Ojai Unified School District
Ojai Unified School District Board of Education - Regular Meeting: Wednesday, June 28, 2023
414 E. Ojai Ave, Ojai, CA 93023- Boardroom
Wednesday, June 28 2023
5:30pm - 9:00pm PDT
Here are a few things you need to know:
- The Board may elect to limit public comments on any item to 30 minutes.
- Comments are greatly appreciated, however, please note that the Board cannot enter into a formal discussion, nor can a decision be made on any item that is not already on the agenda. Items the Board wishes to consider for future discussion can be placed on an upcoming agenda.
- Routine items are part of the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board can pull an item from the Consent Calendar and move the item to the agenda for discussion.
- Individuals who require special accommodation to participate in a board meeting, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s office 48 hours before the meeting to enable the district to make reasonable arrangements to ensure accommodation and accessibility to this meeting.
- To ensure that non-English speakers receive the same opportunity to directly address the Board, translation of written or oral comments will be available.
- All documents provided within 72 hours before the meeting to the members of the board concerning open session items addressed in this meeting may be viewed by the public at the Superintendent's office at the Ojai Unified School District, 414 East Ojai Avenue or on our website at ojaiusd.org.
- You can subscribe to our agenda mailing list by contacting Amanda Belcher at: abelcher@ojaiusd.org
- The open session of this meeting will be recorded and available at ojaiusd.org
Members of the public may view the meeting in English and Spanish (in closed captioning) on the Ojai Unified Youtube channel or Facebook page.
Members of the public may present public comments in two ways:
1. Before 3 p.m. the day of the meeting, public comments can be made in writing by clicking this link: Make a Public Comment. Written comments will be sent to Board Members by 3 p.m. and will be posted on our website.
2. Public comments may be made in person during the meeting at the Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA. Individual speakers may speak for a maximum of three minutes on any two topics and one minute on any additional items. Requests from the public to speak on a specific agenda item must be submitted before the end of public comments on that item.
Board Members:
Atticus Reyes, President, Trustee Area 3
Phil Moncharsh, Vice President, Trustee Area 1
Dr. Jim Halverson, Clerk, Trustee Area 5
Blair Braney , Trustee Area 2
Kathy Smith, Trustee Area 4
Administrators:
Dr. Sherrill Knox - Interim Superintendent
Angie Genasci, Director of Human Resources
David Rogers, Director of Operations
Robin Monson, Director of Special Education
Ryan Worsham, Executive Fiscal Director
Minutes Secretary:
Amanda Belcher
Agenda
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Call Meeting to Order in Open Session 5:30 p.m.5:30 pm PDT
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Adjourn to Closed Session
1. Public Employee Appointment/Employment, Government Code Section 54957(b)(1)
Position: Assistant Superintendent/Chief Business Official
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Reconvene Meeting in Open Session at 6:00 p.m.
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Flag Salute
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Report out on closed session action taken, if any
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Emergency Additions or Modifications to Agenda
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Approval of Agenda
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Correspondence Regarding Important District Matters
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Communication Regarding Joint Meeting Between Ojai CIty Council and Historic Preservation Commission
Information
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Letters from VCOE Regarding Third Interim and Disclosure Statement
Information
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Monthly Communications
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Public comments
Any individual attending the meeting in person who wishes to address the Board may do so at this time by completing a Speaker Card.
Public comments related to a specific item on the agenda will be held until that item is discussed.
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Employee Union Presidents' Comments
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California School Employee Association (CSEA) President Chuck Crawford
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Ojai Federation of Teachers (OFT) President Richard Byrd
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Board Member's Report
Information
Board Members have the opportunity to present information regarding items of current interest.
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Superintendent's Report
Information
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Adoption of Consent Calendar
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Measure J and K Financial Report
Consent
A summary of Measure J and K expenditures June 1, 2023 through June 23, 2023
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Purchase Orders #23-01362 through #23-01408
Consent
A summary of purchase orders #23-01362 through #23-01408.
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Warrant Register #5020043918 through #5020044070
Consent
A summary of checks paid from May 31, 2023 through June 23, 2023.
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Deposit Detail Report RP-230005447 through RP-230005448
Consent
Deposit Detail Report for June 1, 2023 through June 23, 2023
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Alternative School and Program of Choice Annual Evaluation Report
Consent
Staff recommends the Board approve the above Alternative School and Program of Choice Annual Evaluation Report for the 2023-24 school year.
