Prairie Lakes Library System

Feb
13

Prairie Lakes Advisory Committee Meeting: February, 2024

Virtual-Only Meeting

https://meet.goto.com/181260189
Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Tuesday, February 13 2024

9:30am - 11:00am CST

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Connection Details:

Virtual Link: https://meet.goto.com/181260189

Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Agenda

  1. Call to Order
    5 mins
    9:30 am CST

    Chair: Chad Robinson | Chair-Elect: Heather Kinkaid

  2. Roll Call and Introduction of Guests
    5 mins
    9:35 am

    Regular Representatives: Bartoli, Burkhalter, Carter, Davies, Demske, Dimassis/Devries, Heskette, Kinkaid, Kornak, Kunkel, Langer, Robinson, Schnupp, Smith, Sorrentino, Stapleton, Strehlow, Strunz, Swanson, Teval. Prairie Lakes Board Trustee Liaison: Nat Coffman. 

    Special Notes of Welcome: Bronna Lehmann (Evansville), Brittany Janes (Sharon).

  3. Approval of Agenda
    5 mins
    9:40 am
  4. Approval of Previous Minutes
    5 mins
    9:45 am

    Included in packet.

  5. Informational Reports
    10 mins
    9:50 am

    NOTE:  due to providing our guest presenter with a fixed start time, it is recommended that reports continue until 9:55 AM. Reports may then resume after the conclusion of the guest presentation.

    • PLLS Board Report - Ohs
    • System Director's Report - Ohs
    • Technology Team Report - Novy
    • Marketing & Public Relations Coordinator's Report - Anderson
    • Youth Services Report - Ohs
    • Inclusive Services Report - Bue
  6. Guest Presentation: None
    40 mins
    10:00 am
  7. Special Order of Business for SHARE Consortium

    NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

    1. Server Replacement (Possible Action)

      Jim Novy will present information regarding ILS server replacement and seek input from the group regarding future LAC preferences for procuring replacement servers.

    2. Pre-Discussion of 2025 SHARE Budget
  8. Unfinished Business (None)
  9. New Business
    1. System-Wide Puzzle Contest (Possible Action)

      Consideration of a proposal to establish a system-wide puzzle contest where libraries throughout the system may host individual puzzle competitions, and then hold a tournament pitting the winners against each other.

  10. Member-Suggested Items for Future Meetings
  11. Member Library Updates

    Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

  12. Announcements
    1. Next Scheduled Advisory Committee Meeting

      Date/Time: Tuesday, March 5th @ 9:30 AM. 

      Format: In-Person Only w/ Lunch Provided

      Location: Matheson Memorial Library, Elkhorn

    2. Next Scheduled System Board Meeting

      Wednesday, February 28th @ 6:30 PM.

  13. Adjournment

    A motion to adjourn is required.

Minutes Tab

Prairie Lakes Library System
org logo

Prairie Lakes Advisory Committee Meeting: February, 2024

Tue Feb 13, 2024 3:30 PM - 5:00 PM UTC

Virtual-Only Meeting
Virtual Link: https://meet.goto.com/181260189
Information/Pin: Access Code: 181-260-189
To access via telephone, please dial: +1 (312) 757-3121

Call to Order

Chair: Chad Robinson | Chair-Elect: Heather Kinkaid

Robinson called the meeting to order at 9:31 am.

Roll Call and Introduction of Guests

Regular Representatives Present: Nunez, Carter, Schnupp/Sanders, DeVries, Janes, Davies, Langer, Heskett, Lehmann, Bartoli, Krebs-Smith, Burkhalter, Swanson, Teval, Robinson, Kunkel, Strunz, Demske, Stapleton, Sorrentino, Kinkaid
Regular Representatives Absent: Briese, Strehlow, Kornak
PLLS Staff Present: Anderson, Bue, Dowling, Erickson, Hudson, Novy, Ohs, Platteter
Guests: Stephen Brace (PLLS Board Trustee)

Approval of Agenda

Sorrentino motioned to approve the agenda.
Schnupp seconded the motion.
No further discussion.
Motion carried.

