Ojai Unified School District

Jan
18

Ojai Unified School District Board of Education - Regular Meeting: Wednesday, January 17, 2024

Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA

Wednesday, January 17 2024

5:30pm - 10:00pm PST

Here are a few things you need to know:

  • The Board may elect to limit public comments on any item to 30 minutes. 
  • Comments are greatly appreciated, however, please note that the Board cannot enter into a formal discussion, nor can a decision be made on any item that is not already on the agenda. Items the Board wishes to consider for future discussion can be placed on an upcoming agenda.
  • Routine items are part of the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board can pull an item from the Consent Calendar and move the item to the agenda for discussion.
  • Individuals who require special accommodation to participate in a board meeting, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s office 48 hours before the meeting to enable the district to make reasonable arrangements to ensure accommodation and accessibility to this meeting.
  • To ensure that non-English speakers receive the same opportunity to directly address the Board, translation of written or oral comments will be available. 
  • All documents provided within 72 hours before the meeting to the members of the board concerning open session items addressed in this meeting may be viewed by the public at the Superintendent's office at the Ojai Unified School District, 414 East Ojai Avenue or on our website at ojaiusd.org. 
  • You can subscribe to our agenda mailing list by contacting Amanda Belcher at: abelcher@ojaiusd.org
  • The open session of this meeting will be recorded and available at ojaiusd.org

Members of the public may view the meeting in English and Spanish (in closed captioning) on the Ojai Unified Youtube channel or Facebook page.

Members of the public may present public comments in two ways:

1. Before 3 p.m. the day of the meeting, public comments can be made in writing by clicking this link: Make a Public Comment. Written comments will be sent to Board Members by 3 p.m. and will be posted on our website.

2. Public comments may be made in person during the meeting at the Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA. Individual speakers may speak for a maximum of three minutes on any two topics and one minute on any additional items. Requests from the public to speak on a specific agenda item must be submitted before the end of public comments on that item. 

Board Members:

  • Atticus Reyes, President, Trustee Area 3
  • Phil Moncharsh, Vice President, Trustee Area 1
  • Dr. Jim Halverson, Clerk, Trustee Area 5
  • Blair Braney, Trustee Area 2
  • Kathy Smith, Trustee Area 4

Administrators:

  • Dr. Sherrill Knox - Superintendent
  • Angie Genasci, Director of Human Resources
  • David Rogers, Director of Operations
  • Robin Monson, Director of Special Education
  • Ryan Worsham, Executive Fiscal Director

Minutes Secretary:
Amanda Belcher

Agenda

  1. Call Meeting to Order in Open Session 5:30 p.m.
    5:30 pm PST
    1. Land Acknowledgement
    2. Flag Salute
  2. Approval of Agenda - Action
    1. Emergency Additions or Modifications to Agenda

      Action

    2. Approval of Agenda

      Action

  3. Approval of Minutes

    Action

    Approval of Minutes of the December 13, 2023, Regular Board Meeting.

    3 (3).pdf
  4. Correspondence Regarding Important District Matters
    1. 2023-24 First Interim Report Letter from Ventura County Office of Education (VCOE)

      Information

      Ventura County Office of Education has completed the review of Ojai Unified School District’s 2023-24 First Interim Report. Attached is a copy of the letter from Dr. Morales. 

      4.1 (1).pdf
  5. Monthly Communications
    1. Public comments

      Any individual attending the meeting in person who wishes to address the Board may do so at this time by completing a Speaker Card.

      Public comments related to a specific item on the agenda will be held until that item is discussed.

    2. Employee Union Presidents' Comments
      1. California School Employee Association (CSEA) President Chuck Crawford
      2. Ojai Federation of Teachers (OFT) President Richard Byrd
    3. Board Member's Report

      Information

      Board Members have the opportunity to present information regarding items of current interest.

    4. Superintendent's Report

      Information

  6. Adoption of Consent Calendar
    1. Human Resources Certificated and Classified Changes

      Consent

      Changes to certificated and classified positions for 

      6.1 (2).docx
    2. Measure J and K Financial Report

      Consent

      A summary of Measure J and K expenditures J

      6.2.pdf
    3. Purchase Orders P24-00361 through P24-00437

      Consent

      A summary of purchase orders

      6.3.pdf
    4. Blanket Purchase Orders #B24-00180 through #B24-00195

      Consent

      A summary of Blanket Purchase Orders.

      6.4.pdf
    5. Warrant Register #5020044985 through #5020045278 and #VCH200000118 through #VCH200000144

      Consent

      A summary of checks paid.  

