Ojai Unified School District

Mar
14

Ojai Unified School District Board of Education Open and Closed Session Meeting: Wednesday, March 13, 2024

Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA

Wednesday, March 13 2024

5:00pm - 10:00pm PDT

Here are a few things you need to know:

  • The Board may elect to limit public comments on any item to 30 minutes. 
  • Comments are greatly appreciated, however, please note that the Board cannot enter into a formal discussion, nor can a decision be made on any item that is not already on the agenda. Items the Board wishes to consider for future discussion can be placed on an upcoming agenda.
  • Routine items are part of the Consent Calendar and are approved by a single vote of the Board. When the agenda is adopted, a member of the Board can pull an item from the Consent Calendar and move the item to the agenda for discussion.
  • Individuals who require special accommodation to participate in a board meeting, including but not limited to an American Sign Language interpreter, accessible seating, or documentation in accessible formats, should contact the Superintendent’s office 48 hours before the meeting to enable the district to make reasonable arrangements to ensure accommodation and accessibility to this meeting.
  • To ensure that non-English speakers receive the same opportunity to directly address the Board, translation of written or oral comments will be available. 
  • All documents provided within 72 hours before the meeting to the members of the board concerning open session items addressed in this meeting may be viewed by the public at the Superintendent's office at the Ojai Unified School District, 414 East Ojai Avenue or on our website at ojaiusd.org
  • You can subscribe to our agenda mailing list by contacting Amanda Belcher at: abelcher@ojaiusd.org
  • The open session of this meeting will be recorded and available at ojaiusd.org

Members of the public may view the meeting in English and Spanish (in closed captioning) on the Ojai Unified YouTube channel or Facebook page.

Members of the public may present public comments in two ways:

1. Before 3 p.m. the day of the meeting, public comments can be made in writing by clicking this link: Make a Public Comment. Written comments will be sent to Board Members by 3 p.m. and will be posted on our website.

2. Public comments may be made in person during the meeting at the Boardroom - 414 E Ojai Avenue, Ojai, CA 93023, Ojai, CA. Individual speakers may speak for a maximum of three minutes on any two topics and one minute on any additional items. Requests from the public to speak on a specific agenda item must be submitted before the end of public comments on that item. 

Board Members:

  • Atticus Reyes, President, Trustee Area 3
  • Phil Moncharsh, Vice President, Trustee Area 1
  • Dr. Jim Halverson, Clerk, Trustee Area 5
  • Blair Braney, Trustee Area 2
  • Kathy Smith, Trustee Area 4

Administrators:

  • Dr. Sherrill Knox - Superintendent
  • Angie Genasci, Director of Human Resources
  • David Rogers, Director of Operations
  • Robin Monson, Director of Special Education
  • Ryan Worsham, Executive Fiscal Director

Minutes Secretary:
Amanda Belcher

Agenda

  1. Call Meeting to Order in Open Session 5:00 p.m.
    5:00 pm PDT
    1. Adjourn to Closed Session
      1. Conference with Legal Counsel - Anticipated Litigation

        Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 2 Potential Cases.

      2. Public Employee

        Discipline/Dismissal/Release/Resignation/Appointment/Reassignment/Employment [G.C. 54957(b)(1)]

  2. Reconvene Meeting in Open Session at 6:00 p.m.
    1. Land Acknowledgement
    2. Flag Salute
    3. Report out on closed session action taken, if any
    4. Emergency Additions or Modifications to Agenda
    5. Approval of Agenda
  3. Approval of Minutes

    Action

    Approval of Minutes of the   Regular Board Meeting.

  4. Correspondence Regarding Important District Matters
  5. Monthly Communications
    1. Public comments

      Any individual attending the meeting in person who wishes to address the Board may do so at this time by completing a Speaker Card.

      Public comments related to a specific item on the agenda will be held until that item is discussed.

    2. Employee Union Presidents' Comments
      1. California School Employee Association (CSEA) President Delores Johnson
      2. Ojai Federation of Teachers (OFT) President Richard Byrd
    3. Board Member's Report

      Information

      Board Members have the opportunity to present information regarding items of current interest.

