Ojai Unified School District

Oct
12

Ojai Unified School District Board of Education - Regular Meeting: Wednesday, October 11, 2023

Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA

Wednesday, October 11 2023

5:30pm - 10:00pm PDT

Here are a few things you need to know:

  • The Board may elect to limit public comments on any item to 30 minutes. 
  • Comments are greatly appreciated, however, please note that the Board cannot enter into a formal discussion, nor can a decision be made on any item that is not already on the agenda. Items the Board wishes to consider for future discussion can be placed on an upcoming agenda.
  • Routine items are part of the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board can pull an item from the Consent Calendar and move the item to the agenda for discussion.
  • Individuals who require special accommodation to participate in a board meeting, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s office 48 hours before the meeting to enable the district to make reasonable arrangements to ensure accommodation and accessibility to this meeting.
  • To ensure that non-English speakers receive the same opportunity to directly address the Board, translation of written or oral comments will be available. 
  • All documents provided within 72 hours before the meeting to the members of the board concerning open session items addressed in this meeting may be viewed by the public at the Superintendent's office at the Ojai Unified School District, 414 East Ojai Avenue or on our website at ojaiusd.org. 
  • You can subscribe to our agenda mailing list by contacting Amanda Belcher at: abelcher@ojaiusd.org
  • The open session of this meeting will be recorded and available at ojaiusd.org

Members of the public may view the meeting in English and Spanish (in closed captioning) on the Ojai Unified Youtube channel or Facebook page.

Members of the public may present public comments in two ways:

1. Before 3 p.m. the day of the meeting, public comments can be made in writing by clicking this link: Make a Public Comment. Written comments will be sent to Board Members by 3 p.m. and will be posted on our website.

2. Public comments may be made in person during the meeting at the Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA. Individual speakers may speak for a maximum of three minutes on any two topics and one minute on any additional items. Requests from the public to speak on a specific agenda item must be submitted before the end of public comments on that item. 

Board Members:

  • Atticus Reyes, President, Trustee Area 3
  • Phil Moncharsh, Vice President, Trustee Area 1
  • Dr. Jim Halverson, Clerk, Trustee Area 5
  • Blair Braney, Trustee Area 2
  • Kathy Smith, Trustee Area 4

Administrators:

  • Dr. Sherrill Knox - Interim Superintendent
  • Betsy George, Assistant Superintendent/CBO
  • Angie Genasci, Director of Human Resources
  • David Rogers, Director of Operations
  • Robin Monson, Director of Special Education
  • Ryan Worsham, Executive Fiscal Director

Minutes Secretary:
Amanda Belcher

Agenda

  1. Call Meeting to Order in Open Session 5:30 p.m.
    5:30 pm PDT
    1. Adjourn to Closed Session

      Conference with Legal Counsel - Anticipated Litigation Pursuant to Government Code 54956.9

  2. Reconvene Meeting in Open Session at 6:00 p.m.
    1. Flag Salute
    2. Report out on closed session action taken, if any
    3. Emergency Additions or Modifications to Agenda
    4. Approval of Agenda
  3. Approval of Minutes

    Action

    Approval of Minutes of the September 13, 2023, Regular Board Meeting.

    3.0_SK 9_13_23 Board Min..docx.pdf
  4. Correspondence Regarding Important District Matters
    1. Letter from Ventura County Office of Education Regarding Approval of 2023-2024 Adopted Budget and Local Control Accountability Plan (LCAP)

      Information

      4.1_SK 620 Ojai 2023-24 Adopted Budget Letter.pdf
  5. Monthly Communications
    1. Public comments

      Any individual attending the meeting in person who wishes to address the Board may do so at this time by completing a Speaker Card.

      Public comments related to a specific item on the agenda will be held until that item is discussed.

    2. Employee Union Presidents' Comments
      1. California School Employee Association (CSEA) President Chuck Crawford
      2. Ojai Federation of Teachers (OFT) President Richard Byrd
    3. Board Member's Report

      Information

      Board Members have the opportunity to present information regarding items of current interest.

