Overview
Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 248-462-6341
Phone Conference ID: 644 732 152#
Public Comment:
Oakland Community Health Network is now hosting its public meetings in a hybrid format and will be accessible to members of the public in-person at the address in this notice and online using the link above. Members of the public are provided two separate opportunities to give public comment. Please click the Public Comment Link below to submit your public comment. The meeting facilitator will alert you when it is your turn to speak
Agenda
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Order of Business
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Call the Meeting to Order - Jonathan Landsman
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Pledge of Allegiance - Jonathan Landsman
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Roll Call - Sheila Barrett
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Approval of Board Meeting Agenda - Jonathan Landsman
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Public Comment
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Board Member Service Recognition
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Hadas Bernard
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Stories that Inspire Hope
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PTSD / Moral Injury - Chaka McDonald
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Agenda
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Board Chair Executive Report - Jonathan Landsman
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Board Policies - John Paul Torres
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Conflict of Interest
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Code of Ethics
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Committee recommendation to accept all changes as represented
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April Financial Review - Anya Eliassen
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Board Approval Items
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LJ Rolls Contract - Patrick Franklin
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MCMI Contract – Patrick Franklin
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6 Month Annual Plan Review 2022 - Frances Carley
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Strategic Plan Outline - Frances Carley
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Consent Agenda - Board Approvals
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May 17, 2022 Board Meeting Minutes
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Acceptance of Meeting Minute Reports
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Recipient Rights Advisory Committee - May 5, 2022
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Committee of the Whole Minutes - May 2022
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Citizens Advisory Committee - May 18, 2022
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Other Business
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Home and Community Base Service (HCBS) Waiver Update - Marquitta Massey
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Board Reports
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Bylaw Committee - John Paul Torres
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Recipient Rights Advisory Committee – Christina Root
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Citizens Advisory Committee - Reena Naami-Dier
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CEO Evaluation Review Committee - Reena Naami- DIer
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Public Comment #2
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Director's Report - Dana Lasenby
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Board Member Comments
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Adjournment
Minutes
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Order of Business
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Call the Meeting to Order - Jonathan Landsman
Mr. Landsman brought the meeting to order at 6:05pm
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Pledge of Allegiance - Jonathan Landsman
Mr. Landsman led the group with the reciting of the Pledge of Allegiance
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Roll Call - Sheila Barrett
Roll call attendance was taken as indicated in the attendance record.
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Approval of Board Meeting Agenda - Jonathan Landsman
Decision: Mr. Young approved the June 21, 2022 Board agenda as presented, supported by Mr. Torres, motion carried with all members voting in favor.
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Public Comment
Romary Rangi - Ms. Rangi’s comment to the OCHN Board was regarding the lack of Direct Care staff for her son (and other persons) served in our system of care. Requesting “increased starting pay” for Direct Care Staff workers.
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Board Member Service Recognition
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Hadas Bernard
Mr. Landsman and Mrs. Lasenby provided Mrs. Bernard with a recognition award for her years of service as an OCHN Board member
- Haddas is a fierce and loyal advocate for people living with disabilities in Oakland County.
- As an OCHN Board member, she asked tough questions for all of the right reasons – to ensure the people we support were getting the very best services so they can lead their best lives.
- Her experience in commercial real estate was especially helpful during conversations about building renovations and use – again, always making people here first priority.
- Although we wish Haddas could have stayed with OCHN longer, we are grateful for the time she dedicated to the organization and community – and wish well in her future endeavors.
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Stories that Inspire Hope
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PTSD / Moral Injury - Chaka McDonald
Mr. McDonald provided the Board with a presentation on PTSD and Moral Injury.
PTSD
Post traumatic stress disorder (PTSD) is a psychiatric disorder that may occur in people who have experienced or witnessed a traumatic event.
These events can be, but are not limited to natural disaster, a serious accident, a terrorist act, war/combat, or rape or anyone who may have been threatened with death, sexual violence or serious injury.
