Prairie Lakes Library System

Jan
09

Prairie Lakes Advisory Committee Meeting: January, 2024

Virtual-Only Meeting

https://meet.goto.com/181260189
Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Tuesday, January 9 2024

9:30am - 11:00am CST

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Connection Details:

Virtual Link: https://meet.goto.com/181260189

Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Agenda

  1. Call to Order
    5 mins
    9:30 am CST

    Chairperson Tami Bartoli 

  2. Roll Call and Introduction of Guests
    5 mins
    9:35 am

    Regular Representatives: Carter, Schnupp, Dimassis/Devries, Davies, Langer, Heskette, Sharon, Evansville, Bartoli, Krebs-Smith, Burkhalter, Strehlow, Swanson, Teval, Kornak, Robinson, Kunkel, Strunz, Demske, Stapleton, Sorrentino, Kinkaid. Prairie Lakes Board Trustee Liaison: Nat Coffman

  3. Approval of Agenda
    5 mins
    9:40 am
  4. Approval of Previous Minutes
    5 mins
    9:45 am

    Included in packet.

  5. Informational Reports
    10 mins
    9:50 am

    NOTE:  due to providing our guest presenter with a fixed start time, it is recommended that reports continue until 9:55 AM. Reports may then resume after the conclusion of the guest presentation.

    • PLLS Board Report
    • System Director's Report
    • Technology Team Report
    • Marketing & Public Relations Coordinator's Report
    • Youth Services Report
    • Inclusive Services Report
  6. Guest Presentation: Tips for Effective Board Meetings (Rachel Arendt - Rachel Arendt Consulting, LLC)
    40 mins
    10:00 am
  7. Special Order of Business for SHARE Consortium

    NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

    1. SirsiDynix Updates (Information)
  8. Unfinished Business (None)
  9. New Business
    1. Selection of LAC Officers for 2024 (Action)

      The LAC Bylaws state that a Chair and Chair-Elect are required. The Chair serves as presiding officer for meetings of the LAC. The Chair-Elect shall become chair in January of 2025. The LAC Bylaws state that the Chair and Chair-Elect shall be from different member counties.

    2. Library Legislative Day Update (Information)
  10. Member-Suggested Items for Future Meetings
  11. Member Library Updates

    Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

  12. Announcements
    1. Next Scheduled Advisory Committee Meeting

      Tuesday, February 13th @ 9:30 AM. 

      Via GoToMeeting Only

    2. Next Scheduled System Board Meeting

      Wednesday, January 24th @ 6:30 PM. Hybrid meeting format.

  13. Adjournment

    A motion to adjourn is required.

Minutes Tab

Prairie Lakes Library System
org logo

Prairie Lakes Advisory Committee Meeting: January, 2024

Tue Jan 9, 2024 3:30 PM - 5:00 PM UTC

Virtual-Only Meeting

Call to Order

Chairperson Tami Bartoli called the meeting to order at 9:32 AM.

Roll Call and Introduction of Guests

Regular Representatives Present: Carter, Nunez, Carter, Sanders, DeVries, Davies, Bartoli, Krebs-Smith, Burkhalter, Swanson, Teval, Kornak, Robinson, Kunkel, Strunz, Demske, Stapleton, Sorrentino, Kinkaid.
Regular Representatives Absent: [Vacant: Brigham Memorial Library], Langer, Heskett, [Vacant: Eager Free Public Library], Strehlow
PLLS Staff Present: Anderson, Bue, Dowling, Erickson, Hudson, Ohs, Platteter
Prairie Lakes Board Trustee Liaison: Nat Coffman, Absent
Guests Present: Wyatt Ditzler (Beloit Public Library), Rachel Arndt (Rachel Arndt Consulting, LLC)

Approval of Agenda

Teval motioned to approve the agenda.
Sorrentino seconded.
No discussion.
Motion carried.

Approval of Previous Minutes

Included in packet.

Sorrentino motioned to approve the previous minutes.
Strunz seconded.
No discussion.
Motion carried.

Informational Reports

PLLS Board Report: Ohs

  • Board met on December 27 and discussed 2024 Resource Library Contracts; delivery service renovation timeline; and a meeting schedule for 2024 was approved with modifications.
  • The next meeting is January 24 at 6:30 PM at the Waterford Office.

