Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 248-462-6341, Phone Conference ID: 644 732 152#
Oakland Community Health Network is now hosting its public meetings in a hybrid format and will be accessible to members of the public in-person at the address in this notice and online using the link above. Members of the public are provided two separate opportunities to give public comment. Please click the Public Comment Link below to submit your public comment. The meeting facilitator will alert you when it is your turn to speak
Order of Business
Call the Meeting to Order - John Paul Torres
Mr. Torres brought the meeting to order at 6:03pm
Pledge of Allegiance - John Paul Torres
Mr. Torres led the meeting with the reciting of the Pledge of Allegiance
Roll Call - Sheila Barrett
Roll call attendance was taken as indicated in the record
Approval of Board Meeting Agenda - John Paul Torres
Mr. Young made a motion to approve the agenda as presented, supported by Mrs. Newman, motion carried
Public Comment #1
No public comment provided
Stories that Inspire Hope - Sean Nash
Mr. Nash shared his story and was honored by OCHN with the My Life Award this month. Sean is an author and has published two books.
Board Treasurer (Finance Committee)- John Paul Torres
Mr. Torres noted the changes to the Board Bylaws - which adds the requirement of the Board to appointment Board Treasurer position, this position will also serve as the chair for the Finance Committee.
Nomination for Board Treasurer:.
- Ms. Root naminated Mrs. Naami-Dier as Board Treasurer
- Mrs. Newman nominated Mr. Cowan.as Board Treasurer.
Both Mr. Cowan and Mrs. Naami-Dier provided brief statement for the resons why the would like to serve as Board Treasurer..
A roll call vote was taken for Mrs. Naami-Dier to serve as Board Treasure/ Finance Committee. Final vote 4 members voting in favor and 5 members against.
Mr. Torres, Mrs. May, Ms. Root and Mrs. Naami-Dier = 4 yes
Mr. Cowan, Ms. Woodruff, Dr. Hans, Mrs. Newman, Mr. Young = 5 No
A roll call vote was taken for Mr. Cowan to serve as Board Teasurer/Finance Committee Chair. Final Vote 5 members voting in favor and 4 members against.
Mr. Torres, Mrs. May, Ms. Root, and Mrs. Naami-Dier = 4 No
Mr. Cowan, Ms. Woodruff, Dr. Hans, Mrs. Newman, Mr. Young = 5 Yes
June 2022 Financial Reports/Trends - Anya Eliassen
- The revenue trend is roughly the same as the previous month and flat. .
- Liabilities are down as expected. Accruals are paid out, due to state is roughly flat.
- Net position has gone up
- Eligibles: is roughly flat and continues to be significantly higher and should continue, due to emergency order.
- Assets: Cash and investments up, receivable has gone down, other assets slightly down since September, and capital assets continue to decrease over time.
- Liabilities: Payables is down, due to the state is up slightly, employee payables close to the same and long-term debt is flat.
- Net Position: Total assets: is up, total liabilities have gone down, and Net position has gone up due to the reduction in liabilities.
- Revenue Comparison: Medicaid is down roughly 5,000,000.. CCBHC and BBH is new line item compared to last year. The state general fund is down slightly. County funds is the same and all other is close to the same. Noting an HRA payment that needs to be removed from administrative.
- Expenses: Grants roughly the same as well as all others. Provider network is up as OCHN continues to push out DCW wage increases.
- Net Income: Total revenue is up and total expense is up and decrease from last year.
Corporate Compliance Update - Marquitta Massey
NCQA Update Onsite review July 18 & 19.
Preliminary Report: Outstanding!
