Mississippi Commission for Volunteer Service

Apr
19

April 19 Board Meeting

Old Capitol Inn

Wednesday, April 19 2023

10:00am - 1:00pm CDT

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Agenda

  1. Call to Order
    10:00 am CDT
  2. General Business
    1. Approval of Agenda
    2. Approval of Minutes
  3. Grantmaking & Compliance Report & Vote (Kelly McBride, Director of AC Programs)
  4. Executive Director's Report (Monica Ritchie)
  5. Communication Report (Corie Jones, PR Director/Deputy /Director)
  6. Finance Report
  7. Consideration of Executive Session
  8. Adjournment

Minutes Tab

Mississippi Commission for Volunteer Service

Minutes of the April 2023 Board of Commissioners Meeting

April 19, 2023

Old Capitol Inn 

226 N State Street Jackson, MS

Zoom Virtual Conference Call Platform

Attendance


Members

Present: Suzanne Rutherford, Monica Ritchie, Meredith Aldridge, Dr. Suzanne Bean, Becky Cade, Aubrey Leigh Goodwin, Quint Withers, Adrian Austin, Kelly McBride, Jin Joo Crosby, Mary Margaret Alexander-Stennett, Corie Jones, Michelle Robinson, Rochelle Hicks, Ashley Cannady, Susan Garrard, Lisa Grantham, Jennifer Hopping, Meghan Hutchins

Remote: Owen Brown, II, Merracle Jordan, Dr. Jo Shumake, Katherine Krehbiel

Absent: Dr. Rolando Herts, Donna Stewart, Beth Fisher, Victoria Blakenship, Jimmie Smith, Cyrus Ben, Chip Morgan

Call to Order 

The Board Chair, Dr. Suzanne Bean called the April 2023 Board of Commissioners Meeting to order at 10:12 am CST, 19 April 2023 at the Old Capitol Inn of Jackson. Participants also joined virtually via the Zoom Conference Call Platform.  Roll Call was performed; quorum was satisfied.  

General Business

Approval of Agenda

The meeting agenda was reviewed.  The Board Chair asked for any additions or corrections to the agenda.  Commissioner Becky Cade presented a motion to amend the agenda to add time for the National Service update.  Commissioner  Quint Withers seconded the motion.  No discussion was needed.  The measure carried; the agenda was approved as amended.  

Approval of Minutes

Board Chair Bean asked for any additions or corrections to the February 2023 Board Meeting Minutes.  Hearing none, Commissioner Meredith Aldridge presented a motion to accept the minutes as written.  Commissioner Rochelle Hicks seconded the motion.  No discussion was needed; motion carried by vote of acclamation.  

Grantmaking & Compliance Report & Vote (Kelly McBride, Director of AC Programs)

Director of AmeriCorps Programs, Kelly McBride shared updates regarding state service programming and related fiscal matters.  Conflicts of Interest Statements were reviewed and collected from all present.  The recommendations of the AmeriCorps Application Review Committee were presented thusly:


AMPACT: Katherine Krehbiel recused herself due to a conflict of interest.  A motion to approve the Ampact/Reading and Math, Inc. application was presented by the AmeriCorps Application Review Committee.  Discussion Commenced.  There being no further discussion, a vote by acclamation occurred.  The measure carried.

Grenada Public School District:  Katherine Krehbiel recused herself due to conflict of interest.  A motion to approve the Grenada Public School District AmeriCorps Application was presented by the AmeriCorps Application Review Committee.  Discussion commenced.  There being no further discussion, a vote by acclamation occurred.  The measure carried.  

MS Delta Nature and Learning Center:  Katherine Krehbiel recused herself due to conflict of interest.  A motion to approve the Mississippi Delta nature and Learning Center AmeriCorps Application was presented by the AmeriCorps Application Review Committee. Discussion commenced. There being no further discussion, a vote by acclamation occurred. The measure carried.

University of Southern Mississippi -- TRIAD:   Katherine Krehbiel recused herself due to conflict of interest. A motion to approve the USM TRIAD AmeriCorps Application was presented by the AmeriCorps Application Review Committee. Discussion commenced. There being no further discussion, a vote by acclamation occurred. The measure carried.