      6.5.pdf
    6. Deposit Detail Report #RP24-0006442 through #RP24-0007695

      Consent 

      A summary of deposits.

      6.6.pdf
    7. U.S. Bank Cal-Card Purchases

      Consent

      A summary of Cal-Card purchases.

      6.7.pdf
    8. Donations Report 

      Consent

      A summary of donations. 

      6.8.pdf
    9. Williams Uniform Complaint Reports for 2nd Quarter 2023-2024

      Consent

      Second Quarterly Report on Williams Uniform Complaints 2023/24.

      6.9.pdf
    10. Memorandum of Understanding for Assistance with English Language Proficiency Assessments for California (ELPAC) Test Examination between Ojai Unified School District and Valley Oak Charter

      Consent

      This Memorandum of Understanding (MOU) sets the terms and understanding
      between Ojai Unified School District and Valley Oak Charter to administer the ELPAC
      assessment to English Learners who enroll in Valley Oak Charter.

      6.10.pdf
    11. Reliable Translations - OUSD Services Agreement 2023-2024

      Consent

      The Service Agreement between Reliable Translations and Ojai Unified School District is
      required to meet the district’s obligation to translate Individual Education Plans (IEPs) for
      students with families who speak a language other than English.

      6.11.pdf
    12. Inter-District Services Agreement between Ojai Unified School District and Ventura County Office of Education (VCOE) for Paraeducator Performing Special Circumstance Education Support

      Consent

      The Inter-District Services Agreement between Ojai Unified School District and Ventura County
      Office of Education (VCOE) for Paraeducator Performing Special Circumstance Education
      Support is required in order to provide services for an Ojai Unified School District student per
      the requirements in the student’s Individual Education Plan (IEP).

      6.12.pdf
    13. Approval of State and Federally Funded Adult Education Course Offerings

      Consent

      6.13.pdf
    14. Pioneer Healthcare Services - Service Agreement 1/8/2024 through 6/12/2024

      Consent

      Service Agreement between Ojai Unified School District and Pioneer Healthcare Services. 

       

      6.14.pdf
    15. Nordhoff High Schools Leadership through International Volunteer Expeditions (L.I.V.E. Club) Field Trip to Luang Prabang , Laos.

      Consent

      In June of 2024, Nordhoff Leadership through International Volunteer Expeditions (L.I.V.E.), a student-run international service organization based at Nordhoff High School, in Ojai, California, aims to send eleven Nordhoff students to Laos, where they will take part in ongoing community construction and renovation projects in Luang Prabang.

      6.15.pdf
    16. Field Trip - Nordhoff Wrestling Invitational Tournament in Morro Bay

      Consent

      The Nordhoff Wrestling team would like to attend the Morro Bay Invitational Tournament at Morro Bay High School. It is a two-day tournament from January 19, 2024, to January 20, 2024.

      6.16.pdf
    17. School Accountability Report Cards (SARC)

      Consent

      The purpose of the School Accountability Report Card (SARC) is to provide parents and the community with important information about each school.

      6.17.pdf
    18. Monthly Financial Report December 2023

      Consent

      The attached Fiscal Report shows the District's annual budget (1st Interim) for revenues and expenditures compared to actual revenues and expenditures plus encumbrances through December 31, 2023.   

      6.18.pdf
  7. Presentation
    1. Ojai Unified School District Annual Auditor's Financial Report for the 2022-23 School Year

      Information

      Eide Bailly partner and Certified Public Accountant, Bobby Patel, will present information regarding the following reports:

      Annual Financial Report OUSD June 30, 2023 

      Annual Financial and Performance Audits Building Fund (Measure J) June 30, 2023

      Annual Financial and Performance Audits Building Fund (Measure K) June 30, 2023

      7.1 (1).pdf
    2. Ojai Unified School District 2022-23 California Assessment of Student Performance and Progress (CAASPP) and Dashboard Results Presentation

      Presentation

      Superintendent Knox will present the results from the Smarter Balanced Assessment Consortium (SBAC) for grades 3-8 and 11 as well as the California Schools Dashboard Results for 2022-23 School Year.

      7.2 (1).pdf
  8. Human Resources

    Information

    1. Approval of Provisional Internship Permit Credential for Foundational Level Mathematics at Nordhoff JR/SR High School

      Action

      Staff recommends approval of the Provisional Intern Permit for Kevin Lynn.

