      1. Marissa Manlove
      2. Janine Shopp
      3. Colleen Kenney
    5. Student Handbook
    6. Policies and Procedures
    7. Board Calendar
      Hope Academy Board and Committee Meetings.odt
  4. Finance Committee Report
    1. Financials
      Hope Statement of Financial Position 033123.pdf Hope Budget vs Actual Summ 043023.pdf Hope Statement of Activity 043023.pdf Transaction List March April 2023.pdf
    2. Goal Progress
    3. Collaborations/Concerns
  5. Academic and Recovery Excellence
    7:30 am
    1. Principals Report
      5 mins
      7:30 am
      1. Enrollment/Enroll Indy Update
      2. Professional Development
      3. Formative Assessments
    2. Goal Progress
      10 mins
      7:35 am
      1. Academic Dashboard
        Hope Data 2023 EOY.docx
      2. School Data Dashboard
    3. Collaboration/Concern
  6. Governance Committee
    10 mins
    7:45 am
    1. Board Self Assessment Update
    2. Executive Director Self Evaluation Update
    3. Legislative Update
    4. Collaboration/Concern
    5. Goal Progress
  7. Development Committee
    7:55 am
    1. Development Committee Update
      15 mins
      7:55 am
      1. Hope Fest Wrap Up
      2. Grants and Giving Update
        Hope Academy Grant Status Chart_June 2023.pdf Hope Academy 2022-23 Non Grant Revenue_June 2023.pdf
    2. Goal Progress
      5 mins
      8:10 am
    3. Collaborations/Concerns
  8. Marketing Committee
    8:15 am
    1. Marketing Committee Report
      8:15 am
      1. Marketing Tracker
        15 mins
        8:15 am
    2. Goal Progress
    3. Collaborations/Concerns
  9. Executive Director Report
    1. Strategic Planning Update
    2. School Updates
      1. Facilities, Staffing
    3. Partnership Updates

Minutes Tab

Hope Academy
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Board Meeting - June 22, 2023

Thu Jun 22, 2023 11:30 AM - 1:30 PM UTC

Open Items

Call the meeting to order

Colleen Kenney called the meeting to order at 7:30am.

Record Attendance and Guests

Attendance

Members

Present: Brian Anderson, Jane Panyard, Colleen Kenney, Janine Shopp, Jennifer McVey, Darren Craig

Remote: Leah Mannweiler, Victoria Wilburn, Janice Gabe, Eric Afuseh

Absent: Amy Levander, Phyllis Land Usher, Marissa Manlove, Marlon Llewellyn, Angie Tomlin

Guests

Approve the May 2023 Special Board Meeting Minutes

 Leah Mannweiler moved to approve the minutes. Darren Craig seconded. 

Voting

Member Votes Yes (7)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Jennifer McVey, Darren Craig

Approve the April 2023 Board Meeting Minutes

April Board Meeting Minutes approved. Leah Mannweiler moved. Jennifer McVey seconded. 

Voting

Member Votes Yes (7)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Jennifer McVey, Darren Craig

Public Comment

Open Comment Period

No members of the public present. 

Action Items for Vote

Board Assurances

Rachelle reviewed the board assurances and all board members present signed. Those not present will be given the document to sign and return to Rachelle as soon as possible. 

Budget 2023-2024

Jennifer McVey moved to approve the 2023 Budget. Darren Craig seconded. 

Voting

Member Votes Yes (8)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Eric Afuseh, Jennifer McVey, Darren Craig

Board Slate of Officers

Colleen Kenney moved to approve the Slate of Officers (Janine Shopp as the Board Chair, Amy Levander as Vice Chair, Darren Craig as Secretary and Jennifer McVey as Treasurer).  Janice Gabe seconded. 


Voting

Member Votes Yes (8)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Eric Afuseh, Jennifer McVey, Darren Craig

Re-Election of Board Members

Colleen Kenney moved to approve the Re-Election of Board Members Marissa Manlove, Janine Shopp and Colleen Kenney. Jennifer McVey seconded.

Voting

Member Votes Yes (8)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Eric Afuseh, Jennifer McVey, Darren Craig

Student Handbook

Janine Shopp moved to approve the Student Handbook approved. Darren Craig seconded.

Voting

Member Votes Yes (8)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Eric Afuseh, Jennifer McVey, Darren Craig

Policies and Procedures

Janine Shopp moved to approve the Policies and Procedures. Darren Craig seconded.  

Voting

Member Votes Yes (8)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Eric Afuseh, Jennifer McVey, Darren Craig

Board Calendar

Darren Craig moved to approve the board committee calendar. Janine Shopp seconded. 