Moral Injury
Separate diagnosis from PTSD and may require a different treatment modality
Can occur when someone does/witnesses something that contradicts their moral beliefs
Can be an act of omission, betrayal of leadership or others in power or peers
Moral injury is the distressing psychological, behavioral, social, and sometimes spiritual aftermath of exposure to such events
Exposure to traumatic events
A person can have a moral injury and PTSD and not meet the criteria for PTSD
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Agenda
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Board Chair Executive Report - Jonathan Landsman
This month, the Executive Committee met on Wednesday, June 1st at 5pm, in attendance were Secretary Mr. Fuhrman, Chairs of the Business Operations Committee – Ms. Naami-Dier and Ms. Newman, along with Sheila and Ms. Ollie, our CLO or Chief Legal Officer. Ms. Lasenby and others were at Mackinaw Island Conference.
- With the cancellation of the May 26th Study session and the June Committee of the Whole due to situations and/or conflicts, we focused on catching up on business as you’ll not from the extended agenda at tonight’s General Board Meeting and for the June 30th ‘s 5pm Study Session. We’re looking to all of the Board members to attend that Study Session.
- We also discussed the CEO Evaluation process and timing. 360 Survey results have gone out to the public, at this next week’s study session we’ll review those results and the CEO Self-Evaluation. The individual Board member’s evaluations are due on 7/12, and CEO Evaluation Committee plans to meet prior to the General Board meeting on 7/19. Its amazing to me how time flies with Dana having been our CEO for 2 years now and has done an amazing job, even with Covid. I’m sure the Board’s evaluations will reflect her, her team and the overall organization’s successes.
- CMHA
- The CMHA Summer Conference was in Traverse City Monday - Wed June 6th – June 8th. Many Staff and Board attended. In attendance from the Board was Ms. Malkia Newman, Ms. Sarah May, and Ms. Yvette Woodruff. As always, I found the Key Notes and many of the Breakout session quite enlightening, as did Yvette, Malkia and Sarah. Being at the conferences gives us a better opportunity to meet staff and other PIHP & CMHSP folks in an informal way, gaining insights and building relationships. I urge other board members to consider attending the fall Conference – later this year in October – also in Traverse City.
- The CMHA Metro meeting, hosted by DWIHN, was Virtual, and followed the Conference on Thursday, June 9th. While Alan Bolter wasn’t able to join, both Executive Directors and staff shared a number of specific and cross-organizational efforts. I’m glad
- Lastly, a final reminder to contribute to the CMH PAC. Both Malkia and I have I’ve talked about the value of contributing. Let’s be the only CMHSP/PIHP that donates with 100% Board & Staff participation.
- We Adjourned upon completion of our agenda.
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Board Policies - John Paul Torres
The board was provided with a copy of a redline update from April 28, 2022 for acceptance. Mr. Torres asked the members if they had any revisions to the current proposed Conflict of Interest or Code of Ethics policies.
Decision: Mr. Young made a motion to accept the changes of 5/12/2022 Board policies as presented, supported by Dr. Hans. Motion carries by roll call vote, with all members present voting in favor.
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Conflict of Interest
Suggested changes were made to the redline document as noted for Board review at the July COW meeting.
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Code of Ethics
Suggested changes were made to the redline document as noted for Board review at the July COW meeting.
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Committee recommendation to accept all changes as represented
Proposed redline review/acceptance to be completed at the July COW meeting and seeking full board approval at the July 2022 General Board meeting.
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April Financial Review - Anya Eliassen
Revenue does not include Budget amendment #2 and accruals for CCBHC and DCW funding is not reflected in the financial report. The revenue trend is roughly the same as the previous month and flat. .
Liabilities are down, as expected. Accruals are paid out, due to the state is roughly flat.
Net position has gone up
Eligibles: is roughly flat and continues to be significantly higher and should continue, due to emergency order.
Assets: Cash and investments are up, receivable has gone down, other assets slightly down since September, and capital assets continue to decrease over time.
Liabilities: Payables are down, due to the state being roughly the same, employee payables close to the same and long-term debt is flat.
Net Position: Total assets: is up, total liabilities have gone down, and Net position has gone up due to the reduction in liabilities.
Revenue Comparison: Medicaid is up. CCBHC and BBH is new line item compared to last year. The state general fund is down slightly. County funds are the same and all other is close to the same. Noting an HRA payment that needs to be removed from administrative.
Expenses: Grants roughly the same as well as all others. As expected, Administration is up due to an increase in wages and increased positions as reflected in previous notifications.
Net Income is slightly down from the prior month.
Noting - The direct care staff wage pilot program has been extended for the next 6 months.