System Director's Report: Ohs

  • Annual report theming team met on December 21 for a data webinar with WiLS and members were asked to review the data and complete a worksheet supplied by WiLS. The theming team will meet again on January 17 at Milton to develop the strategic plan framework. Then WiLS will write a draft of the plan for PLLS’ review.
  • 3 annual report support sessions planned for PLLS libraries. 1/31 @ 10 am & 2/1 @ 1:30 pm (both focusing on changes from last year & values that impact county funding, & Q&A). 2/2 @ 10 am (nose-to-tail walkthrough especially for new directors).
  • Library Legislative Day Tuesday, February 6, beginning at 8:00 AM at Best Western Premier Park Hotel by the capitol. https://www.wisconsinlibraries.org/library-legislativ-day. 
  • The next LAC meeting is February 13.
  • Platteter gave a verbal report on Library Director Certification and continuing education requirements for the state of Wisconsin. Information is available on DPI’s website – a link to this info is available on PLLS’ site as well. https://dpi.wi.gov/libraries/public-libraries/governance-administration/directors

Technology Team Report: Dowling

  • PC Group Purchase orders due at the end of February
  • RFID Tag purchase around the same time – plan for two years of tags.
  • Night of February 13 there will be a Symphony update. Library staff should plan on running WorkFlows upgrades on the morning of the 14th.

Marketing & Public Relations Coordinator's Report: (Included in meeting packet) Anderson recapped her written report covering the following topics: 

  • One Seed, One Wisconsin Seed Library project
  • Wild Wisconsin Winter Webinar
  • Communications for sunsetting Gale Course e-resource
  • Additional story-based annual report template
  • Reminders about available Communications and Marketing services & PLLS newsletter.

Youth Services Report: Ohs

  • Still in a holding pattern concerning YS staffing until the strategic plan is completed.
  • Jen is putting the finishing touches on the Story Wagon schedule for 2024 and will remain on retainer until a staffing decision is made.
  • We have collected in-depth feedback from Angela Meyers at Bridges Library System regarding her position’s responsibilities, roles, workflows, and workload.

Inclusive Services Report: Bue

  • Next WI System Inclusive Services meeting is 1/16
  • WI Libraries Talk About Race webinar 1/11 registration still available – Moving from Allyship to Leadership https://www.wislibidea.com/schedule/

Guest Presentation: Tips for Effective Board Meetings (Rachel Arndt - Rachel Arndt Consulting, LLC)

Arndt defined meetings, gave tips for meeting structure and timings, discussed consent agendas, types of engagement, and how to use engagement to set the mood for a fun and productive meeting. Arndt shared the rights & responsibilities of meeting participants and the different roles they might fill.

Special Order of Business for SHARE Consortium

SirsiDynix Updates (Information)

  • Night of February 13 there will be a Symphony update. Library staff should plan on running WorkFlows upgrades on the morning of the 14th.
  • BlueCloud private suite looking at implementation after annual reports deadline.
  • Tracking Sirsi/Dynix’s plans for a new mobile app

Unfinished Business (None)

New Business

None.

Selection of LAC Officers for 2024 (Action)

Chad volunteered to be 2024 chair.
Heather Kinkaid volunteered to be Chair-elect.
No additional interest or nominations.

Bartoli called for a vote on the slate of nominees:
• Chad Robinson of Matheson Memorial Library as Chair
• Heather Kinkaid of Waterford Public Library as Chair-elect
No discussion.
Vote was unanimously in favor.

Library Legislative Day Update (Information)

See System Director's Report above (under item 5).

Member-Suggested Items for Future Meetings

Robinson asked for an update on the MasterClass grant and PLLS staff responded.

Member Library Updates

Each member library shared local updates if they had any.

Announcements

Next Scheduled Advisory Committee Meeting

Tuesday, February 13th @ 9:30 AM.  – Via GoToMeeting Only

Next Scheduled System Board Meeting

Wednesday, January 24th @ 6:30 PM. – Hybrid meeting format.

  • PLLS recently purchased a heavy-duty paper shredder for its upcoming records review project, where pre-merge documents deemed unnecessary according to record retention guidelines and system needs will be disposed of. After this project is complete, member libraries will be able to use the shredder as well.
  • Performance USA movie license certificates are out in delivery. If it doesn’t find its way to you in the next week or so, please reach out and we’ll reprint it.

Adjournment

Teval motioned to adjourn.
Davies seconded.
No discussion.
Motion carried.

        Bartoli adjourned the meeting at 11:20 AM.

Submitted by Tovah Anderson on Tuesday, January 9, 2024.

powered by  

Take mission-critical meetings from friction to focus with Boardable.

Get Started