Oakland Community Health Network

Order of Business

Call the Meeting to Order - Jonathan Landsman

Mr. Landsman was not present at the begining of the meeting, Dr. Guadalupe, Board Vice Chair brought the meeting to order at 6:11pm

Pledge of Allegiance - Jonathan Landsman

Mr. Landsman .lead the meeting with Pledge of Allegiance

Roll Call - Sheila Barrett

Roll call attendance was taken as indicated in the attendance record with all virtual attendees stating physical location. 

Virtually Board Members: Mr. Fuhrman, Mrs. Bernard, Mrs. Nammi-Dier, Mr. Landsman

In Person Attendance: Dr. Hans, Mr. Torres, Dr. Guadalupe, Mr. Lindermier, Dr. Taub, Ms. Root

Absent: Mrs. Newman

Approval of Board Meeting Agenda - Jonathan Landsman

Public Comment 

No public comment was provided

Stories that Inspire Hope

Easter Seals - Brent Wirth

Mr. Wirth, President and CEO & Uriel Stephens, Director of Family Services provided Board members with an overview of Easter Seals services along with sharing video of success stories of people who recieved services. 

Acceptance of Meeting Minute Reports

SUD Oversight Policy Board - No Meeting Held

Committee of the Whole Minutes  - May 10, 2021

Citizens Advisory Committee -  May 19, 2021

Recipient Rights Advisory Committee - May 6, 2021

Agenda

Board Chair Executive Report - Jonathan Landsman

The Executive Committee met, hybrid, on June 2nd for our standard 1st Wednesday of the month noon meeting.

It was attended by Vice-Chair & Chair of the Policy committee – Dr. Sarah Guadalupe, Secretary – Adam Fuhrman, and Chair of the Business Operations Committees – Eric Lindemier. Also attending was our CEO – Dana Lasenby, COO – Nicole Lawson, CLO – Callna Ollie and Sheila Barrett, our Administrative Assistant.

• The Executive Committee typically meets on the 1st Wednesday of each month at noon.
• We met, discussed, and set the Agendas for the June Committee of the Whole meeting, The Regular Board Meeting, and the Study Session, including “Stories that Inspire”, and the current COVID-19 & COVID Vaccine Situation.

· Discussion also included:

• The Hybrid Meetings process.
• The CEO evaluation process & timing.
• The CMHA Summer Conference – which occurred last week.
• The AdHoc Committee for Bi-Laws Review.

Hybrid Meetings

• Continue through December 2021, unless an emergency order is issued or further legislation occurs.
• A reminder that Board members provide an RSVP (Yes, No, Remote) via boardable, 3 days prior to the meeting, so that OCHN has ample time to ensure social distancing given the number of board members attending.

CEO Evaluation & Timing

• At this Thursday’s (24th) Study Session, Board Members will be provided with instruction to perform their annual evaluation, including how to use the scoring tool. Following the meeting, Board members will be given access to any materials to facilitate their efforts.
• As a Reminder that this evaluation is NOT a team effort. Each Board member is to do their own evaluation.
• The CEO Evaluation Committee (Adam, Eric, Malkia, Sarah, and myself) will meet separately to review the evaluation scores and draft a motion for our CEO’s Performance Bonus. This Motion will be made at the July Board Meeting for Board consideration & approval.

CMHA Conference

• The summer conference was held virtually, last week. Unfortunately, I was not able to attend due to a calendar conflict.

AdHoc Committee for Bi-Laws Review

• With Callana Ollie’s assistance, we’ve drafted a motion for the establishment of the AdHoc Committee to review the Bi-Laws.
• This committee is missioned with reviewing & drafting updates to provide clarity to our Bi-laws, polices, and practices to ensure they align with the current state of our OCHN organization, State regulations & mandates, and clarity in both how we operate as a Board and expectations of Board members.
• Once the committee has completed its work, Board Members will have the opportunity to review the Draft Documents for approval. Following Adoption, I believe that this committee will continue to be missioned to review and propose updates annually.