Drive to Thrive: Katherine Krehbiel recused herself due to conflict of interest. A motion to approve the Drive to Thrive Mentoring Program Planning Grant Application not to exceed $75,000 was presented by the AmeriCorps Application Review Committee.  Discussion commenced. There being no further discussion, a vote by acclamation occurred. The measure carried. 

We Will Go:   Becky Cade and Katherine Krehbiel recused themselves due to conflict of interest. A motion to approve the We Will Go AmeriCorps Planning Grant Application not to exceed $75,000 was presented by the AmeriCorps Application Review Committee. Discussion commenced. There being no further discussion, a vote by acclamation occurred. The measure carried.

Executive Director's Report 

MCVS Executive Director, Monica Ritchie shared updates of the Commission and thanked everyone for prioritizing the MCVS goals and mission.

Executive Director's report concluded with recess.  

Communication Report 

11:35am, CST Deputy Director and Director of Public Relations, Corie Jones began by thanking everyone for their contribution to this year's GIVE Awards; 130 nominations were submitted this year.  She also shared on the development of Volunteer Mississippi's communications and outreach strategies.  

Finance Report

Senior Finance Officer, Adrian Austin presented the monthly Budget and Finance Report on behalf of the Finance Committee.  General Expenditure and Revenues were shared; transactions were standard for this point in the fiscal year.  The Chair asked for a motion to approve the finance report as presented.  Commissioner Rochelle Hicks presented a motion to as such; Commissioner, Becky Cade seconded the motion.  No further discussion was needed.  A vote by acclamation occurred, and the measure carried.  

Consideration of Executive Session

Commissioner Becky Cade presented a motion to close the meeting to consider the need for Executive Session.  A second motion not being required, the Board voted to approve this motion and the meeting closed at 12:13pm, CST.  At 12:20pm, CST, the Chair publicly announced that Executive Session was required to discuss the process of the performance evaluation of the Executive Director.  At that time, the meeting closed again for discussion.  Commissioner Becky Cade presented a motion to end Executive Session with Commissioner Lisa Grantham Seconding.  The Motion was approved, and the board meeting reopened at 1:06pm.  Board Chair Bean stated that no action was taken during Executive Session; will discuss again.  

Announcements:

  1. Commissioners Suzanne Bean and Merracle Jordan along with Staff will attend the America's Service Commissions (ASC) National Service Training in New Orleans, LA the first week of May.  
  2. The first Volunteer Mississippi Roadshow is scheduled Wednesday, May 17, 2023 in Gulfport, MS. 
  3. The AmeriCorps Member Celebration of Service will be held Friday, June 2, 2023 at the Jackson Convention Complex.  
  4. The Annual Board Meeting will be held Wednesday, June 7, 2023 at the Embassy Suites in Ridgeland, MS. 
  5. MS Rural Volunteer Management Training with Tobi Johnson will be held June 20-21, 2023 at the Westin of Jackson. 
  6. The August Board Meeting will be held at Canopy Children's Solutions Wednesday, August 9, 2023.  

Adjournment

There being no further business to come before the Board, Commission Chair Dr. Suzanne Bean called for a motion to adjourn the April 2023 Meeting of the MCVS Board of Commissioners at 1:08 pm, CST.  Commissioner Becky Cade presented a motion as such, and it was seconded by Commissioner Quint Withers.  There was a consensus, and the meeting was adjourned. 

Attendance

Members

Name Attendance

Meredith Aldridge

Mary Margaret Alexander-Stennett

Adrian Austin

Dr. Suzanne Bean

Cyrus Ben

Victoria Blakenship

Owen Brown, II

Becky Cade

Ashley Cannady

Jin Joo Crosby

Beth Fisher

Susan Garrard

Aubrey Leigh Goodwin

Lisa Grantham

Dr. Rolando Herts

Rochelle Hicks

Jennifer Hopping

Meghan Hutchins

Corie Jones

Merracle Jordan

Katherine Krehbiel

Kelly McBride

Chip Morgan

Monica Ritchie

Michelle Robinson

Suzanne Rutherford

Dr. Jo Shumake

Jimmie Smith

Donna Stewart

Quint Withers

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