    4. Superintendent's Report

      Information

  6. Adoption of Consent Calendar
    1. Human Resources Certificated and Classified Changes

      Consent

      Changes to certificated and classified positions for 

      6.1 CS&A_SK Human Resources Certification and Classified Changes- September.docx.pdf
    2. Measure J and K Financial Report

      Consent

      A summary of Measure J and K expenditures from August 26, 2023, through September 25, 2023.

      6.2 CS_ SK Measure J and K Financial Reports.pdf
    3. Purchase Orders #P24-00104 through #P24-00199

      Consent

      A summary of purchase orders from August 26, 2023, through September 25, 2023.

      6.3 CS_SK Purchase Orders (2).pdf
    4. Blanket Purchase Orders # B24-00057 through #B24-00112

      Consent

      A summary of Blanket Purchase Orders from August 26, 2023, through September 25, 2023.

      6.4 CS_SK Blanket Purchase Orders (2).pdf
    5. Warrant Register #5020044383 through #5020044542 and VCH200000058 through VCH200000072

      Consent

      A summary of checks paid from August 26, 2023, through September 25, 2023.

      6.5 CS_SK Warrant Register (2).pdf
    6. Deposit Detail Report RP24-0000703 through RP24-0002833

      Consent 

      Deposit Detail Report for August 26, 2023, through September 25, 2023.

      6.6 CS_SK Deposit Detail Report (2).pdf
    7. U.S. Bank Cal-Card Purchases

      Consent

      U.S. Bank Cal-Card purchases for July 2023 through August 2023.

      6.7 CS_SK Cal-Card Purchases.pdf
    8. Williams Uniform Complaint Reports for 4th Quarter 2022-23 and for 1st Quarter 2023-24

      Consent

      Fourth Quarterly Report on Williams Uniform Complaints 2022/23 and also the First Quarterly Report on Williams Uniform Complaints 2023/24.

      6.8 CS_SK Williams Uniform Complaint.pdf
    9. Monthly Financial Report

      Consent

      The attached Fiscal Report shows the District's annual budget (45-Day Revise) for revenues and expenditures compared to actual revenues and expenditures plus encumbrances through September 30, 2023.  

      6.9 CS_SK 2023-24 Financial Report as of September 30, 2023.pdf
    10. The Approval of Field Trips for the Nordhoffs Future Farmers of America Class

      Consent

      The Nordhoff Future Farmers of America (FFA) group would like to go on two conference field trips in  2024. 

      6.10 CS_SK Nordhoff FFA Field Trips (1).pdf
  7. Presentation
    1. Rotary Club of Ojai and Nordhoff CPR/AED Project

      Presentation

      7.1 CS_SK Rotary Club of Ojai and Nordhoff CPR_AED Project.pdf
    2. District Office Move to Matilija Analysis - Proposed Site Plan Upgrades and Timeline

      Presentation

      Staff recommends the Board discuss and consider the proposed upgrades that would be necessary should the Board vote to move the District Office programs and departments to the Matilija site.

      7.2 CS_SK District office move.pdf
  8. Curriculum and Instruction
    1. Resolution #23-24-09 : Sufficiency of Textbooks and Instructional Materials

      Public Hearing and Action

      8.1 CS_SK Sufficiency of Textbook and Resolution #23-24-09_TM.pdf
    2. Prop 28 Arts and Music in Schools - School Site Plans

      Action

      Arts and Music in Schools provides additional funding for arts and music education in all K-12 public schools by annually allocating from the state General Fund an amount equaling 1% of required state and local funding for public schools. 

      8.2 CS_SK Meeting Date_ October 11, 2023.pdf
  9. Human Resources
    1. Board Authorization for the 2023-24 School Year

      Action

      Board authorization for the following teaching assignments for the 2023-2024 school year is requested per Education Code 442587(b).