Policy Management Committee Chair Report - Dr. Sarah Guadalupe

Dr. Guadalupe provided a high level overview of Christina Nicholas report that was provided at the COW on June 14, 2021 the review consisted of outcomes for discussion about the substance use disorder  (SUD) Prevention and Treatment Department’s performance outcomes. This includes service delivery information for persons living with substance use disorder challenges. It also includes justice service and diversion outreach and community collaboration information for the second quarter of the fiscal year.

Dr. Guadalupe provided a high level overview of Steffany Wilson report that was provided at the COW on June 14, 2021 the review consisted of outcome progress made towards annual goals in the following areas;

• Health and Wellness, implementation of Behavioral Health Homes within our provider network and with community partners.

• Technology and Innovation and Health and Wellness, continued implementation of Complex Case Management, care coordination, and use of HEDIS measures.

• Services and supports, continued suicide prevention efforts across the OCHN network.

Business Operations  Committee Chair Report - Eric Lindemier

OCHN reporting comparative FY20 totals along with the first seven months of FY21. The totals for FY20 will continue to be updated as we complete our year end process and finalize this year’s audit. 

Board reviewed previous monthly financials reports that were presented on May 10, 2021.  

Good financial oversight allows transparency in financial position and trending to assure financial resources are available for persons served.  

Trends

1.    Revenue still showing an increase from previous year.

2.    Eligibility trend is also showing an increase from previous year and for the time being individuals are not being removed from the eligibility list

3.     Assets - Cash and investments are up and receivables showing an increase. Capital assets showing no major increases.

4.    Liabilities is down significantly, noting no major changes in employee payables or long-term debt.

Comparison: Previous Year

1.     Net income is up by 27,000,000. from previous year.

2.     Expenses - No major increase showing, noting.

• Direct care wage increase will be provided until the end of the 2021 calendar year. An increase of .35cents (2.00 to 2.35 per hour)

3. Net Position - Total assets are showing an increase and liabilities is down, resulting  in a positive net position.

lllumant Security Audit Contract Approval - Jonathan Landsman

OCHN issued a request for proposal (RFP) for a HIPAA Security Audit in February 2021. Nine responses were received, and four vendors were invited for verbal presentations. Illumant was recommended by the review committee for the following reasons:

• Experience in security audits
• Understanding OCHN’s needs
• Clear timelines

Total Contract award for three years totaling $134,500. 

Roll Call Vote of The Consent Agenda - Board Approvals

Approval of Prior Meeting Minutes - Board Meeting 

RRAC Re-appointment of Mr. Burliegh

Hybrid Meeting Policy

Other Business

OCHN Re-Opening Plans - Edna White and Diana Bundschuh

Mrs. White, OCHN HR Director and Mrs. Bundschuh, OCHN Chief Information Officer presented the Board with re-opening plans of the building and staff returning to the office. 

OCHN has a team meeting over the last year, team members have and continue to work on protocols "Play Book"  for OCHN staff. 

OCHN staff will be returning to the office on July 19, 2021 with a Hybrid model until further notice. Staff will be working two days a week alternating days of Mon. Weds and Tues. and Thurs. No staff will be working in the office on Fridays. Mask required in common areas. 

The committee will be compliant with MIOSHA guidelines while considering services and staff being protected. 

Board Reports

Recipient Rights Advisory Committee – John Paul Torres

Mr. Torres informed provided a highlighted report from attending the Receipant Rights Committee in May. Noting residential audits/site visits are being performed (site visits is at 45% completed). Recipent Rights Committee recieved a presentation of Boardable. 

A review of applicants for the Dan Moran award were considered and selected.

.No July meeting and next meeting will be held in August.

Citizens Advisory Committee - Malkia Newman

Absent but notified Sheila she was not present at the May COW meeting due to attending a Conference.and had not report. 

SUD Oversight Policy Board- Eric Lindemier

No report provided as no May meeting held. 

Director's Report - Dana Lasenby

Mrs. Lasenby shared appreciation of OCHN Staff in continued efforts with working throught the pandemic. 

Mrs. Lasenby June Director report is attached in meeting documents. 

Public Comment

No public comment provided

Board Member Comments

Board members shared appreciation for the IT team with the set up of the new IPADS. No virtual members provided any comments. 

Adjourn

Mr. Lindemier made motion to adjourn the meeting at supported by Mr. Torres, motion carries.