Oakland Community Health Network

Dec
20

General Board Meeting

5505 Corporate Dr. Troy Mi, 48098

Tuesday, December 20 2022

6:00pm - 8:00pm EST

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Public Comment: 

Oakland Community Health Network is now hosting its public meetings in a hybrid format and will be accessible to members of the public in-person at the address in this notice and online using the link above. Members of the public are provided two separate opportunities to give public comment. Please click the Public Comment Link below to submit your public comment. The meeting facilitator will alert you when it is your turn to speak

Public Comment Link

Agenda

  1. Order of Business
    6:00 pm EST
    1. Call the Meeting to Order - Jonathan Landsman
    2. Pledge of Allegiance - Jonathan Landsman
    3. Roll Call - Sheila Barrett
    4. Approval of Board Meeting Agenda - Jonathan Landsman
    5. Public Comment
  2. Agenda
    1. Board Chair Executive Report - Jonathan Landsman
    2. Policy Management Committee Chair Report - Malkia Newman
    3. Treasurer Report (Finance Committee) - Dennis Cowan
  3. Board Approvals Items (Recommendations for approval from the Finance Committee)
    1. CEO PTO Recommendation
    2. MCHE Resolution Annual Review
    3. MMRMA Renewal - Callana Ollie
  4. Consent Agenda - Board Approvals
    1. November 15, 2022 Board Meeting Minutes
    2. Acceptance of Meeting Minute Reports
      1. Recipient Rights Advisory Committee - November 3,  2022
      2. Committee of the Whole Minutes - November 7, 2022
      3. Citizens Advisory Committee - November 16, 2022
  5. Other Business
  6. Board Reports
    1. Recipient Rights Advisory Committee – Dr. Hans
    2. Citizens Advisory Committee - Reena Naami-Dier
  7. Public Comment #2
  8. Director's Report - Dana Lasenby 
  9. Board Member Comments
  10. Adjournment

Minutes Tab

Oakland Community Health Network
org logo

General Board Meeting

Tue Dec 20, 2022 11:00 PM - 1:00 AM UTC

Order of Business

Attendance


Members

Present: Sheila Barrett, John Paul Torres, Bijaya Hans, Malkia Newman, Jonathan Landsman, Adam Fuhrman, Dana Lasenby, Christina Root, Callana Ollie, Dennis Cowan, Bernard Hooper, John Young, Yvette Woodruff, Sarah May, Adam Jenovai

Notes: Sheila Barrett Board Liaison, John Paul Torres Board Vice Chair, Malkia Newman Policy Management Chair, Jonathan Landsman Board Chair, Adam Fuhrman Secretary , Dana Lasenby CEO, Dennis Cowan Treasurer, Adam Jenovai COO

Call the Meeting to Order - Jonathan Landsman

Mr. Landsman brought the meeting to order at 6:05 pm

Pledge of Allegiance - Jonathan Landsman

Mr. Landsman led the meeting with the reciting of the Pledge of Allegiance

Roll Call - Sheila Barrett

  1. Roll Call -Roll call attendance was taken: 

Approval of Board Meeting Agenda - Jonathan Landsman

Mr. Young made the motion to approve the agenda as presented, supported by Ms. Newman Motion carried.

Public Comment

Mr. Cummings provided Board members with a handout and talked about accountability of the system. 

Agenda

Board Chair Executive Report - Jonathan Landsman

OCHN Board Chairman’s Report for December 2022

Elections

With the elections finally over, it’s gotten very quiet for the remainder of 2022.

  • The County-Wide SMART proposition – passed. Transportation has been and continues a problem to the members we serve. Our Board is now asking
    • how we (OCHN) can leverage some of this new additional funding to expand our transportation
    • how SMART will be expanding services across the county, specifically to those we serve.
  • December’s Lame Duck session was pretty quiet. There were efforts to get approval on Senate bills 597 & 598 but they failed. While this is now dead for 2022, we need to stay vigilant, as there will be someone who will continue to push forward this kind of reckless agenda in the new year.

CMHA

It seems like we just had a fall conference and now we’re talking about the winter CMHA conference

  • Tue/Wed Feb 7 & 8 over in Kalamazoo. Please let Sheila know if you are interested in attending.

Thanks to all

At this time of the year, I want to take a moment and thank

  • My fellow OCHN Board Members and their active involvement on this Board, this is a volunteer commitment – that’s in addition to their regular jobs, supporting their communities, and to supporting their families.
  • To our OCHN Leadership & Staff,
  • Core Providers and their Leadership & Staff, and
  • Most importantly to the direct providers and their staff
    • These are the people who work tirelessly, sometimes around the clock, dedicated to supporting the nearly 25,000 persons and families we serve,
    • supporting our mission to "inspire hope, empower people, and strengthen communities".

Thank you’s to all of you as we wrap-up this year and look ahead to next year

The Board discussed and approved moving the January Study Session to February 2, 2022 which will cover January and February Study sessions. 

Policy Management Committee Chair Report - Malkia Newman

No report provided

Treasurer Report (Finance Committee) - Dennis Cowan

Mr. Cowan provided a highlighted report of the January 12, 2022 Finance Committee Meeting. 

  • October Financial Review

Board Approvals Items (Recommendations for approval from the Finance Committee)

CEO PTO Recommendation

The OCHN Human Resources Team is seeking approval for a one-time PTO payout of 224 hours to Dana Lasenby at 100% ($27,101.76).

