Prairie Lakes Library System

Feb
14

Prairie Lakes Advisory Committee Meeting

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room (Across from Inner Library Entrance)

https://meet.goto.com/181260189
Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Tuesday, February 14 2023

9:30am - 11:00am CST

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

 

Agenda

  1. Call to Order
    9:30 am CST

    Alphabetically, by library name, the next chair candidates are: J. Schnupp, N. Dimassis, M. Hein, and J. Davies.

  2. Roll Call and Introduction of Guests

    Regular Representatives: Carter, Schnupp, Dimassis, Hein, Davies, Langer, Heskette, Kloeckner, Bartoli, Krebs-Smith, Burkhalter, Strehlow, Swanson, McCormick, Kornak, Robinson, Kunkel, Strunz, Zimmermann, Stapleton, Sorrentino, Kinkaid. Prairie Lakes Board Trustee(s): Mary Nugent.

  3. Approval of Previous Minutes

    Included in packet.

  4. Informational Reports
    1. System Director's Report

      Included in Packet.

    2. Library System Board Report (Liaison)
    3. Technology Team Report (Jim Novy)
    4. Marketing and Public Relations Coordinator's Report (Tovah Anderson)
    5. Youth Services Report (Jen Puccini)
    6. Inclusive Services Report (Rene Bue)
  5. Special Order of Business for SHARE Consortium (None)

    NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

  6. Unfinished Business
    1. DRAFT Liaison Schedule for 2023 (Possible Action)

      Draft schedule included in packet.

    2. Advisory Committee Bylaws (Possible Action)

      A three-person bylaws subcommittee was appointed last time. The committee will provide an update, and seek feedback from the group. Following this meeting, the subcommittee will begin work on a draft.

  7. New Business
    1. OverDrive Advantage and WPLC Representation (Possible Action)

      System staff recommendations document is included in the packet.

  8. Member-Suggested Items for Future Meetings
    1. Library Policy Sharing & Discussion

      Suggested by system staff.

  9. Member Library Updates

    Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

  10. Announcements
    1. Next Scheduled Advisory Committee Meeting

      Tuesday, March 7th @ 9:30 AM. Matheson Memorial Library Community Room.

    2. Next Scheduled System Board Meeting

      Wednesday, February 22nd @ 6:00 PM. Matheson Memorial Library Friends Room.

  11. Adjournment

    A motion to adjourn is required.

Minutes Tab

Prairie Lakes Library System
org logo

Prairie Lakes Advisory Committee Meeting

Tue Feb 14, 2023 3:30 PM - 5:00 PM UTC

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room(Across from Inner Library Entrance)

Call to Order

Called to order at 9:34 a.m. by Tami Bartoli, acting chair.

Roll Call and Introduction of Guests

Members Present: Bartoli, Burkhalter, Davies (via GoToMeeting), DeVries (Proxy for Dimassis via GoToMeeting), Keith Gerlach (Proxy for Kornak), Hein (via GoToMeeting), Heskett (via GoToMeeting), Kinkaid (via GoToMeeting), Krebs-Smith, Kunkel, Langer (via GoToMeeting), Sanders (Proxy for Schnupp via GoToMeeting), Sorrentino, Stapleton (via GoToMeeting), Strunz (via GoToMeeting), Swanson, Teval (Proxy for McCormick), Zimmerman ( via GoToMeeting)


PLLS Staff & Board Present: Bue, Dowling, Erickson, Hudson, Novy, Nugent, 

OhsGuests: Wyatt Ditzler (Beloit Public Library)

Approval of Previous Minutes

Sorrentino moves, Seconded by Gerlach, No further discussion. Motion Passed.

Informational Reports

System Director's Report

Ohs recapped his written report.

Library System Board Report (Liaison)

Nugent represented the PLLS Board. A special board meeting was called to discuss insurance policies which were approved at that meeting. The next PLLS Board meeting is Feb, 22nd 2023 at 6pm.

Technology Team Report (Jim Novy)

TEACH has signed a new contract for the next iteration of the Wide Area Network and is starting to schedule installations at library sites. Please include the tech team in replies if anyone reaches out directly. Discussed the current status of server software updates, NCIP 2.0 testing, and an updated people counter solution. Orders for the annual PC group must be in by Feb 24th.

Please include the Tech Team in any direct replies regarding TEACH and the Wide Area Network (WAN) installs

Submit annual PC group purchase orders to Novy

Due: 02/24/2023

Marketing and Public Relations Coordinator's Report (Tovah Anderson)

No report.

Youth Services Report (Jen Puccini)

Provided by Puccini, read by Ohs. Storywagon performers are booked with a total of 4 performers per library. Schedules have been sent out. Puccini and Phil Schomber from Hedberg Public Library are discussing a collaboration with Hedberg’s 1,000 Books Before Kindergarten app. A meeting is set for Feb 28th at 1pm for Youth Service staff to discuss said collaboration.

Inclusive Services Report (Rene Bue)

The State Inclusive Services SIG has not met since the last Advisory Committee meeting. Bue shared the state of the inclusive services service menu on the PLLS website.

Special Order of Business for SHARE Consortium (None)

None.

Unfinished Business

DRAFT Liaison Schedule for 2023 (Possible Action)

Davies requested Advisory Committee and PLLS Board meeting dates be added to the document once scheduled.

Motion by Teval to approve the liaison schedule. Strunz seconds. No further discussion. Motion passed.

Advisory Committee Bylaws (Possible Action)

The advisory committee asked clarifying questions relating to committee/work-group creation along with mileage reimbursement for Advisory Committee meetings. Discussion occured. The committee will take feedback and construct a formal draft for next meeting. No formal action was taken.

New Business

OverDrive Advantage and WPLC Representation (Possible Action)

Ohs presented the written report. The job description for a selection committee member was read. Discussion about the committee appointment requirement and objectives along with the content presented within the written report occurred. 

A motion by Burkhalter was made to task Ohs with appointing members to both the WPLC Steering Committee and the WPLC Selection Committee and report back on said appointments next meeting. Motion seconded by Sorrentino. No further Discussion. Motion Passed
A motion by Burkhalter was made to appoint Teval with the task of managing the PLLS OverDrive Advantage collection. Swanson seconds. No further discussion. Motion Passed.

Member-Suggested Items for Future Meetings

Library Policy Sharing & Discussion

Member Library Updates

Member libraries shared local updates including recent activities, milestones, success stories, renovation updates, and challenges.

Announcements

Next Scheduled Advisory Committee Meeting

Tuesday, March 7th @ 9:30 AM. Matheson Memorial Library Community Room.

Next Scheduled System Board Meeting

Wednesday, February 22nd @ 6:00 PM. Matheson Memorial Library Friends Room.

Adjournment

Motion to adjourn at 10:42 p.m. by Sorrentino, seconded by Teval. Motion passed.

Minutes submitted by David Dowling 02/14/2023.

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