Ojai Unified School District

May
09

Ojai Unified School District Board of Education Open and Closed Session Meeting: Wednesday, May 8, 2024

Boardroom 414 E. Ojai Ave, Ojai CA

Wednesday, May 8 2024

5:30pm - 10:00pm PDT

Here are a few things you need to know:

  • The Board may elect to limit public comments on any item to 30 minutes. 
  • Comments are greatly appreciated, however, please note that the Board cannot enter into a formal discussion, nor can a decision be made on any item that is not already on the agenda. Items the Board wishes to consider for future discussion can be placed on an upcoming agenda.
  • Routine items are part of the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board can pull an item from the Consent Calendar and move the item to the agenda for discussion.
  • Individuals who require special accommodation to participate in a board meeting, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s office 48 hours before the meeting to enable the district to make reasonable arrangements to ensure accommodation and accessibility to this meeting.
  • To ensure that non-English speakers receive the same opportunity to directly address the Board, translation of written or oral comments will be available. 
  • All documents provided within 72 hours before the meeting to the members of the board concerning open session items addressed in this meeting may be viewed by the public at the Superintendent's office at the Ojai Unified School District, 414 East Ojai Avenue or on our website at ojaiusd.org. 
  • You can subscribe to our agenda mailing list by contacting Amanda Belcher at: abelcher@ojaiusd.org
  • The open session of this meeting will be recorded and available at ojaiusd.org

Members of the public may view the meeting in English and Spanish (in closed captioning) on the Ojai Unified YouTube channel or Facebook page.

Members of the public may present public comments in two ways:

1. Before 3 p.m. the day of the meeting, public comments can be made in writing by clicking this link: Make a Public Comment. Written comments will be sent to Board Members by 3 p.m. and will be posted on our website.

2. Public comments may be made in person during the meeting at the Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA. Individual speakers may speak for a maximum of three minutes on any two topics and one minute on any additional items. Requests from the public to speak on a specific agenda item must be submitted before the end of public comments on that item. 

Board Members:

  • Atticus Reyes, President, Trustee Area 3
  • Phil Moncharsh, Vice President, Trustee Area 1
  • Dr. Jim Halverson, Clerk, Trustee Area 5
  • Blair Braney, Trustee Area 2
  • Kathy Smith, Trustee Area 4

Administrators:

  • Dr. Sherrill Knox - Superintendent
  • Angie Genasci, Director of Human Resources
  • David Rogers, Director of Operations
  • Robin Monson, Director of Special Education
  • Ryan Worsham, Executive Fiscal Director

Minutes Secretary:
Amanda Belcher

Agenda

  1. Call Meeting to Order in Open Session 5:30 p.m.
    5:30 pm PDT
    1. Public Comments on Closed Session
    2. Adjourn to Closed Session
      1. CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code §54957.6)

        Agency Designated Representative: Dr. Sherrill Knox

        Employee Organization: California School Employee Association (CSEA)

      2. CONFERENCE WITH LABOR NEGOTIATORS (Gov’t Code §54957.6)

        Agency Designated Representative: Dr. Sherrill Knox

        Employee Organization: Ojai Federation of Teachers (OFT) 

      3. APPOINTMENT/EMPLOYMENT (Gov't Code 54957(b)(1)

        Position: Assistant Superintendent/Chief Business Official

  2. Reconvene Meeting in Open Session at 6:30 p.m.
    1. Land Acknowledgement
    2. Flag Salute
    3. Report out on closed session action taken, if any
    4. Emergency Additions or Modifications to Agenda
    5. Approval of Agenda
  3. Approval of Minutes

    Action

    Approval of Minutes of the Regular Board Meeting.

    3.0 (3).pdf
  4. Correspondence Regarding Important District Matters
    1. Letter from The Ventura County Office of Education (VCOE) about the 2023-24 Second Interim Report for Ojai Unified School District.

      Information

      Ventura County Office of Education has completed the review of Ojai Unified School District’s 2023-24 Second Interim Report. Attached is a copy of the letter from Dr. Morales.

      4.1 (3).pdf
    2. Letter from The Ventura County Office of Education (VCOE) about the 2023-24 Second Interim Report for Valley Oak Charter School.