Approval of Previous Minutes

Included in packet.

Sorrentino motioned to approve the January 2024 minutes.
Krebs-Smith seconded the motion.
No further discussion.
Motion carried.

Informational Reports

PLLS Board Report – Ohs
System Director’s Report – Ohs
Youth Services Report – Ohs
• The system board did not have a quorum at the January meeting. The major business will be approving 2024 officers, approving the annual system report, reviewing a draft of the strategic plan, and a budget revision.
• Story Wagon 2024 facilitation is covered until the system hires a new consultant.
• Library Legislative Day visits went well, with no reports of tense visits. It was a thank-you year.

Technology Team Report – Novy
• Symphony Workflows upgrade runs tonight. Expect to be prompted to run the upgrade in the morning.
• BlueCloud Analytics migration to a private server went smoothly. There is a new log-in link.
• Working through PaperCut’s iOS Mobility Print service update permissions issue.
• Working through WisCat upgrade issue related to patron-placed requests made with the enhanced guest feature (patron not logged in). This should be resolved, if having issues contact PLLS IT team.
• 426 MasterClass Registrants (we have 4,000 seats)
• Working through the BadgerLink cutovers with ATT&T. Deadline extended until sometime in June. If you hear anything, get in touch with PLLS IT Team.
• PC Orders due soon, RFID tag orders due soon.

Communications & Marketing Report – Anderson
• Reminder to remove Gale Courses from websites by March 8.
• Reminder to check welcome brochures for outdated information – mobile app, CreativeBug, Gale Courses
• I’m here to help with Summer Library Program promotions and printing. Reach out with your ideas.

Guest Presentation: None

Special Order of Business for SHARE Consortium

Novy presented information regarding ILS server replacement and sought input from the group regarding future LAC preferences for procuring replacement servers.

Server Replacement (Possible Action)

Carter motioned to approve the replacement of two servers using the Server Replacement Fund.
Nunez seconded the motion.
Discussion: This is a planned replacement to keep tech up to date.
Motion carried.

Pre-Discussion of 2024 SHARE Budget

Ohs offered an opportunity to discuss 2025 budget processes, suggestions, priorities, suggested vendors/products, and comments. [Suggestions: Blackstone Audiobooks, Kanopy, SHARE catalog app, 1000 Books App, Quipu]

Unfinished Business (None)

New Business

System-Wide Puzzle Contest (Possible Action)

• Schnupp shared an idea for a system-wide puzzle tournament. Each library would host a local contest, then winners would compete again at a centralized puzzle tournament.

• Some links for you to peruse:
     – usajigsaw.org USA Jigsaw Puzzle Association
     – https://www.youtube.com/@usajigsaw
     – https://www.youtube.com/watch?v=Vc1IXpYsPuA Virtual Individual round from April last year
• Would be great to have standardized rules

No formal action taken.
Let Joy Schnupp (Williams Bay/Barrett Memorial) know by Friday if you’re interested in participating – and then she’ll schedule a meeting to hash out the details.

Member-Suggested Items for Future Meetings

None at this time.

Member Library Updates

Each member library was invited to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

Announcements

Next Scheduled Advisory Committee Meeting

Date/Time: Tuesday, March 5th @ 9:30 AM. 
Format: In-Person Only w/ Lunch Provided
Location: Matheson Memorial Library, Elkhorn

Next Scheduled System Board Meeting

Date/Time: Wednesday, February 28th @ 6:30 PM
Format: Hybrid
Location: PLLS Waterford Public Library

Ohs added that PLLS is seeking topics/speaker suggestions for LAC guest presentations.

Adjournment

A motion to adjourn is required.

Teval motioned to adjourn the meeting.
Bartoli seconded the motion.
Discussion: none.
Motion carried.
Robinson adjourned the meeting at 10:57 AM

Submitted by Tovah Anderson, February 12, 2024.

Attendance

Members

Name Attendance

Steve Ohs

powered by  

Take mission-critical meetings from friction to focus with Boardable.

Get Started