Overall Compliance Score 96.07% (preliminary results)
- Over 700+ standards, elements and factors
- Only 6 elements/factors that were not fully met
- Comments submitted to NCQA on these items
- Must Pass Item – Credentialing Systems Controls
- COVID Exceptions/Opportunities for Improvement
Board Approval Items
Impresive Health, LLC Contract - Adam Hamilton
Vendor: Impresiv Health, LLC and Vital Data Technology (VDT)
Contract Duration: 3 years FY 2023-2025
Contract Type: Services and software - Population Health Management Software
Proposed Contract Amount: $986,112.00 (Budgeted)
Previous Contract Amount (If, Applicable): N/A
Scope of Work for OCHN: The three-year contract is for the services and software that are required for OCHN to adhere to NCQA standards. The services include configuring the Affinite Care Management and Affinite Quality Improvement software to OCHN's specifications. These software applications will allow OCHN staff to engage in population health management activities to improve the health outcomes for individuals receiving services. Additionally, data/reports developed using the tool will meet NCQA specifications. This is necessary for OCHN to maintain NCQA accreditation.
Contract History (if Applicable): N/A
Presented by: Adam Hamilton
Mr. Young made a motion to approve the Impresive Health Contract as presented, supported by Mr. Cowan, motion carried by roll call vote with all members present voting in favor.
Communication Professionals, Inc Contract. - Patrick Franklin
Anya presented on behalf of Patrick
Vendor: Communications Professionals, Inc. (CPI)
Contract Duration: Original contract started 9/13/2017 – Thru 3/31/2023
Contract Type: Building Security (Alarm/Cameras/Card Readers)
Proposed Contract Amount: $20,000 (extension)
Previous Contract Amount (If, Applicable): $386,192 with a NTE $406,192.76
Scope of Work for OCHN: Communications Professionals, Inc. provides services for building security. Services include alarms, camera system and card readers for doors.
A contract extension for six (6) months is requested to allow time to draft a scope of work for a RFP to be issued for a contract with the awarded vendor to be in place by April 1.
Contract History (if Applicable):
Presented by: Patrick Franklin
Mr. Young made a motion to approve Communication Professionals contract as presented, supported by Mrs. Newman, motion carried by roll call vote with all members present voting in favor.
Strategic Plan FY2023 -2025
Ms. Carley reviewed and responded to Board member questions regarding the Strategic Plan. The Plan was reviewed in detail at the July Study Session.
INTRODUCTION Oakland Community Health Network (OCHN) leads a provider service network that assists approximately 23,000 Oakland County citizens at more than 300 service sites across the county. OCHN also manages a $300 million budget funded in part by the Michigan Department of Health Human Services, General Fund, grants, and Oakland County,
People who receive public mental health services through OCHN's provider network include those who have an intellectual or developmental disability, mental health challenge, or substance use disorder. Most of these individuals have Medicaid insurance coverage. OCHN's goal is to ensure these individuals are aware of and have access to services and supports that will improve their health and quality of life, as well as ensure their engagement in full community participation.
Need for a Strategic Plan Every three years, OCHN develops a Strategic Plan as part of the organization’s accountability to the public and to the people served through OCHN’s provider network. A Strategic Plan provides the opportunity for OCHN to develop and communicate the organization’s top priorities in the coming years. The planning process also allows the public and OCHN’s Board of Directors to provide feedback about these priorities and to hold OCHN accountable for achieving these goals. Internally, a Strategic Plan helps OCHN leadership plan the resources and timeline that will be needed to achieve these priorities. Finally, a Strategic Plan acts as a framework for OCHN’s Annual Plan and Budget, which is developed for each year of the three- year plan. Annual goals, based on strategic priorities, are accomplished through the implementation of specific objectives and timeframes. Throughout the year, Plan progress is reported to the Board, people served, providers, community partners, and the public.
How the Plan was Developed Development of the Strategic Plan began with a comprehensive Needs Assessment. The assessment captured feedback from individuals served, their family and friends, OCHN’s network providers, the Board of Directors, OCHN staff, legislators, and other community stakeholders. The final Needs Assessment Report, which was presented during a public Board meeting, summarized the findings, and provided the basis for development of the Strategic Plan.
OCHN leadership and Department Directors developed the strategic goals by drawing on their clinical and professional expertise and using the Needs Assessment results and other environmental data about behavioral healthcare trends. The draft outline was presented to the Board of Directors during a public monthly meeting for additional feedback and provided the structure for the final Strategic Plan. OCHN shared the draft with the public for comment before the Board and leadership approved the final version.