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Board Approval Items
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LJ Rolls Contract - Patrick Franklin
Vendor: LJ Rolls
Contract Duration: Through 6.30.2024
Contract Type: HVAC maintenance contract increase and extension
Proposed Contract Amount: $ 143,000.00
Previous Contract Amount (If, Applicable): $ 75,000.00
Scope of Work for OCHN: Not to exceed contract amount for 2 additional years of HVAC services at 5505 Corporate. Adding $13,000.00 in FY22, plus extension for 2 additional at $ 25,000.00 and $ 30,000.00
Contract History (if Applicable): N/A
Presented by: Patrick Franklin
Decision: Mr. Cowan made motion to approve the LJ Rolls contract as presented, supported by Mr. Young, motion carries by roll call vote with all member present voting in favor.
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MCMI Contract – Patrick Franklin
Vendor: MCMI
Contract Duration: Through 6.30.2025
Contract Type: HVAC maintenance agreement Air Purification upgrade
Proposed Contract Amount: $ 187,185.00
Previous Contract Amount (If, Applicable): $ 115,175.00
Scope of Work for OCHN: Air Purification to be added to the HVAC system to sanitize the air at 5505 Corporate. This system is similar to surgical rooms, hospitals, Colleges and Universities. Requesting to add $72,010.00 to MCMI existing contract.
Contract History (if Applicable): N/A
Presented by: Patrick Franklin
Decision: Mr. Young made motion to approve the MCMI contract extention as presented, supported by Ms. Woodruff, motion carries by roll call vote with all member present voting in favor.
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6 Month Annual Plan Review 2022 - Frances Carley
Oakland Community Health Network (OCHN) is pleased to submit the mid-year report for fiscal year 2021-22 (FY22) to the Board of Directors. This mid-year report is a summary of the organization’s progress to date on the key strategic priorities and goals that were detailed in the FY22 Annual Plan. This report also supplements the quarterly updates that OCHN’s internal departments have provided to the Board since the start of the fiscal year on October 1, 2021. The report covers the time period from October 1, 2021 to March 31, 2022. Given the delay in data availability and the time needed to compile and review outcomes, this report will be presented to the Board of Directors in June 2022.
Malkia asking for additional information on the 260k grant recieved from SAMHSA
John Paul would like additional information on speciality courts and OCHN involvment.
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Strategic Plan Outline - Frances Carley
INTRODUCTION
- Need for a Strategic Plan
- How the Plan was Developed
- Scope of Plan
THE ENVIRONMENTAL SCAN
Organizational Overview
- Vision and Mission
- Scope of Activities and Services
- Management
- Governance
The External Environment
1. National Situation and Trends
- Impacts of Covid-19
- Health Homes and other care coordination models
- Value-based contracting
- Nationwide workforce shortages
2. Local Situation and Trends
- Results of OCHN Needs Assessment Survey
- Persons served
- Other community stakeholders
- Qualitative data
- Outcomes from OCHN population health analysis
- Energizing Connections for Healthier Oakland (ECHO) county data
- Oakland County census data
Summary of Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis
GOALS, PLANNED ACCOMPLISHMENTS, AND STRATEGIES
Strategic Focus Areas and Goals
1. Staffing and Retention
- Develop and maintain a qualified workforce
- Continue developing a diversity, equity, and inclusion (DEI) based hiring and retention strategy
2. Quality System of Care (Crisis/Access and Children & Families)
- Enhance children’s system of care to ensure timely access to coordinated care for all eligible children and adolescents in Oakland County
- Evaluate, expand, and improve crisis and non-crisis services to meet identified needs
3. Administration and Service Delivery
- Strengthen provider network and community partnerships to assure provision of Medicaid Covered Services
- Continue to expand value-based contracting for service delivery
- Evaluate and implement administrative efficiencies to increase ease of access to services
- Expand technological solutions to improve service delivery and administrative efficiency
4. Integrated Healthcare
- Increase Care Coordination across the OCHN system of care
- Ensure equitable utilization and services by diverse populations
- Improve SDOH for individuals receiving services through OCHN
5. Partnerships, Advocacy, and Community Outreach
- Improve OCHN’s identity and affiliation branding
- Strengthen community partnerships and outreach
MONITORING AND REVIEW
- Monitoring Progress
- Plans for Reviewing and Refining the Plan
ATTACHMENTS
- Environmental Scan Data
- Other Supporting Information
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Consent Agenda - Board Approvals
Decision: Mr. Cowan made a motion to approve the June 21, 2022 consent agenda as presented, supported by Mrs. Newman, motion carried by roll call vote with all members present voting in favor.