    4. Superintendent's Report

      Information

  6. Adoption of Consent Calendar
    1. Human Resources Certificated and Classified Changes

      Consent

      Changes to certificated and classified positions for 

    2. Measure J and K Financial Report

      Consent

      A summary of Measure J and K expenditures 

    3. Purchase Orders #P24-00507 through #P24-00568

      Consent

      A summary of purchase orders 

    4. Blanket Purchase Orders #B24-00211 through #B24-00236

      Consent

      A summary of Blanket Purchase Orders 

    5. Warrant Register #5020045484 through #5020045680 and #VCH200000160 through #VCH200000180

      Consent

      A summary of checks paid 

    6. Deposit Detail Report #RP24-0008046 through #RP24-0008470

      Consent 

      Deposit Detail Report 

    7. US Bank Cal-Card Purchases for January 2024

      Consent

    8. Donations Report 

      Consent 

      A summary of donations made through

    9. The Approval of the Second Group to Go to Catalina Island Marine Institute Field Trip for 8th-9th Graders

      Consent

      The 8th and 9th grade students who were unable to go on their Catalina Island Marine Institute trip due to COVID have the opportunity to go in May. This is the second group that will be going. There will be approximately 60 students, 2 teachers, and 3 chaperones.

    10. Nordhoff High School Theater Class Field Trip to the University of Indiana for the Juniors

      Consent

    11. Ratification of Girls Wrestling Team CIF Finals Overnight Field Trip Request for February 16, 2024- February 17, 2024

      Consent

    12. Nordhoff Swim Team CIF Meets for April 30, 2024 till May 3rd 2024 and May 9 , 2024 to May 11, 2024

      Consent

    13. Ratification of Future Farmers of America (FFA) Field Trip to King City, California March 8, 2024

      Consent

    14. Nordhoff High School Senior Prom 2025 Spanish Hills Club Catering Confirmation Agreement

      Consent

    15. Reappointment of Donna Lloyd to the Citizens Oversight Committee (COC)

      Consent

    16. Local Control and Accountability Plan (LCAP) Federal Addendum

      Consent

    17. Agreement between The Ojai Unified School District and Eide Bailly LLP for the 23-24 Financial Audit

      Consent

  7. Curriculum and Instruction
    1. Approval of Resolution #23-24-18 : In Recognition of Women’s History Month

      Action

      In March of each year, Women's History Month honors and celebrates the struggles and achievements of American Women throughout the history of the United States. The Ojai Unified School Board would like to proclaim the month of March as Women’s History Month and encourage all district schools to commemorate this occasion with appropriate instructional activities.

    2. Approval of Resolution #23-24-19 : Recognition of Arts Education Month

      Action

      In March of each year, the state recognizes the importance of Art and Music in Schools. The Ojai Unified School Board would like to recognize the significant efforts of our staff and community in bringing arts education to Ojai Unified students.

  8. Presentation
    1. Update from Ojai Valley Fire Safe Council (OVFSC) Announcing Community Resiliency Center Grant Award

      Information

      Chris Danch, from OVFSC, will give an update on their Community Resilience Center Project and discuss next steps.

    2. Approval and Certification of the Second Period Interim Financial Report for the Period Ending January 31, 2024

      Action

    3. Workforce Housing Update

      Information

      The Board will review and discuss the attached memos prepared by Constance Schwindt of AALRR regarding Workforce Housing. She will be present through zoom in order to take questions from the Board.

  9. Human Resources
    1. Public Hearing and Approval of Board Appointed Personnel Commissioner

      Public Hearing/Action

      On February 15, 2024 the board announced Susan McDougal as their intended appointee to represent the Ojai Unified School District to the Ojai Unified Personnel Commission. A public hearing now needs to be held and approval confirmed.