      9.1 CS&A_SK Local Board Authorization- October.pdf
  10. Governing Board/Superintendent
    1. Update Board Policies and Bylaw

      Discussion/Action

      First Reading 

      • Bylaw 9124: Attorney
      • Policy 6162.5: Student Assessment
      • Policy 6154: Homework/Makeup Work
      • Policy 5131.9: Academic Honesty
      • Policy 4351: Employee Compensation
      • Policy 4251: Employee Compensation
      • Policy 4151: Employee Compensation
      • Policy 3551: Food Service Operations/Cafeteria Fund
      • Policy 3460: Financial Reports And Accountability
      • Policy 3312: Contracts
      • Policy 1330: Use Of School Facilities
      • Policy 1160: Political Processes
      • Policy 0420.41: Charter School Oversight
      10.1 CS_SK Board Policy.pdf
    2. Update on Policy and Application 1330: Use Of School Facilities

      First Reading/Action

      10.2 CS_SK Board Policy (1).pdf
    3. Board's Appointee to the Ojai Unified Personnel Commission

      Action

      The Board will take action to hold a Public Hearing at the November 8, 2023, Board Meeting to Appoint Dawn Blauer to continue representing the Board to the Personnel Commission.

      10.3 CS_SK.pdf
    4. Consideration and Approval of 2023-2024 Board Goals

      Discussion/Action

      Annually, the Board is asked to review and prioritize goals for the District. Staff recommends the Board review the proposed goals and approve them.

      10.4 CS_SK.pdf
  11. Business, Operations, and Facilities
    1. Measure J and K Projects Monthly Report

      Information

      Bond Project Manager, Alan White, will provide a summary of Measure J and K Projects.

      11.1 CS_SK Measure J and K Monthly Project Update.pdf
    2. Meiners Oaks Library Change Order # 8

      Action

      The attached change order relates to additional labor and materials necessary to relocate the HVAC unit as a part of the Library construction.  Spacing tolerances in the attic location of this unit did not allow for proper ducting airflow.

      11.2 A_SK MO COR#8 (1).pdf
    3. Resolution #23-24-10 Regarding Grant Applications by SchoolWorks

      Action

      The attached resolution authorizing SchoolWorks to represent Ojai Unified School District in making applications for state grants related to Solar installations and other qualified projects.

      11.3 CS_SK Board Action SchoolWorks Resolution.pdf
    4. Citizens Oversight Committee Appointments

      Action

      Advertising was done locally to invite citizens of Ojai to apply for membership on the Citizens Oversight Committee (COC) for the voter approved bond measures J and K in accordance with the laws related to the bond accountability.

      11.4 CS&A_SK Board Action COC Appointments.docx.pdf
    5. District Office Pavement Project Approval

      Action

      The area surrounding the maintenance, warehouse and transportation department are in disrepair causing both a safety and environmental hazard. Staff recommends the Board approve a paving project for that area.

      11.5 CS_SK Board Action DO Paving.pdf
    6. Approval of Final Unaudited Actuals 2022-23

      Action

      Pursuant to Education Code Section 42100 the Unaudited Actual Reports are to be approved by the Board on or before September 15th.  Staff brought the reports to the Board at the September 13, 2023 board meeting and the board approved the reports.  The 2022/23 Unaudited Actuals presented at the September 13, 2023 meeting were a watermarked draft.   There were subsequent transactions that created minor changes in the Unaudited Actuals.  Therefore, It is requested for the Board to approve the attached Final Unaudited Actuals Financial Report.  

      11.6 CS_SK Final 2022-23 Unaudited Actual Report.pdf
    7. Resolution #23-24-11: Workforce Housing

      Action

      This resolution, if passed, would direct the Superintendent to commence steps, which may include conducting a feasibility study, to explore the various options available to the District for development of workforce housing.

      11.7 CS_SK work force housing.pdf
    8. E-Waste

      Action

      The Board of Education is requested to grant approval to sell the following listed property deemed no longer useful to the District. Anything that has a value will be offered at a public sale according to Board Policy #3270(b) and Education Code Guidelines. 

      11.8 CS_A_SK E-Waste Item.docx.pdf
  12. Future Agenda Items and Parking Lot Report

    Information/Discussion

    The Board may discuss and potentially agendize items for future meetings.

    12 CS_SK Future Agenda Items and Parking Lot Report.docx.pdf
  13. Adjourn Meeting

Attendance

Members

Name Attendance

Blair Braney

Dr. Jim Halverson

Phil Moncharsh

Atticus Reyes

Kathy Smith

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