      8.1.pdf
    2. Disclosure of the Initial Proposals of The California Employees Association and its Ojai Valley Chapter #333 to Ojai Unified School District for Initial Contract Negotiations

      Information

      8.2.pdf
    3. Disclosure of the Initial Proposals of the Ojai Federation of Teachers to the Ojai Unified School District for Initial Contract Negotiations

      Information

      8.3.pdf
    4. Consideration of Initial Proposals of the District to California Employees Association and Its Ojai Valley Chapter #333 for Initial Contract Negotiations

      Information

      8.4.pdf
    5. Consideration of Initial Proposals of the District to Ojai Federation of Teachers for Initial Contract Negotiations

      Information

      8.5.pdf
  9. Governing Board/Superintendent
    1. Update Board Policies and a Board Bylaw

      First Reading/Action

      • Policy 0460: Local Control And Accountability Plan

      • Policy 0500: Accountability

      • Policy 0520: Intervention In Underperforming Schools

      • Policy 1431: Waivers

      • Policy 3400: Management Of District Assets/Accounts

      • Policy 5116.2: Involuntary Student Transfers

      • Policy 5131.2: Bullying

      • Policy 5148.3: Preschool/Early Childhood Education

      • Policy 6142.8: Comprehensive Health Education

      • Policy 6146.1: High School Graduation Requirements

      • Policy 6146.4: Differential Graduation And Competency Standards For Students With Disabilities

      • Policy 6170.1: Transitional Kindergarten

      • Bylaw 9321: Closed Session

       

      9.1.pdf
    2. Status Update of District Office Programs and Departments Move to Matilija

      Information

      9.2.pdf
  10. Business, Operations, and Facilities
    1. Measure J and K Projects Monthly Report

      Information

      10.1 (1).pdf
    2. Approval of Contract with Finish Line Paving, Inc. - Mira Monte Drop Off Zone

      Action

      Staff is asking for approval of the contract with Finish Line Paving, Inc to provide additional parking spaces by formalizing a gravel area at the bus loop, replacing 3 planter zones with parking spaces, adding a pedestrian walkway off the street sidewalk (asphalt over base) and slurry / restripe of the main parking lot.

      10.2 (1).pdf
    3. Nordhoff Stadium Demolition – Change Order # 1 Removal of Asbestos and Drainage Cleanup

      Action

      Staff recommends the Board approve the proposal from UBC Inc. in the amount of $ 3,788, with an additional NTE amount of $ 2,500 be approved.  Funding to be provided from Measure K.

      10.3 (1).pdf
    4. Approval of Contract between Southern California Edison and Ojai Unified School District in order to Grant an Additional Property Easement to Service Nordhoff Staff Parking Lot EV Charging Stations

      Action

      Ojai Unified School District has an agreement with EV Gateway Sales to install EV charging stations at the Nordhoff staff lot. The proposed easement agreement is recommended for Board approval in order for SCE to provide service to the charging stations.

      10.4 (1).pdf
    5. Citizens Oversight Committee Appointment

      Action

      Advertising was done locally to invite citizens of Ojai to apply for membership on the Citizens Oversight Committee (COC) for the voter approved bond measures J and K in accordance with the laws related to the bond accountability. Staff recommends Mr. David Hurwith be appointed to a two year term on the COC committee.

      10.5.pdf
    6. Consideration and Approval of Myers, Widders, Gibson, Jones & Feingold, LLP ("MWGJF") Contract

      Action

      The District desires to retain and engage MWGJF Law Firm to perform legal and, upon request, non-legal consultant services on the District’s behalf. MWGJF Law Firm accepts this engagement on the terms and conditions contained in this Agreement.

      10.6.pdf
    7. Consideration and Approval of Atkinson, Andelson, Loya, Ruud & Romo ("AALRR") Contract

      Action

      The District desires to retain and engage AALRR Law Firm to perform legal and, upon request, non-legal consultant services on the District’s behalf. AALRR Law Firm accepts this engagement on the terms and conditions contained in this Agreement.

      10.7.pdf
  11. Curriculum/Instruction
    1. Approval of Resolution# 23-24-14: Resolution in Recognition of African American History Month

      Action

      February is Black History Month, an annual celebration of achievements by African Americans and a time for recognizing their central role in U.S. history. This Resolution recognizes the important historical and ongoing contributions of African American individuals in our society.

      11.1 (3).pdf
  12. Future Agenda Items and Parking Lot Report

    Information/Discussion

    The Board may discuss and potentially agendize items for future meetings.

    12.docx
  13. Adjourn Meeting

Attendance

Members

Name Attendance

Blair Braney

Dr. Jim Halverson

Phil Moncharsh

Atticus Reyes

Kathy Smith

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