Prairie Lakes Library System
Prairie Lakes Library System Board Meeting 2023-2-22
Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Friends Room (2nd Floor)
Wednesday, February 22 2023
6:00pm - 8:00pm CST
NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.
Agenda
-
Welcome and Introductions6:00 pm CST
-
Call to Order
Interim President Annette Smith.
-
Roll
Brace, Broga, Carillo, Coffman, Dinnes, Laufenberg, Lea, Miller, Nugent, O'Hagan, Rodriguez, Schubring, Smith, Tilleros, Wilson.
-
Public Comment Period
Anyone wishing to address the System Board at this time will be allowed up to 5 minutes. Your subject can be anything whether on the agenda or not. The System Board should not engage in a discussion regarding comments because it was not part of the publicly noticed agenda. Upon conclusion of the public comment period, members of the audience are not allowed further comment unless they are participating in a public hearing or if specifically allowed by a majority vote or consent of the System Board due to involvement in an agenda item.
-
Declaration of Interests Concerning the Agenda
Any Trustee wishing to indicate a conflict of interest with any item(s) on the agenda is encouraged to do so at this time.
-
Presentations or Group Activities (If Any)
-
Approval of Consent Agenda
Items appearing as part of the consent agenda may be approved in a single motion or withdrawn for individual consideration. Trustees should indicate items to withdraw at this time.
-
Previous Meeting Minutes
-
Expenditures Report
-
Budget to Actual Report
-
-
Approval of Any Items Removed from Consent Agenda
Any items withdrawn from the consent agenda for individual consideration may be considered at this time.
-
Informational Reports
-
System Director's Report
-
Prairie Lakes Advisory Committee Report
-
-
Unfinished Business
-
Appointment of Board Officers (Possible Action)
Related documents in the packet:
- Overview of Library System Board Officer Positions
- Director's Note - Year One Board Officers.
-
-
New Business
-
Approval of 2023 Meeting Schedule (Possible Action)
Related documents in the packet:
- DRAFT 2023 Meeting Schedule
-
Approval of 2023 Advisory Committee Liaison Schedule (Possible Action)
Related documents in the packet:
- Draft Prairie Lakes Library System Liaison Schedule
-
Recognition of Past and Present Stakeholders (Possible Action)
Related documents in the packet:
- DRAFT Resolution of Recognition
-
Authorization for Advisory Committee to Develop Bylaws or Rules (Possible Action)
Related documents in the packet:
- Director's Note - Advisory Committee Language for System Bylaws
-
Presentation and Possible Approval of Initial Bylaws Structure (Possible Action)
Related documents in the packet:
- DRAFT Structure of Prairie Lakes Library System Bylaws
-
-
Announcements
-
Anticipated Business for Next Meeting
-
Presentation of WiLS Strategic Planning Proposal (Possible Action)
-
-
Adjourn
A motion to adjourn is required.
Minutes Tab
Prairie Lakes Library System
Prairie Lakes Library System Board Meeting 2023-2-22
Thu Feb 23, 2023 12:00 AM - 2:00 AM UTC
Held Virtually Due to Inclement Weather
https://meet.goto.com/151066053
Access Code: 151-066-053 United States: +1 (872) 240-3311
Welcome and Introductions
Call to Order
Acting President Smith called the meeting to order at 6:05 P.M.
Roll
Quorum met. (TA)
Members Present: Brace, Broga, Laufenberg, Lea, Miller, Nugent, O'Hagan, Rodriguez, Schubring, Smith, Tilleros, Wilson. Absent: Carillo, Coffman, Dinnes, Amendment: Laufenberg (TA)
Staff Present: Anderson, Erickson, Ohs, Platteter
Guests: Joseph Langer (Clinton Public Library)
Public Comment Period
No comments.
Declaration of Interests Concerning the Agenda
No conflicts or interests.
Presentations or Group Activities (If Any)
None.
Approval of Consent Agenda
Item b. Expenditures Report and item c. Budget to Actual Report were pulled from the consent agenda.
Previous Meeting Minutes
Amend last meetings minutes to include "Virtual" as its location.
Assigned to: Tovah Anderson
Due: 02/22/2023
Expenditures Report
Budget to Actual Report
Discussion point 1: Regarding the passthrough payments from counties to libraries: The money PLLS has received from the counties has been deposited in the LGIP General Account. When deposited before 11:00 A.M. the funds begin earning interest the day of the deposit. The interest in this account appears in budget line 5-37000. Due to the schedule frequency at which LGIP assesses interest, interest payments appear late the following month and are backdated.