      Information

      Ventura County Office of Education has completed the review of Valley Oak Charter 2023-24 Second Interim Report. Attached is a copy of the letter from Dr. Morales.

      4.2 (5).pdf
  5. Monthly Communications
    1. Public comments

      Any individual attending the meeting in person who wishes to address the Board may do so at this time by completing a Speaker Card.

      Public comments related to a specific item on the agenda will be held until that item is discussed.

    2. Employee Union Presidents' Comments
      1. California School Employee Association (CSEA) President Delores Johnson
      2. Ojai Federation of Teachers (OFT) President Richard Byrd
    3. Board Member's Report

      Information

      Board Members have the opportunity to present information regarding items of current interest.

    4. Superintendent's Report

      Information

  6. Adoption of Consent Calendar
    1. Human Resources Certificated and Classified Changes

      Consent

      Changes to certificated and classified positions for April.

      6.1 (10).pdf
    2. Measure J and K Financial Report

      Consent

      6.2 (6).pdf
    3. Purchase Orders #P24-00648 through #P24-00682

      Consent

      6.3 (7).pdf
    4. Blanket Purchase Orders #B24-00246 through #B24-00250

      Consent

      6.4 (4).pdf
    5. Warrant Register #5020045930 through #5020046116 and #VCH200000201 through #VCH200000228

      Consent 

      6.5 (6).pdf
    6. Deposit Detail Report #RP24-0008931 through #RP24-0009444

      Consent 

      6.6 (7).pdf
    7. US Bank Cal-Card Purchases for February 2024 and March 2024

      Consent

      6.7 .pdf
    8. Donations Report 

      Consent 

      6.8 (4).pdf
    9. Ventura County Office of Education 2023-24 Quarter 3 Williams Report for Ojai Unified and Valley Oak Charter

      Consent

      Education Code Section 1240(c)(2)(C) requires that the County Superintendent report the results of any Williams Lawsuit Settlement visits, on a quarterly basis.

      6.9 (5).pdf
    10. Ratification of the Annual Memorandum of Understanding between Ojai Unified School District and Levered Math

      Consent

      6.10 (4).pdf
    11. Notice of Completion of Four (4) Measure J & K Projects

      Consent

      6.11 (4).pdf
    12. Approval to Destroy Documents from the Nordhoff Office

      Consent

      6.12 (8).pdf
  7. Presentation
    1. Approval of the Citizens’ Oversight Committee (COC) Annual Report

      Presentation/Action

      Citizens’ Oversight Committee Secretary,  PJ Garahan, will present information regarding the submission of the 2024 Annual Bond Report, which covers the 2022-2023 fiscal year.

      7.1 (13).pdf
    2. Presentation of a Letter from the Citizens’ Oversight Committee to the Board Regarding Considerations of the Operational Costs for the Proposed Nordhoff Aquatic Center Project.

      Presentation

      Citizens’ Oversight Committee (COC) Secretary, PJ Garahan, will present a letter from the COC to the Board regarding considerations of the operational costs for the Proposed Nordhoff Aquatic Center Project.

      7.2 (5).pdf
    3. Presentation of Expanded Learning Opportunities Program

      Presentation

      Debby West, Administrator of the Expanded Learning Opportunities Program (ELOP) and Sherrill Knox, Superintendent, will present information regarding the Ojai Unified School District’s ELOP offerings.

      7.3 (2).pdf
    4. Presentation Meiners Oaks Early Education School

      Presentation

      Alex Mejia-Holdsworth, principal of the Meiners Oaks Early Elementary School, will present information regarding the Transitional Kindergarten (TK) and preschool programs.

      7.4 (1).pdf
  8. Curriculum and Instruction
    1. Elementary Science Pilot

      Information

      In spring of 2024, two elementary science programs have been chosen to be piloted: Twig Science from Imagine Learning and Exploring Science from National Geographic/Cengage.

      8.1 (6).pdf
    2. Approval of Services with Impossible Science for a June Summer Camp

      Action

      Staff recommends contracting with Impossible Science for Kindergarten through 6th grade students to attend a summer camp from June 20th  to June 28, 2024 for the Extended Learning Opportunities Program (ELOP).