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Presentation
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Human Resources
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Public Employee Appointment/Employment - Position: Assistant Superintendent/Chief Business Official
Action
District staff held interviews for the position of Assistant Superintendent/Chief Business Official on Tuesday, June 6, 2023. Dr. Sherrill Knox, Interim Superintendent, will make a recommendation to the Board for approval of a candidate.
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Consideration and Approval of Employment Contract for Assistant Superintendent/Chief Business Official
Action
A recommended contract for the position of Assistant Superintendent/Chief Business Official is provided for the Board’s consideration and approval.
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Notification of School Board Appointee to the Ojai Unified School District Personnel Commission
Action
Staff recommends the Board approve a Public Hearing and Approval of Appointment agenda item for the regular Board meeting on August 9, 2023 to consider Ms. Dawn Blauer to serve on the Personnel Commission.
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Classified Employee Professional Growth Credits
Action
Pursuant to the CSEA Agreement for Professional Growth, Board approval or ratification is required for payment for the 2023-24 school year.
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Governing Board/Superintendent
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Approval of 23-24 Local Control Accountability Plan (LCAP)
Action
Approval of 2023-2024 Local Control Funding Formula (LCFF),
Budget Overview for Parents (BOP), Local Control
Accountability Plan (LCAP) and the LCAP Annual Update -
Approval of 23-24 Adopted Budget
Action
Staff recommends the adoption of the 2023-2024 budget in accordance with
the legal requirements as specified in Education Code Session 42103. -
Consideration and Approval to Add a Regular Board Meeting in July
Action
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Ratification of Contract Agreements: Ojai Federation of Teachers
Action/Public Hearing
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Ratification of Contract Agreements: CSEA
Action/Public Hearing
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Business, Operations, and Facilities
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Topa Topa Field Restoration
Action
Bond Managers will present information regarding the proposed field and quad restoration for Topa Topa Elementary School, Project 2023-1514. Seven contractors attended the mandatory job walk with two submitting bids for the project. This proposal will include: new irrigated turf play field, decomposed granite track, compacted softball field, new ADA access to track & field, quad concrete seat walls, and modifying existing retaining wall for emergency access.
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Nordhoff C Wing HVAC Replacement
Action
Bond Managers will present information regarding the proposed Building C HVAC Replacement for Nordhoff High School, Project 2023-1747. Five contractors attended the mandatory job walk with ultimately only one submitting a bid for the project. This proposal will include: replacement of seven split system HVAC units from 1997, installing new package roof top units, new Pelican thermostats, new electrical sub-panel, and minor structural upgrades per DSA approved plans.
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Nordhoff Stadium Design Services Contract
Action
Bond Managers will present information regarding the proposed stadium improvements project for Nordhoff High School, Project 2023-1741. The scope of the Stadium Improvements will include: new home bleachers for a capacity of 1500 occupants, new press box, new stadium lighting, new scoreboard/track timing systems, fencing, and DSA required restroom upgrades. The proposal from PJHM Architects includes: Civil Engineering, Structural Engineer, Electrical Engineer, Landscape Architect and Professional Renderings.
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Resolution #22-23-33: Certification of Signatures, Fiscal Year 2023-24
Action
A statement of authorized agent(s) along with a verified signature must be filed at the beginning of each fiscal year, or after any reorganization or staff change, school districts need to declare the agent(s) authorized to sign order, checks, contracts, documents, etc.
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Resolution #22-23-34: Temporary Loans between District Funds, Fiscal year 2023-24 (EC42603)
Action
During the year, it may be necessary to temporarily transfer cash from one fund to another to meet cash flow obligations of the district. Each district should examine their cash flow needs, and if necessary, obtain Board approval authorizing the temporary transfer of cash to the appropriate fund.
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Resolution #22-23-35: Appropriation Transfers, Fiscal Year 2023-24
Action
Many districts use Blanket Resolutions to expedite certain transactions. A blanket resolution approved by the Board authorizes advance approval of certain documents, allowing transactions to be input into the financial system in a timelier fashion. However, the information should still be provided to the board for ratification.
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Resolution #22-23-36: Retroactive Compensation for Unrepresented Staff, Fiscal Year 2023-24
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Future Agenda Items and Parking Lot Report
Information
The Board may discuss and potentially agendize items for future meetings.
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Adjourn Meeting
3.1_SK 06 27 23 CC Agenda - Special Meeting, Joint HPC (1).pdf
Attendance
Members
| Name | Attendance |
|---|---|
Blair Braney |
|
Dr. Jim Halverson |
|
Phil Moncharsh |
|
Atticus Reyes |
|
Kathy Smith |
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