Ojai Unified School District
Ojai Unified School District Board of Education - Regular Meeting: Wednesday, August 9th, 2023
414 E. Ojai Ave, Ojai, CA 93023- Boardroom
Wednesday, August 9 2023
5:30pm - 10:30pm PDT
Here are a few things you need to know:
- The Board may elect to limit public comments on any item to 30 minutes.
- Comments are greatly appreciated, however, please note that the Board cannot enter into a formal discussion, nor can a decision be made on any item that is not already on the agenda. Items the Board wishes to consider for future discussion can be placed on an upcoming agenda.
- Routine items are part of the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board can pull an item from the Consent Calendar and move the item to the agenda for discussion.
- Individuals who require special accommodation to participate in a board meeting, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s office 48 hours before the meeting to enable the district to make reasonable arrangements to ensure accommodation and accessibility to this meeting.
- To ensure that non-English speakers receive the same opportunity to directly address the Board, translation of written or oral comments will be available.
- All documents provided within 72 hours before the meeting to the members of the board concerning open session items addressed in this meeting may be viewed by the public at the Superintendent's office at the Ojai Unified School District, 414 East Ojai Avenue or on our website at ojaiusd.org.
- You can subscribe to our agenda mailing list by contacting Amanda Belcher at: abelcher@ojaiusd.org
- The open session of this meeting will be recorded and available at ojaiusd.org
Members of the public may view the meeting in English and Spanish (in closed captioning) on the Ojai Unified Youtube channel or Facebook page.
Members of the public may present public comments in two ways:
1. Before 3 p.m. the day of the meeting, public comments can be made in writing by clicking this link: Make a Public Comment. Written comments will be sent to Board Members by 3 p.m. and will be posted on our website.
2. Public comments may be made in person during the meeting at the Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA. Individual speakers may speak for a maximum of three minutes on any two topics and one minute on any additional items. Requests from the public to speak on a specific agenda item must be submitted before the end of public comments on that item.
Board Members:
- Atticus Reyes, President, Trustee Area 3
- Phil Moncharsh, Vice President, Trustee Area 1
- Dr. Jim Halverson, Clerk, Trustee Area 5
- Blair Braney, Trustee Area 2
- Kathy Smith, Trustee Area 4
Administrators:
- Dr. Sherrill Knox - Interim Superintendent
- Betsy George, Assistant Superintendent/CBO
- Angie Genasci, Director of Human Resources
- David Rogers, Director of Operations
- Robin Monson, Director of Special Education
- Ryan Worsham, Executive Fiscal Director
Minutes Secretary:
Amanda Belcher
Agenda
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Call Meeting to Order in Open Session 5:30 p.m.5:30 pm PDT
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Adjourn to Closed Session
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Conference with Labor Negotiator (Government Code 54957.6)
Board designated representative: Board President Atticus Reyes
Unrepresented Employee: Superintendent
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Reconvene Meeting in Open Session at 5:45 p.m.
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Flag Salute
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Report out on closed session action taken, if any
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Emergency Additions or Modifications to Agenda
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Approval of Agenda
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Approval of Minutes
Action
Approval of Minutes of the July 13, 2023, Regular Board Metting.
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Correspondence Regarding Important District Matters
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Monthly Communications
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Public comments
Any individual attending the meeting in person who wishes to address the Board may do so at this time by completing a Speaker Card.
Public comments related to a specific item on the agenda will be held until that item is discussed.
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Employee Union Presidents' Comments
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California School Employee Association (CSEA) President Chuck Crawford
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Ojai Federation of Teachers (OFT) President Richard Byrd
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Board Member's Report
Information
Board Members have the opportunity to present information regarding items of current interest.
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Superintendent's Report
Information
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Adoption of Consent Calendar
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Human Resources Certificated and Classified Changes
Consent
Changes to certificated and classified positions for June 1, 2023-July 31, 2023.
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Measure J and K Financial Report
Consent
A summary of Measure J and K expenditures June 23, 2023 through July 24, 2023.
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Purchase Orders #24-00001 through #24-00064
Consent
A summary of purchase orders from June 23, 2023 through July 24, 2023.
