Ojai Unified School District

Nov
09

Ojai Unified School District Board of Education - Regular Meeting: Wednesday, November 8, 2023

Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA

Wednesday, November 8 2023

5:30pm - 10:00pm PST

Here are a few things you need to know:

  • The Board may elect to limit public comments on any item to 30 minutes. 
  • Comments are greatly appreciated, however, please note that the Board cannot enter into a formal discussion, nor can a decision be made on any item that is not already on the agenda. Items the Board wishes to consider for future discussion can be placed on an upcoming agenda.
  • Routine items are part of the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board can pull an item from the Consent Calendar and move the item to the agenda for discussion.
  • Individuals who require special accommodation to participate in a board meeting, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s office 48 hours before the meeting to enable the district to make reasonable arrangements to ensure accommodation and accessibility to this meeting.
  • To ensure that non-English speakers receive the same opportunity to directly address the Board, translation of written or oral comments will be available. 
  • All documents provided within 72 hours before the meeting to the members of the board concerning open session items addressed in this meeting may be viewed by the public at the Superintendent's office at the Ojai Unified School District, 414 East Ojai Avenue or on our website at ojaiusd.org
  • You can subscribe to our agenda mailing list by contacting Amanda Belcher at: abelcher@ojaiusd.org
  • The open session of this meeting will be recorded and available at ojaiusd.org

Members of the public may view the meeting in English and Spanish (in closed captioning) on the Ojai Unified Youtube channel or Facebook page.

Members of the public may present public comments in two ways:

1. Before 3 p.m. the day of the meeting, public comments can be made in writing by clicking this link: Make a Public Comment. Written comments will be sent to Board Members by 3 p.m. and will be posted on our website.

2. Public comments may be made in person during the meeting at the Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA. Individual speakers may speak for a maximum of three minutes on any two topics and one minute on any additional items. Requests from the public to speak on a specific agenda item must be submitted before the end of public comments on that item. 

Board Members:

  • Atticus Reyes, President, Trustee Area 3
  • Phil Moncharsh, Vice President, Trustee Area 1
  • Dr. Jim Halverson, Clerk, Trustee Area 5
  • Blair Braney, Trustee Area 2
  • Kathy Smith, Trustee Area 4

Administrators:

  • Dr. Sherrill Knox - Superintendent
  • Betsy George, Assistant Superintendent/CBO
  • Angie Genasci, Director of Human Resources
  • David Rogers, Director of Operations
  • Robin Monson, Director of Special Education
  • Ryan Worsham, Executive Fiscal Director

Minutes Secretary:
Amanda Belcher

Agenda

  1. Call Meeting to Order in Open Session 5:30 p.m.
    5:30 pm PST
    1. There are no closed session agenda items.
  2. Reconvene Meeting in Open Session at 5:30 p.m.
    1. Flag Salute
    2. Land Acknowledgement
    3. Report out on closed session action taken, if any
    4. Emergency Additions or Modifications to Agenda
    5. Approval of Agenda
  3. Approval of Minutes

    Action

    Approval of Minutes of the October 11, 2023, Regular Board Meeting.

  4. Correspondence Regarding Important District Matters
    1. Letter from Ventura County Office of Education Regarding the Review of the 2022-23 Unaudited Actuals for Ojai Unified and Valley Oak Charter

      Information

      VCOE had reviewed the 22-23 Unaudited Actuals for Ojai Unified and Valley Oak Charter and submitted the report to the Superintendent of Public Instruction.

    2. Letter from Ventura County Office of Education (VCOE) Regarding the 2022-23 Annual Report for Fiscal Solvency of the District

      Information

      This 2022-23 Annual Report has been prepared on the fiscal solvency of the Ojai Unified School District due to the district’s 2022-23 second interim financial report being negative. VCOE commends the District for correcting its insolvency dilemma and restoring the minimum required reserve for economic uncertainty.

  5. Monthly Communications
    1. Public comments

      Any individual attending the meeting in person who wishes to address the Board may do so at this time by completing a Speaker Card.

      Public comments related to a specific item on the agenda will be held until that item is discussed.

    2. Employee Union Presidents' Comments
      1. California School Employee Association (CSEA) President Chuck Crawford
      2. Ojai Federation of Teachers (OFT) President Richard Byrd
    3. Board Member's Report

      Information

      Board Members have the opportunity to present information regarding items of current interest.

    4. Superintendent's Report

      Information

  6. Adoption of Consent Calendar
    1. Human Resources Certificated and Classified Changes

      Consent

      Changes to certificated and classified positions.