      8.2 (6).pdf
    3. Consideration and Approval of the Licensing Agreement for Rock tree Sky to Use Four Classrooms at the San Antonio Property

      Action

      8.3 (9).pdf
    4. Consideration and Approval of Services Agreement with Rock Tree Sky for Summit School Students

      Action

      8.4 (3).pdf
    5. Consideration and Approval of Entrepreneurship Courses at Summit School

      Action

      8.5 (2).pdf
    6. Consideration and Approval of the Chemistry Honors Course at Nordhoff High School

      Action

      8.6.pdf
    7. Consideration and Approval of a Waiver for Student #8002893 for College and Career Foundation Graduation Requirement.

      Action

      8.7.pdf
  9. Human Resources
    1. Approval of Resolution #23-24-32 Reduction or Release of Classified Employees

      Action

      9.1 (3).pdf
    2. Approval of Resolution #23-24-33 Layoffs Certificated

      Action

      9.2 (5).pdf
    3. Annual Certificated Management Notice of Reemployment

      Action

      9.3 (1).pdf
    4. Annual Certificated Child Development Personnel Notice of Reemployment

      Action

      9.4 (1).pdf
    5. Annual Certificated Personnel Notice of Reemployment

      Action

      9.5 (1).pdf
    6. Annual Certificated Support Personnel Notice of Continuing Employment

      Action

      9.6 (2).pdf
    7. Public Employee Appointment/Employment - Position: Assistant Superintendent/Chief Business Official

      Action

      District staff held interviews for the position of Assistant Superintendent/Chief Business Official on Monday, March 25, 2024. Dr. Sherrill Knox, Superintendent, will make a recommendation to the Board for approval of a candidate.

      9.7 (1).pdf
    8. Consideration and Approval of Employment Contract for Assistant Superintendent/Chief Business Official

      Action

      A recommended contract for the position of Assistant Superintendent/Chief Business Official is provided for the Board’s consideration and approval.

      9.8 (2).pdf
  10. Governing Board/Superintendent
    1. Updated Board Policies - 2nd Reading

      Discussion/Action

      • Policy 5141.21: Administering Medication And Monitoring
      10.1 (7).pdf
    2. Resolution #23-24-34 of the Ojai Unified School District Ordering a Regular Governing Board Member Election, Ordering Consolidation with Other Elections, and Constituting “Specification of the Election Order” to be held on November 5, 2024

      Action

      10.2 (7).pdf
  11. Business, Operations, and Facilities
    1. Measure J and K Projects Monthly Report

      Information

      11.1 .pdf
    2. Update on the Nordhoff Stadium and Pool Projects

      Information

      11.2 (3).pdf
    3. Status Update of District Office Programs and Departments Move to Matilija

      Infomation

      11.3 (3).pdf
    4. Approval of Change Orders 24, 25 & 26 for the Meiners Oaks Library

      Action

      11.4 (3).pdf
    5. Approval of the Services Agreement with NV5 for the Lab Work and FIeld Inspections for the Nordhoff Pool Construction Project 1740

      Action

      11.5 (4).pdf
    6. Approval of Change Order for Playground Equipment Construction / Installation for the Topa Topa Field Renovation Project 1514

      Action

      11.6 (4).pdf
    7. Approval of Resolution #23-24-35 - Request for Proposals for Preconstruction and Lease-Leaseback Services and Form of Preconstruction Services Agreement and Lease-Leaseback Agreements for the Nordhoff Aquatic Center

      Action

      11.7 (4).pdf
    8. Consideration and Approval of Nordhoff Stadium Bleacher Design

      Action

      11.8 (2).pdf
    9. Approval of Contract with ADA General Engineering Inc. for the Nordhoff Stadium Demolition of Hillside

      Action

      11.9 (4).pdf
    10. Approval of Contract with TD Sports Inc for the Nordhoff Jr. High Play Area Futsal Court Installation

      Action

      11.10 (1).pdf
  12. Future Agenda Items and Parking Lot Report

    Information/Discussion

    The Board may discuss and potentially agendize items for future meetings.

    12.0 (1).pdf
  13. Adjourn Meeting

Attendance

Members

Name Attendance

Blair Braney

Dr. Jim Halverson

Phil Moncharsh

Atticus Reyes

Kathy Smith

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