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Blanket Purchase Orders B24-00001 through B24-00008
Consent
A summary of Blanket Purchase Orders from June 23, 2023, through July 24, 2023.
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Warrant Register #5020044071 through #5020044223 and #VCH200000019 through #VCH200000045
Consent
A summary of checks paid from June 23, 2023 through July 24, 2023.
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Deposit Detail Report #RP23-0005587 through #RP24-0000592
Consent
Deposit Detail Report from June 23, 2023 through July 24, 2023.
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U.S. Bank Cal-Card Purchases
Consent
A summary of Cal-Card purchases for May 23, 2023 through June 22, 2023.
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Bank of the Sierra Certification of Authorized Agents Resolution #23-24-01
Consent
Due to personnel designation changes, the Board of Education must approve those persons who are to serve as authorized agents at Bank of the Sierra
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Approval of Representative and Alternate Representative for Ventura County Schools Self -Funding Authority (VCSSFA)
Consent
Ventura County Schools Self-Funding Authority (VCSSFA) needs a representative and an alternate representative for the Ojai Unified School District.
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Presentation
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Summary of Preliminary Input Regarding Vacant District Facilities by the Community
Information/Discussion
Through a survey and in-person input meetings, District staff gathered input from the community on preliminary ideas for vacant facilities uses. Dr. Sherrill Knox will present information from the survey and meetings.
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Ojai Valley Fire Safe Council Introduction to Community Resilience Centers Project
Information
Chris Danch of the Ojai Valley Fire Safe Council will present information to the Board of Trustees regarding the Community Resilience Centers Project.
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Information from Historic Preservation Commission
Information
Historic Preservation Commission Chair, Brian Aikens, and Commissioner, Craig Walker will present information regarding the Matilija campus.
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Human Resources
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Approval of Job Duties of Childcare Assistant
Action
Staff recommends the Board approve the Childcare Assistant job description.
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Approval of Bond Management Restructuring
Action
With the bond funds coming to an end, projects wrapping up over the next three years, and the resignation of a Bond Manager, District staff does not feel that a new manager needs to be hired. Instead, they are recommending the restructuring of the Bond Team.
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Approval of the Job Duties of Construction Project Coordinator/Supervisor
Action
Approval of the Job Duties for the New Construction Project Coordinator/Supervisor position.
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Approval of Revised School Nurse Job Description
Action
The Human Resource department needs a revision of the School Nurse job description in order for the job description to demonstrate that the School Nurse oversees four schools instead of eight and supervises both the Healthcare Technician and Healthcare Assistant.
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Public Hearing and Approval of Board Appointed Personnel Commissioner
Public Hearing/Action
On June 28, the board announced Ms.Dawn Blauer as their intended appointee to represent Ojai Unified School District to the Ojai Unified Personnel Commission. A public hearing now needs to be held and approval confirmed.
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Approval of Leadership Restructuring Recommendation
Action
District staff recommends the reduction of the Assistant Superintendent of Educational Services and the addition of a 50% Summit School Principal and 50% Expanded Learning Opportunities Program (ELOP) Administrator.
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Approval of Expanded Learning Opportunities Program (ELOP) Administrator Job Description
Action
District staff is recommending that a 50% ELOP administrative position be added and funded out of the ELOP grant. In order to do so, a job description for this position is being proposed for approval
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Governing Board/Superintendent
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Update Board Policy
Update Board Interdistrict Policy
Discussion/Action
First Reading
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Withdrawal from District of Choice Resolution #23-24-02
Action
Under EC Section 48301(g), if a district chooses to no longer participate in the DOC program, it shall inform both the CDE and their COE of this decision. Districts shall notify the CDE of their decision to no longer participate in the DOC program by completing the DOC Registration/Withdrawal survey between September 15 to October 15. In addition, the district's governing board must adopt a resolution to no longer accept the transfer of pupils as a District of Choice. Until such a resolution is adopted, the district remains a District of Choice and is subject to all requirements.