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May 17, 2022 Board Meeting Minutes
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Acceptance of Meeting Minute Reports
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Recipient Rights Advisory Committee - May 5, 2022
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Committee of the Whole Minutes - May 2022
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Citizens Advisory Committee - May 18, 2022
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Other Business
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Home and Community Base Service (HCBS) Waiver Update - Marquitta Massey
Mrs. Massey provided an update regarding the heightened scrutiny process and where the process currently stands as directed by MDHHS.
OCHN has 63 settings that are identified as in heightened scrutiny by MDHSS from 23 providers. MDHHS will be conducting a survey with a 30-day time frame for completion.
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Board Reports
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Bylaw Committee - John Paul Torres
Mr. Torres provided a timeline for next steps.
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Recipient Rights Advisory Committee – Christina Root
Ms. Root noted the meeting was held on June 2nd. The meeting covered mentoring and had a presentation by Elizabeth Martin. Mrs. Suder provided an update and went over the rights policy. Site visits report that 270 sites have been visited out of the 427.
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Citizens Advisory Committee - Reena Naami-Dier
Mrs. Naami-Dier was not able to attend the whole meeting and noted that Mrs. Lasenby attended and provided the CEO update.
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CEO Evaluation Review Committee - Reena Naami- DIer
Mrs. Naami-Dier provided a timeline update for the CEO evaluation process.
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Public Comment #2
Douglas Wolf -
Mr. Wolf’s comment to the OCHN Board was regarding the lack of Direct Care Staff for his son, who is served in our system of care. He is requesting for higher pay to CLS, Respite, and other therapy services. He also mentioned retaining Case Workers that are ‘experienced’ in providing services for persons dealing with trauma.
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Director's Report - Dana Lasenby
Knowledge is key to the delivery of quality, behavioral health services. It is for this reason that I attend educational activities that enhance my professional expertise in serving people.
I recently had the privilege to participate in the American Psychological Association (APA), Detroit Regional Chamber Mackinac Policy (MPC), and Community Mental Health Association of Michigan (CMHA) conferences.
The APA conference provided tremendous insight about mental health best practices. I was also honored to be present when OCHN’s Chief Medical Officer, Dr. Vasilis Pozios, was appointed to the prestigious role as speaker-elect for the APA.
Additionally, Dr. Pozios has been chosen to serve on the Oakland County Prosecutor’s Commission to Address Gun Violence in our community. His distinguished designations reflect the caliber of OCHN’s leadership and staff within our amazing organization.
The Mackinac Policy and CMHA conferences offered critical opportunities to advocate for the protection of Michigan’s publicly funded, behavioral health system.
While I am not a political person by nature, I appreciate the relevance in being informed about political issues in Lansing. The recent passing of Senate Bill 714 (SB 714) is one example of our need to be alert regarding legislative decisions.
Even though the intent of SB 714 to provide needed mental health funding is greatly appreciated; its connection to Senate Bills 597 and 598 (SB 597 and SB 598) cannot be ignored. The one-time funding proposed in SB 714 is only made available if the proposed privatization of Michigan’s public mental health system is approved in SB 597 and SB 598.
As we continue to address tough advocacy challenges, I want to thank you for your willingness to speak up in opposition to SB 597 and SB 598. Legislators are listening because your voices matter.
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Board Member Comments
Mr. Landsman and shared appreciation for meeting presenters and aknowledge everyone for comingto the meeting.
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Adjournment
The meeting was adjourned at :855pm
Attendance
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Sheila Barrett
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Justin Burchett
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Christine Burk
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Frances Carley
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Dennis Cowan
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Anya Eliassen
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Kimberly Flowers
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Adam Fuhrman
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Bijaya Hans
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Bernard Hooper
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Frances Kolody
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Jonathan Landsman
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Dana Lasenby
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Victoria Marble
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Sarah May
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Vasiliki Michalakis
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Peter Mouhot
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Reena Naami-Dier
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Malkia Newman
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Callana Ollie
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Vasilis Pozios
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Christina Root
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Steffan Taub
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John Paul Torres
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Suzanne Weinert
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Yvette Woodruff
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John Young