Background

Dana Lasenby’s contract grants her 200 hours of PTO annually on January 1st. In late June 2022, it was brought to HR’s attention that the amount granted for the years 2021 and 2022 was incorrect in the HRIS system. The HRIS system was posting PTO hours to Ms. Lasenby’s balance per our standard accrual policy based on her hire date, rather than the 200 as called for under the contract. Our analysis reveals that, for the calendar year 2021, one hundred twenty (120) hours were not credited, and in 2022 one hundred and four (104) hours were not credited. For the two years a total of 224 hours were not credited to her balance. On July 8, 2022, HR contacted the HRIS provider (ADP) and corrected the balance.

The OCHN maximum PTO Policy is as follows:

The maximum accumulation for employees is based on one and one-half years’ worth of PTO eligibility. Any PTO balance in excess of the maximum accumulation will not be carried forward past the last day of the end of the year holiday pay period. Employees will receive a payout of their excess accumulated PTO at 50% of their salary as of the last pay period to be paid out in the last pay in December or the first pay period in January.

Reason for Request

To resolve the administrative error this calendar year and prevent a carry-over of the corrected balance into the 2023 calendar year. If the correct amount were reflected in the HRIS system on schedule, Ms. Lasenby would have had the opportunity to take PTO at 100% at her discretion throughout the 2021 and 2022 calendar years. The carry-over of any amount of this correction would be posted on our general ledger as a financial liability and eventually only paid out at 50% of its value. If approved, this request will make Ms. Lasenby whole for the hours not properly posted and she had no opportunity to take.

Mr. Young made the motion to approve the CEO PTO payout at 100% of 224 hours as requested by Human Resources Department, supported by Mr. Fuhrman. Motion carried by roll call vote with all members present voting in favor.

MCHE Resolution Annual Review

Mr. Cowan made the motion to approve the annual renewal of the MCHE resolution as proposed, supported by Mr. Fuhrman. Motion carried by roll call vote with all members present voting in favor.

MMRMA Renewal - Callana Ollie

Vendor: MI Municipal Risk Management Authority (MMRMA) 

Contract Duration: January 1, 2023 through January 1, 2024 

Contract Type: Insurance

Proposed Contract Amount:  $114,676.00 

Previous Contract Amount (If, Applicable):  $111,219

Scope of Work for OCHN: Annual Renewal of OCHN’s Insurance with MMRMA

Contract History (if Applicable): Annual Renewal of OCHN's Insurance with MRMA. MMRMA provides risk financing and management services to most Michigan local governments that are eligible. OCHN has been a member of MMRMA since January 1999. For 2023, OCHN qualifies for a General Fund Net Asset Distribution (NAD) in the amount of $62,595.00.

Presented by: Callana Ollie

Mr. Young made the motion to approve the MMRMA Contract renewal as presented, supported by Mr. Torres, Motion carried by roll call vote with all member present voting in favor.  

Consent Agenda - Board Approvals

Ms. Root made the motion to approve the Consent agenda as presented, supported by Ms. Woodruff, motion carries by roll call vote with all members present voting in favor.

November 15, 2022 Board Meeting Minutes

Acceptance of Meeting Minute Reports

Recipient Rights Advisory Committee - November 3,  2022

Committee of the Whole Minutes - November 7, 2022

Citizens Advisory Committee - November 16, 2022

Other Business

No agenda topics to discuss

Board Reports

Recipient Rights Advisory Committee – Dr. Hans

Dr. Hans provided a highlighted overview of the December RRAC meeting. Meeting minutes will be reviewed for acceptance at the January 2023 Board meeting. Next meeting January 5, 2023 at 4PM

Citizens Advisory Committee - Reena Naami-Dier

No report provided - Mrs. Naami-Dier was not present at the meeting. 

Public Comment #2

No public comment provided

Director's Report - Dana Lasenby 

Dana provided a written report which highlighted OCHN's 2022 Strategic Priorities/Accomplishments.

OCHN is committed to fostering an inclusive and equitable culture. This is exemplified by its robust Inclusion, Diversity, Equity, & Accessibility (IDEA) initiatives that have been in place for some time now. IDEA has embedded diversity, equity, and inclusion principles in all OCHN do to support individuals served. 

Board Member Comments

Board members wished everyone happy holiday's. Board members expressed concerns about transportation and asked OCHN to stay on top of challenges. Board members shared appreciation of OCHN staff, Providers and Direct Care Staff members. 

Mr. Landsman share appreciation of Dr. Taub service on OCHN Board. 

Adjournment

The meeting was adjourned at 7:00 pm

Attendance

Members

Name Attendance

Sheila Barrett

Justin Burchett

Christine Burk

Frances Carley

Dennis Cowan

Nasr Doss

Anya Eliassen

Kimberly Flowers

Adam Fuhrman

Donard Haggins

Bijaya Hans

Bernard Hooper

Adam Jenovai

Frances Kolody

Jonathan Landsman

Dana Lasenby

Victoria Marble

Sarah May

Vasiliki Michalakis

Peter Mouhot

Reena Naami-Dier

Malkia Newman

Callana Ollie

Colleen Opalka

Kathy Porter

Vasilis Pozios

Christina Root

John Paul Torres

Suzanne Weinert

Yvette Woodruff

John Young

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