Oakland Community Health Network

Order of Business

Mrs. Newman brought the meeting to order at 4:35pm

Roll Call

Roll call attendance was taken as indicated in the record. All virtual attendees stating physical location. 

Public Comment

No public comment provided

Business Operations Committee 

October Financial Review - Anya Eliassen

Anya reviewed October Financials: 

Anya reported the financial reporting is early in the year and members will see some payment lag.

• Revenue: Is up significantly even over last year at this time. Noting, emergency Medicaid order is still in effect and is having a impact with increased revenue and the revenue from CCBHC which will be separated out in Budget Amendment #1. Anya also noted the increase in DCW wage increase to $2.35 an hour but we are still waiting on .35 cents to be added to rates.  

  
  

• Eligible: Continues to increase due to emergency order, noting Anya has not seen enrolled eligible this high in the last 20 years.

  
  

• Assets: No material differences as year is just getting started

  
  

  • Cash and investments, receivables, other assets, and capital assets are not showing much difference and relatively flat between last month and this month. 

    
    

• Liabilities: Vender payments are down slightly due to timing

  
  

• Net Position

  • Total assets roughly the same and total liabilities is down slightly, and net position is up 

    
    

• Revenue Comparison:

  
  

  • As reported above revenue is up, noting general fund is slightly lower due to implementing payment reduction. 

    
    

• Expense: It appears that expenses for Administration in 2020 is off and Anya needs to review and update Board to findings. Provider network is increased due to direct care wage increase, 

  
  

• Net Income Comparison: Total revenue is up and so is expenses and showing an increase in net income. 

Contractual Obligations - (Over 100,000) Seeking committee recommendation for full board approval

Thundermop Contract Extension 

OCHN leadership is seeking recommendation of committee approval for contract extension:

• Vendor: Thunder Mop Diversified (TMD) 
• Contract Duration: 90 days   
• Contract Type: Contract Extension (Facilities)
• Proposed Contract Amount:  $120,833 for the 90-day extension   
• Previous Contract Amount (If, Applicable):  $ 290,000
• Scope of Work for OCHN:  Janitorial Service for the RCC.
• Contract History (if Applicable): Contract initiated 1/15/18
• Presented by: Mr. Richard Oldacre, Chief Operation Officer

American Guard Service Contract - Richard Oldacre 

OCHN leadership is seeking recommendation of committee approval of the contract 

• Vendor: American Guard Services (AGS) 
• Contract Duration: 3 years   
• Contract Type: Contract Extension (Facilities)
• Proposed Contract Amount:  $790,600 ($242,200 year 1, $274,000 years 2 &3) 
• Previous Contract Amount (If, Applicable):  $210,000
• Scope of Work for OCHN: Security Guard Services (3 shifts 7 days a week)
• Contract History (if Applicable): Contract initiated 1/1/21
• Presented by: Mr. Richard Oldacre, Chief Operating Officer

MI Municipal Risk Management Authority Contract - Patrick Franklin

OCHN leadership is seeking recommendation of committee approval of the contract

• Vendor: Michigan Municipal Risk Management                                                              
  
• Contract Duration: One year beginning 1/1/22                                                               
  
• Contract Type:  Contract Extension (Budget and Finance)
  
• Proposed Contract Amount:      $111,612                                                                        
  
• Previous Contract Amount (If, Applicable):   $106,315            
  
• Scope of Work for OCHN: Risk Management Insurance
  
• Contract History (if Applicable): 01/01/1999
  
• Presented by:  Mr. Patrick Franklin, Controller
  

Policy Management Committee - Malkia Newman

FY21 Annual Plan Report - Frances Carley

Frances presented an overview of outcomes of FY21 Annual Plan goals and objectives

OCHN’s FY19-FY22 Strategic Plan focuses on six strategic priorities:

1. Administration and Operations
2. Advocacy and Empowerment
3. Budget and Finance
4. Healthcare and Wellness
5. Service and Supports
6. Technology and Innovation

Within the six strategic priorities, there are 20 FY21 annual goals with 280 objectives

The board approved the FY21 Annual Plan and FY19-FY22 Strategic Plan

Encounters

• Over 1.9 million service encounters
• 21,456 unduplicated persons

Highlighting:

1. OCHN is currently in Medicaid HEDIS** 90th percentile for follow-up care for children prescribed ADHD medication
2. “Follow-up visits for children prescribed ADHD medications” surpassed HMOs by 30% 
3. Assertive Community Treatment (ACT) Service Model has reduced inpatient readmissions more than 65% since 2019
4. OCHN is currently in Medicaid HEDIS** 90th percentile for follow-up care for children prescribed ADHD medication

Frances along with OCHN staff reviewed goal progress/completion. Each team was present to address any questions proposed by the Board. 

Other Business

Oxford High School Emergency Response - Dana Lasenby

Dana provided an overview of how OCHN responded to the Oxford crisis, noting OCHN staff response and collaborations within the community have been working closely together. Oxford High School leading but we and network providers are assisting in providing the mental health services, through a coordinated response.  

Communication/Event Update - Christine Burk

Christine provided the Board with December and January dates and events. 

Public Comment

No public comment provided

Board Member Comments

Board members shared appreciation for the annual plan presentation and appreciate Dana and OCHN response to the Oxford crisis. 

Adjournment