    2. Measure J and K Financial Report

      Consent

      A summary of Measure J and K expenditures

    3. Purchase Orders #P24-00199 through #P24-00290

      Consent

      A summary of purchase orders

    4. Blanket Purchase Orders #B24-00113 through #B24-00155

      Consent

      A summary of Blanket Purchase Orders 

    5. Warrant Register #4020080362 through #5020044826 and VCH200000073 through VCH200000094

      Consent

      A summary of checks paid

    6. Deposit Detail Report #RP24-0002533 through #RP24-0003244

      Consent 

      Deposit Detail Report 

    7. U.S. Bank Cal-Card Purchases

      Consent

    8. Donations Report 

      Consent

      A summary of donations

    9. Rotary - Lake Casitas Floating Classroom Field Trips 2023-24 School Year

      Consent

    10. Ventura River Estuary Field Trips 2023-24 School Year

      Consent

    11. Services Agreement Contract Renewal with Hatch & Cesario

      Consent 

      Ojai USD contracts with Hatch & Cesario for legal services involving special education.

    12. Two Service Agreements for Students Attending Casa Pacifica

      Consent 

    13. Service Agreement for a Student to Receive an Individual Educational Evaluation (IEE)

      Consent 

    14. Annual Renewal of Services with Super Co-Op Joint Powers Authority for the 2024-25 School Year

      Consent

    15. Ventura County Office of Education 2023-24 Quarter 1 Williams Report for Ojai Unified and Valley Oak Charter

      Consent

    16. Monthly Financial Report October 2023

      Consent

    17. Inter-District Services Agreement for Library Services with Ventura County Office of Education

      Consent

    18. Ventura Indian Education Consortium Memorandum of Understanding

      Consent

    19. Adoption of Resolution #23-24-13 Adoption of the 2022-23 Actual and 2023-24 Estimated GANN

      Consent

  7. Presentation
    1. Solar Microgrid Presentation by Schneider Electric

      Presentation

      Schneider Electric will be presenting information regarding Phase 1 and Phase 2 of the Solar, Battery and Microgrid Projects for Ojai Unified.

    2. English Language Development (ELD) Program

      Presentation

      Superintendent, Dr. Knox, Student Services Coordinator, Alex Mejia and English Language
      Development Instructor, Michael Vail, will present information on the current Ojai Unified
      School District English Language Development Program.

    3. Consideration of District Office Programs and Departments Move to Matilija Campus - Presentation on Budgetary Effects, Neighbor Input and Landscape Considerations

      Presentation 

  8. Human Resources
    1. Local Board Certification of Athletic Coaches

      Action

      Staff recommends the Board approve certification that all the provisions in Title 5, California Code of Regulations (CCR), Section 5593 have been met for the 23-24 Winter Coaches.

    2. Wage Increase for Part-time Associate Marriage and Family Therapist and Social Workers

      Action

    3. Public Hearing and Approval of Board Appointed Personnel Commissioner

      Public Hearing/Action

      On October 11, the board announced Ms. Dawn Blauer as their intended appointee to represent the Ojai Unified School District to the Ojai Unified Personnel Commission. A public hearing now needs to be held and approval confirmed.

  9. Governing Board/Superintendent
    1. Update Board Policies

      Discussion/Action

      First Reading 

      • Board Policy 6163.1 Library Centers

      • Board Policy 6161.11 Supplementary Instructional Materials 

      • Board Policy 6161.1 Selection And Evaluation Of Instructional Materials

      • Board Policy 6143 Courses Of Study

      • Board Policy 5145.3 Nondiscrimination/Harassment

      • Board Policy 1312.3 Uniform Complaint Procedures

      • Board Policy 1312.2 Complaints Concerning Instructional Materials

      • Board Policy 0410 Nondiscrimination In District Programs And Activities

    2. Proposal of New Facilities Fee Schedule

      Action 

    3. Update on Policy and Application 1330: Use Of School Facilities

      Second Reading/Action

    4. Approval of Resolution #23-24-12: In Recognition of National Native American Heritage Month

      Action

      Staff recommends the adoption of Resolution #23-24-12: in Recognition of National Native American Heritage Month. 

  10. Business, Operations, and Facilities
    1. Measure J and K Projects Monthly Report

      Information

    2. Meiners Oaks Library Change Order (Electrical Additions Requested by Ventura County Library)

      Action

    3. Topa Topa Change Orders (Field and Quad Areas)

      Action

    4. Nordhoff High School C-wing HVAC Change Orders

      Action

    5. Topa Topa Playground Equipment Approval

      Action

    6. Approval and Spending Ceiling of Bus Service Provider Costs for Home to School Transportation

      Action

  11. Future Agenda Items and Parking Lot Report

    Information/Discussion

    The Board may discuss and potentially agendize items for future meetings.

  12. Adjourn Meeting

Attendance

Members

Name Attendance

Blair Braney

Dr. Jim Halverson

Phil Moncharsh

Atticus Reyes

Kathy Smith

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