Voting

Member Votes Yes (8)

Leah Mannweiler, Victoria Wilburn, Janice Gabe, Colleen Kenney, Janine Shopp, Eric Afuseh, Jennifer McVey, Darren Craig

Finance Committee Report

Financials

Brian Anderson reviewed the year end financials, starting with the Budget vs Actual Summary. Overall, we are where we anticipated with 17.86 percent remaining in total revenues and 17.39 percent in total expenditures. With revenue we are slightly behind due to enrollment and the timing of CSP & ESSER funds, but ahead due to the fundraising and exceeding ADA. The biggest unknown item effecting expenditures continues to be transportation. Our ending cash balance of $241,636 will improve when we receive the reimbursement for the bus purchase from CSP. 

Enrollment in September and December and the ADA next year will be important. Putting the strategic plan initiatives in place and enrollment up a little will make us comfortable with positive cash flow every year. The first student count day this year will be October 1 vs the September 15th when it was previously. 

Goal Progress

Collaborations/Concerns

Academic and Recovery Excellence

Principals Report

Enrollment/Enroll Indy Update

Deb Leser reported that right now we have 30 students enrolled, with 3 to 4 new inquiries a week. We anticipate the inquiries to pick up in July. We currently have 18 students in summer school. 

No update for Enroll Indy. 

Professional Development

We will continue to do PLC on Fridays with each week being themed and specific. We have one dedicated to looking at data, one to classroom strategies, etc. 

Formative Assessments

We showed growth with NWEA scores in each area, with the average being in the 70th percentile.

Goal Progress

Academic Dashboard

We had our highest count post pandemic of 41 students. There has been a shift in gender, now even split between boy vs girls where previously it was more boys. Race and ethnicity stayed consistent throughout the year. Enrollment by county is showing that Marion County is still growing. Special Ed is at 34 percent, which dropped due to the loss of senior class. Free and Reduced lunch increased significantly. Attendance in May was a better, but we still have work to do.  

School Data Dashboard

Parent participation improved as we went thru the year. 100 percent of students and parents physically came in the building for transition meetings. Retention rate is 86 percent for this year, with 14 percent transitioning out. We are at 30 students for starting enrollment.

Governance Committee

Board Self Assessment Update

Colleen reminded everyone to do the board self assessment by tomorrow or Monday at the latest as OEI's deadline is June 30th. 

Executive Director Self Evaluation Update

Colleen reminded that the Director Self Evalutation also needs completed by June 30th. 

Legislative Update

No update. 

Collaboration/Concern

The Graduation pathways change will affect us with the ASVAB no longer be counted unless the student is joining the armed services. The class of 2024 is grandfathered in with the previous graduation pathways. We are looking at peer certification, integrating more SAT prep, etc. Victoria suggested looking at locally created pathway. 


Participation at Hope Fest on a board level was poor. The expectation for the board is to be more involved not just board meetings and committee meetings, but at Hope Fest, Rise and Shine, Graduation, etc. 

Development Committee

Development Committee Update

Hope Fest Wrap Up

Jon Shapiro is still crunching numbers but we are currently at around $15,000k, which is less than last year but higher in sponsorship.

Development team has been discussing if we should continue with Hope Fest next year. 

Grants and Giving Update

Jon believes we are going to exceed the budget for this year. As of June 19th, non-grant revenue is $376,000, which is 121 percent of budget. Donor retention rate is 42 percent with a goal of 43 percent. Grant revenue is sitting at $348,000 for the year. We have resubmitted a grant request from Department of Health, which if approved it will be applied to next fiscal year. Jon and Rachelle are meeting with Doug Huntsinger tomorrow to propose a 3 year funding ask.  Mental Health of America has a multi-year funding opportunity that we are in the middle of applying for.

 
We are closing the year well and beginning to work towards next year. 

Marketing Committee

Marketing Committee Report

Marketing Tracker

The tracker included in the board packet shows the things that have been done since May. 

We are going to tweak communications and our outreach to schools, community partners, DCS, probation, treatment providers, etc., and also look at where our time is most best spent. We are changing some marketing materials, including new billboards. 

Executive Director Report

Strategic Planning Update

Rachelle reminded the board of the 3 pillars in the strategic plan (Enrollment, Academic Rigor, and Funding) which we will use to develop our goals around in the committee meetings in July.

School Updates

Facilities, Staffing

The lease was approved. The new lighting and carpet installation will begin July 12th. We are also adding new lockers, creating more of a collegiate feel with seating areas mixed in with the lockers. The back patio is also being fenced in. 

We recently hired a new bus driver and are currently looking for a Recovery Coach, Science Teacher and a part-time Receptionist.

Partnership Updates

The ARS conference is next week.  No update on SYF or IPS. 


Meeting adjourned at 9:15am. 

Attendance

Members

Name Attendance

Eric Afuseh

Brian Anderson

Kristen Bolden

Darren Craig

Janice Gabe

Linda Gagyi

Colleen Kenney

Phyllis Land Usher

Deborah Leser

Amy Levander

Marlon Llewellyn

Marissa Manlove

Leah Mannweiler

Jennifer McVey

Jane Panyard

Jon Shapiro

Janine Shopp

Angie Tomlin

Victoria Wilburn

Guest Members

Name Attendance

Rachelle

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