Approval of Any Items Removed from Consent Agenda
Informational Reports
System Director's Report
Ohs discussed the progress the system has made in a variety of merge-related activities.
Prairie Lakes Advisory Committee Report
Ohs recapped the meetings lengthiest discussions including the committee's desire to draft bylaws and the upcoming merger of Arrowhead and Lakeshores OverDrive Advantage Accounts.
Unfinished Business
Appointment of Board Officers (Possible Action)
Related documents in the packet:
- Overview of Library System Board Officer Positions
- Director's Note - Year One Board Officers.
Ohs will appoint a system staff member as Recording Secretary and will include this in his next report to the board.
Assigned to: Steve Ohs
Due: 03/22/2023
At 6:46 P.M. Acting President Smith opened the floor for nominations for the office of President.
Broga Nominated Annette Smith.
At 6:46 P.M. Acting President Smith opened the floor for nominations for the office of Vice President.
Broga nominated Bob Miller.
At 6:47 P.M. Acting President Smith opened the floor for nominations for the office of Treasurer.
Schubring nominated Gary Tilleros
Brace nominated himself.
A discussion was had in which Tilleros accepted the nomination for Treasurer and Brace accepted a revised nomination for Assistant Treasurer.
Acting President Smith closed nominations at 6:50 P.M.
New Business
Approval of 2023 Meeting Schedule (Possible Action)
Update and distribute revised 2023 Meeting Schedule.
Assigned to: Steve Ohs
Due: 02/23/2023
Approval of 2023 Advisory Committee Liaison Schedule (Possible Action)
Discussion about how to handle situations when the trustee assigned the role of Advisory Committee Liaison is unable to attend the PLAC meeting.
Update and distribute revised 2023 Prairie Lakes Library System Liaison Schedule.
Assigned to: Steve Ohs
Due: 02/23/2023
Recognition of Past and Present Stakeholders (Possible Action)
Ohs presented a draft resolution recognizing past and present stakeholders. Trustees discussed desires for a larger degree of personalization including names in the resolution, certificates of recognition, and possible recognition from county boards.
Develop a list of the longest-serving trustees of Arrowhead and Lakeshores Library System boards.
Assigned to: Steve Ohs
Due: 03/22/2023
Draft and distribute a letter to Racine, Rock, & Walworth County Boards encouraging the recognition of the trustees on the said list.
Assigned to: Steve Ohs
Due: 03/22/2023
Use the said list to develop a more personalized revision of the Resolution in Recognition of Past and Present Stakeholders in lieu of certificates of recognition.
Assigned to: Steve Ohs
Due: 03/22/2023
Authorization for Advisory Committee to Develop Bylaws or Rules (Possible Action)
Presentation and Possible Approval of Initial Bylaws Structure (Possible Action)
President Smith opened the floor for volunteers to work on a Bylaws Subcommittee.
Nugent and Brace volunteered.
Work with Nugent and Brace to set a series of subcommittee meetings to draft bylaws to put before the full board.
Assigned to: Steve Ohs
Announcements
Tilleros shared that, due to the municipality of Waterford's reduction in library funding, two Waterford Public Library staff members have been laid off and are looking for new positions. Please share opportunities with Heather Kinkaid, WPL's director.
Anticipated Business for Next Meeting
Brace requested an an update on the system's efforts to update member library websites with the help of an American Recovery Plan Act (ARPA)-funded contract position.
Presentation of WiLS Strategic Planning Proposal (Possible Action)
Add ARPA Website Rebuild project to the next board agenda.
Assigned to: Steve Ohs
Due: 03/11/2023
Provide Ohs with an up-to-date list of libraries in this project's queue.
Assigned to: Tovah Anderson
Due: 03/10/2023
Adjourn
A motion to adjourn is required.
Meeting was adjourned by President Smith at 7:54 P.M.
Minutes submitted by Tovah Anderson on February 22, 2023.
Amended by Tovah Anderson on March 22, 2023 – Quorum met. Laufenberg was in attendance.
Attendance
Members
Name | Attendance |
---|---|
Tovah Anderson |
|
Steve Ohs |
|
Steven Platteter |
Documents Tab
Type | Name |
---|---|
Meeting Packet - PLLS Board - February 22, 2023 - Numbered.pdf |
Take mission-critical meetings from friction to focus with Boardable.
Get Started