Scope of Plan By addressing current and emerging challenges, OCHN strategically plans for and adopts policies and practices that both advance its mission and respond to an evolving service delivery system. The FY23-FY25 Strategic Plan is intended to guide OCHN as it:
- Sets policy and budget priorities
- Manages funding sources, grants, staff resources, and contracts
- Engages public and private partners
- Provides data and information about its progress
Mrs. Newman made a motion to approve the FY 2023-2025 Strategic Plan as presented, supported by Mrs. May, motion carried by roll call vote with all member present voting in favor.
Recovery Month Proclamation 2022
National Recovery Month – September 2022
WHEREAS, according to the Substance Abuse and Mental Health Services Administration (SAMHSA), in 2020, 40.3 million people aged 12 or older (14.5 percent) had a Substance Use Disorder (SUD) in the past year, including 28.3 million who had alcohol use disorder; 18.4 million who had an illicit drug use disorder and 6.5 million people who had both alcohol use disorder and an illicit drug use disorder; and
WHEREAS, according to SAMHSA, in 2020, 22.2 percent of Americans (or 61.6 million people) 12 years or older, were binge alcohol users in the past month. The percentage was highest among young adults aged 18 to 25; and
WHEREAS, according to the Centers for Disease Control and Prevention (CDC) nearly 92,000overdose deaths occurred in the United States in 2020, which was a 31% increase from 2019; and
WHEREAS, substance use recovery is important for individual well-being and vitality, as well as for families, friends, communities, and businesses; and
WHEREAS, OCHN continues to educate and raise awareness of the risks and potential harm associated with prescription drug misuse; and
WHEREAS, stigma and stereotypes associated with substance use disorders often keep people from seeking treatment that could improve their quality of life; and
WHEREAS, substance use disorders occur when the re-current use of alcohol and/or other drugs cause clinically or functionally significant impairment, such as health problems, disability, and failure to meet major responsibilities at work, school, or home; and
WHEREAS, substance use disorder recovery is a journey of healing and transformation, enabling people to live in a community of their choice while striving to achieve his/her full potential; and
WHEREAS, substance use disorder recovery, benefits individuals with substance use disorders by focusing on their abilities to live, work, learn, and fully participate and contribute to society and also enriches the community culture; and
NOW, THEREFORE, BE IT RESOLVED that, Oakland Community Health Network hereby recognize September 2022 as National Recovery Month. OCHN calls upon our citizens, government agencies, public and private institutions, businesses, and schools to re-commit our state to increasing awareness and understanding of substance use, and the need for appropriate and accessible services to promote recovery.
Mr. Torres made the suggestion when sending out the Proclamations that we ask for the Boards to read them out loud.
Add faith based community into the language
Mr. Young made a motion to approve the Recovery Month Proclamation as amended, adding in "faith based community" supported by Mr. Cowan, motion carried with all members present voting in favor.
Suicide Prevention Month Proclamation
WHEREAS, September is known as National Suicide Prevention Month and is intended to help raise awareness surrounding suicide prevention resources available in the community; and
WHEREAS, world Suicide Prevention Day is observed each year on September 10; and
WHEREAS, suicidal thoughts can affect anyone regardless of age, gender, race, orientation, income level, religion, or background; and
WHEREAS, according to the Centers for Disease Control and Prevention (CDC), 45,979people died by suicide in the United States in 2020 - one death every 11 minutes; and
WHEREAS, according to the CDC, 12.2 million adults across the U.S. seriously thought about suicide; 3.2 million adults made a suicide plan; 1.2 million adults attempted suicide; and
WHEREAS, according to the 2020 Michigan Suicide Prevention Commission Annual Report,1,389 people in the state died by suicide during the COVID-19 pandemic, with 1,099 of those deaths relating to men; and
WHEREAS, every year, thousands of individuals die by suicide, leaving behind friends and family members to navigate the tragedy of loss. Often feelings of shame and stigma prevent them from talking openly; and
WHEREAS, 988 has been designated as the new three-digit dialing code that will route callers to the National Suicide Prevention Lifeline and is now active across the United States; and
WHEREAS, The National Action Alliance for Suicide Prevention is using #BeThere to educate social media followers about the many actions one can take to support a person who is struggling; and
WHEREAS, Oakland Community Health Network (OCHN) has been an active and engaged member of the Oakland County Suicide Prevention Task Force since 2011; and
WHEREAS, OCHN is committed to being a Zero Suicide organization and cultivating a network ofproviders who are engaged in the Zero Suicide philosophy.