    2. Additional Proposals of the Ojai Federation of Teachers to the Ojai Unified School District for Initial Contract Negotiations

      Information 

      The Ojai Federation of Teachers (OFT) has provided an additional letter to the Board President indicating the desire to open two additional articles in contract negotiations.

    3. Approval of Resolution #23-24-20: Reduction or Elimination of Particular Kinds of Certificated Services

      Action

    4. Approval of Resolution #23-24-21 Reduction or Release of Classified Employees

      Action

    5. Approval of Resolution #23-24-22 Resolution Regarding Release of Certificated Employees Working Less Than 60% Percent of Full-Time Assignment in Adult Education Program

      Action

    6. Approval of Resolution #23-24-23 Resolution Regarding Release and Non-Re-election of Temporary Certificated Employees

      Action

    7. Approval of Resolution #23-24-24: Resolution Regarding The Possible Release and Reassignment of Certificated Administrators

      Action

  10. Governing Board/Superintendent
    1. Discussion and Approval of a Waiver for Facilities Use Fees - Update on Board Policy 1330: Use Of School Facilities

      Action

    2. Approval of the Comprehensive Safe School Plan 2023-2024

      Action

      California Education Code (EC) sections 32280–32289 require that
      school safety plans be updated and approved annually.

  11. Business, Operations, and Facilities
    1. Measure J and K Projects Monthly Report

      Information

    2. Public Hearing for the Consideration and Approval of Resolution #23-24-25 Resolution Authorizing the Approval of an Easement Allowing SCE for the Nordhoff Jr. High and High School Property Project

      Public Hearing/Action

    3. Public Hearing for the Consideration and Approval of Resolution #23-24-26 Resolution Authorizing the Approval of an Easement Allowing SCE for the Matilija Property Project

      Public Hearing/Action

    4. Consideration and Approval of Resolution #23-24-27 Resolution of Intention to Dedicate the Approval of an Easement Allowing SCE for the Meiners Oaks Early Education School Property Project

      Action

      The proposed resolution outlines the District's intention to dedicate approval of an easement to Southern California Edison (SCE) at Meiners Oaks Early Education School, facilitating SCE's access to supply power to electric vehicle (EV) charging stations. Upon approval, the District will hold a public hearing at its next regular Board meeting scheduled for April 17, 2024, to consider and authorize the easement.

    5. Approval of a Ceiling for Bus Service Provider Costs for Home to School Transportation

      Action

      Staff recommends the Board approve an increase in total spending ceiling from $155,000 to $200,000 for bus service provider costs for the 2023-24 school year in order to secure transportation through the end of the school year for East End Service of Home to School Transportation.

    6. Status Update of District Office Programs and Departments Move to Matilija

      Information

    7. Update on the Nordhoff Stadium and Pool Projects

      Information

    8. Nordhoff's Future Farmers of America (FFA) Pilot Barn Project at Meiners Oaks Early Elementary Site

      Action

      Nordhoff FFA is interested in establishing a permanent barn at Meiners Oaks Early Elementary School (MOEES) and has been in the exploration process of determining needs and funding sources including possible grants. As a part of the exploration process, FFA would like to establish a temporary barn space at MOEES in the spring and summer of 2024.

    9. Consideration and Approval of Utilizing the San Antonio Campus for Summit School Teachers Who Currently Work Out of the Meiners Oaks Early Elementary School Campus

      Information/Action

    10. Consideration and Discussion of Expanding the Rock Tree Sky Licencing Agreement to Include Classrooms at San Antonio

      Information

    11. Approval of Annual Update on the Transportation Plan

      Action

      Districts are required to annually submit a transportation plan to the Board of Education by April 1st each year to receive additional state funding as outlined in (EC) Section 39800.1.

  12. Future Agenda Items and Parking Lot Report

    Information/Discussion

    The Board may discuss and potentially agendize items for future meetings.

  13. Adjourn Meeting

Attendance

Members

Name Attendance

Blair Braney

Dr. Jim Halverson

Phil Moncharsh

Atticus Reyes

Kathy Smith

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