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Oral Report Summarizing Recommendation for Action on Compensation for Superintendent
Information
This matter is held in open session at a regular meeting of this Board in accordance with the Brown Act. Government Code section 54953, subdivision (c)(3), states that prior to taking final action on executive compensation, the Board must orally summarize the recommendation for final action on the salary, compensation, and/or fringe benefits that will be considered. The Board President will provide a summary of the compensation provisions in the Superintendent’s Contract. Copies of the Superintendent’s Contract will be provided prior to any Board discussion and vote. After public comment, this Board will consider and take action on the item.
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Consideration and Agreement to the Effective Terms of Employment Contract for Superintendent
Action
Staff recommends the Board Approve the Superintendent's Contract.
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Consideration and Approval of Contract Renewal with AALRR
Discussion/Action
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Business, Operations, and Facilities
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45-Day Budget Revise
Action
There are several opportunities throughout each fiscal year to formally provide updated budget information to Ventura County Office of Education (VCOE) and the public. The first such opportunity is known as the 45-day revision, it allows districts to revise their revenues and expenditures based on the enacted state budget and other district or local factors.
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Measure J and K Projects Monthly Report
Information
A summary of Measure J and K Bond Projects is provided for the Board’s
information. -
Professional Services Agreement for Modernization Funding Application Assistance from SchoolWorks
Action
Bond Manager, Alan White will present information regarding the proposed service agreement providing assistance to the district in making applications for state modernization matching funds. There is approximately $ 5.4 million of potential matching funds where the district would match 3.6 million dollars from the measure K bond.
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Ratification of Change Order #4 - Solar Project at Matilija
Action
Bond Manager, Alan White will present information regarding the Change order request for Steel lining of post installations due to unforeseen conditions and ground water infiltration at the construction site.
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AB 841 Grant, Consideration of Phase 2 Grant Distribution
Discussion/Action
Bond Manager, Alan White and Marc Starkey from Schneider Electric will present a Powerpoint presentation related to options OUSD has for compliance with new laws requiring CO2 sensor and Fresh air (HVAC) testing. The Board is asked to discuss and consider grant distribution for Phase 2.
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Resolution #23-24-03 Regarding TRAN
Action
Resolution #23-24-03 of the Board of Education of the Ojai Unified School District Authorizing the Issuance and Sale of Ojai Unified School District 2023-2024 Tax and Revenue Anticipation Notes in the Aggregate Principal Amount of Not to Exceed $5,000,000, Requesting the Board of Supervisors of the County of Ventura to Provide for the Issuance and Sale of Said Notes, Authorizing the Execution and Delivery of a Note Purchase Contract and a Continuing Disclosure Certificate and Approving Other Matters Relating Thereto.
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Resolution #23-24-04: Certification of Signatures, Fiscal Year 2023-24
Action
A statement of authorized agent(s) along with a verified signature must be filed at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agent(s) authorized to sign order, checks, contracts, documents, etc.
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Meiners Oaks/Ventura County Library Change Orders #4, #5 and #6
Action
Bond Manager, Alan White will present information regarding the change order requests for changes and unforeseen conditions at the construction site.
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Topa Topa Elementary School Ground Enhancement
Action
Bond Manager, Alan White will present information regarding the proposal from Quality
Paving to provide excavation of subgrade and concrete surfacing of the area behind
Classrooms Building B (Classrooms 12-15). -
Ratification of Raised Bleacher Rental for Nordhoff High School Stadium for the Duration of Football Season
Action
Staff is requesting the board ratify the expense for bleacher rentals for the Nordhoff High School Stadium.
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Consideration and Approval of a Signing and Retention Bonus for Bus Drivers for the 2023-2024 School Year
Action
Staff recommends the Board consider and approve a signing and retention bonus of $5000 for active District employed bus drivers.
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Approval for Authorization to Contract with Service Providers for Speech Therapists
Action
Staff is requesting the Board to approve the authorization of up to $500,000 to be used to hire 3 Speech and Language Pathologists through various contracting agencies.
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Future Agenda Items and Parking Lot Report
Information/Discussion
The Board may discuss and potentially agendize items for future meetings.
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Adjourn Meeting
3 A_SK 7-13-23 Minutes (2).docx.pdf
Attendance
Members
| Name | Attendance |
|---|---|
Blair Braney |
|
Dr. Jim Halverson |
|
Phil Moncharsh |
|
Atticus Reyes |
|
Kathy Smith |
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