NOW, THEREFORE, BE IT RESOLVED that, Oakland Community Health Network here by recognizes September 2022 as National Suicide Prevention Month. OCHN calls upon our citizens, government agencies, public and private institutions, businesses, and schools to recommit our state to increasing awareness and understanding of suicide prevention, and the need for appropriate and accessible services to assist individuals in crisis
Ms. Root made a motion to approve the Suicide Prevention Proclamation as amended, adding in "faith based community", supported by Mrs. Newman, motion carried by roll call vote with all members present voting in favor.
Consent Agenda - Board Approvals
Mrs. Newman made a motion to approve the Consent Agenda as presented, supported by Mr. Young, motion carried by roll call vote with all members present voting in favor.
July 19, 2022 Board Meeting Minutes
Acceptance of Meeting Minute Reports
Recipient Rights Advisory Committee - No July Meeting Held
Committee of the Whole Minutes - July 11, 2022
Citizens Advisory Committee - July 20, 2022
SUD Oversight Policy Board - July 27, 2022
Events/Outreach - Christine Burk
Christine provided a PPT presentation of upcoming events/outreach and awareness for August and September 2022
Highlighting your voice your value conference that was held at OCHN on August 9, 2022
Recipient Rights Advisory Committee – Christina Root
Ms. Root provided a update RRAC meeting held in August. Noting the rights report and cite review reports. Meeting minutes will be shared next month and reviewed for acceptance.
Citizens Advisory Committee - Reena Naami-Dier
Mrs. Naami-Dier provided highlights of the meeting and shared highlighted health risk factors. Meeting minutes will be shared next month for acceptance.
SUD Oversight Policy Board - Dennis Cowan
Mr. Cowan provided an update on the SUD policy Board meeting. Noting the meeting minutes attached from the July meeting. Noting that OCHN's SUD director Kristie provided a overview of the SUD grants. Also highlighted, Oakland County, which does a study of tobacco sales to minors and the result was low.
Public Comment #2
Mr. Cummings provides a public comment regarding Senator Shirkey. proposed legislation. Noting Representative Mary Whiteford’s bill notes an area of interest that Community Mental Health should be serving a broader population.
Director's Report - Dana Lasenby
In my role as CEO of Oakland Community Health Network (OCHN), spending time with the people is the best part.
I was honored to speak at OCHN's 2022 Your Voice Your Value Conference this past week. OCHN presented thirteen amazing individuals with prestigious Achievement and Peer recognition awards during the event.
I can't think of a better topic for this month's director's report than continuing to celebrate their phenomenal triumphs. While listening to the acceptance speeches and personal messages delivered by these impressive award winners reiterates why we need to continue to advocate to protect and promote Michigan's public behavioral health system.
The people OCHN and its service providers support are heroes. They are our friends, family members, co-workers, and respected leaders. The communities in which we live are a better place because of their positive influence.
I am grateful and inspired as I continue to learn from the individuals and families we serve. I encourage OCHN staff, leadership, and Board members to support by attending award ceremonies, Recipient Rights, and Citizens Advisory Council meetings. Tremendous wisdom and insight is gained from the voices of people receiving behavioral health support.
Thank you again to the award winners who spoke at 2022 Your Voice Your Value conference, and congratulations! Your resilience and courage are paving the path for others to follow.
Board Member Comments
Board members shared appreciation of the presentations and congratulated OCHN on the great results of NCQA audit review.
Mr. Cowan suggested coming up with ideas to initiate conversations that would facilitate community events for the person served.
Mrs. May, made motion to adjourn the meeting at 7:25pm, supported by Mr. Young. motion carried.