Prairie Lakes Library System

May
02

Prairie Lakes Advisory Committee Meeting

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room (Across from Inner Library Entrance)

https://meet.goto.com/181260189
Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Tuesday, May 2 2023

9:30am - 11:00am CDT

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Connection Details:

Virtual Link: https://meet.goto.com/181260189

Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Agenda

  1. Call to Order
    9:30 am CDT

    A volunteer to chair this meeting is requested.

  2. Roll Call and Introduction of Guests

    Regular Representatives: Carter, Schnupp, Dimassis/Devries, Hein, Davies, Langer, Heskette, Kloeckner, Bartoli, Krebs-Smith, Burkhalter, Strehlow, Swanson, McCormick/Teval, Kornak, Robinson, Kunkel, Strunz, Zimmermann, Stapleton, Sorrentino, Kinkaid. Prairie Lakes Board Trustee(s): Mary Nugent.

  3. Approval of Previous Minutes

    Included in packet.

  4. Informational Reports
    1. System Director's Report (Steve Ohs)
    2. Library System Board Report
    3. Technology Team Report (Jim Novy)
    4. Marketing and Public Relations Coordinator's Report (Tovah Anderson)
    5. Youth Services Report (Jen Puccini)
    6. Inclusive Services Report (Rene Bue)
    7. Subcommittee on Bylaws Report (Bartoli, Davies, Krebs-Smith)
  5. Special Order of Business for SHARE Consortium

    NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

    1. Presentation of Current DRAFT 2024 Cooperative Budget (Informational)

      System staff will share updates with the group regarding the 2024 cooperative budget process.

    2. Discussion of the 2nd DRAFT 2024 Cooperative Budget (Possible Action)

      A time for feedback, proposals for changes, etc. It is recommended that any change proposals be accompanied by a vote. ONE KEY QUESTION: would you like the system to negotiate a 2-3 year agreement with LinkedIn Learning for Libraries to lock-in no cost increases?

    3. Next Steps in the 2024 Cooperative Budget Process (Informational, Discussion)

      Anticipated timeline:

      • PLLS staff are meeting with Gale Courses representatives later in the afternoon of this meeting day to receive a proposal.
      • June 2023 - Suggested target date for approval of the 2024 Cooperative Budget.
      • After approval of the budget, PLLS will monitor any outstanding vendor renewal quotes. If any quotes come back in excess of 5% increase, we will bring the budget back to the A.C. for your approval again.
    4. Large Print and Audiobook Floating Collection Participation (Discussion, Possible Action)
    5. SHARE Teacher Cards (Discussion, Possible Action)
  6. Unfinished Business (None)
    1. DRAFT PLLS Advisory Committee Bylaws (Discussion, Possible Action)

      Included in the packet is a draft bylaws document prepared by the Bylaws Subcommittee.

  7. New Business
    1. System Canva Subscription (Informational, Discussion)

      Tovah Anderson will lead a discussion on this topic.

  8. Member-Suggested Items for Future Meetings
  9. Member Library Updates

    Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

  10. Announcements
    1. Next Scheduled Advisory Committee Meeting

      Tuesday, June 6th @ 9:30 AM. Matheson Memorial Library Community Room.

    2. Next Scheduled System Board Meeting

      Wednesday, May 24th @ 6:30 PM. Hybrid meeting format.

  11. Adjournment

    A motion to adjourn is required.

Minutes Tab

Prairie Lakes Library System
org logo

Prairie Lakes Advisory Committee Meeting

Tue May 2, 2023 2:30 PM - 4:00 PM UTC

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room (Across from Inner Library Entrance)

https://meet.goto.com/181260189Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Call to Order

A volunteer to chair this meeting is requested.

Called to order at 9:31 AM by Tami Bartoli, acting chair.

Roll Call and Introduction of Guests

Regular Representatives – Present: Carter, DeVries (proxy for Dimassis), Bartoli, Krebs-Smith, Teval (proxy for McCormick), Kornak, Robinson, Kunkel; Present Virtually: Schnupp, Hein, Davies, Langer, Heskette, Kloeckner, Burkhalter, Strehlow, Swanson, Strunz, Sorrentino, Kinkaid, Nunez (Proxy for Brattin); Absent: Dimassis, Briese, McCormick, Brattin, Zimmermann, Stapleton
Prairie Lakes System Staff – Present: Ohs, Platteter, Novy, Dowling, Hudson, Erickson, Anderson, Bue; Absent: Schultz, Puccini
Prairie Lakes Board Trustee(s) Present: Mary Nugent.

Approval of Previous Minutes

Included in packet.

Motion to approve corrected minutes (add Schnupp under absent in Roll) by Sorrentino. Second by Krebs-Smith. Motion Carried.

Informational Reports

System Director's Report (Steve Ohs)

Ohs gave a verbal report.

Library System Board Report

Ohs gave a verbal report.

Technology Team Report (Jim Novy)

Novy gave a verbal report.

Marketing and Public Relations Coordinator's Report (Tovah Anderson)

Anderson gave a verbal report.

Youth Services Report (Jen Puccini)

No report.

Inclusive Services Report (Rene Bue)

Bue gave a verbal report.

Subcommittee on Bylaws Report (Bartoli, Davies, Krebs-Smith)

Bartoli summarized the revised draft (included in the meeting packet).

Special Order of Business for SHARE Consortium

NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

Presentation of Current DRAFT 2024 Cooperative Budget (Informational)

System staff will share updates with the group regarding the 2024 cooperative budget process.

Discussion of the 2nd DRAFT 2024 Cooperative Budget (Possible Action)

A time for feedback, proposals for changes, etc. It is recommended that any change proposals be accompanied by a vote. ONE KEY QUESTION: would you like the system to negotiate a 2-3 year agreement with LinkedIn Learning for Libraries to lock-in no cost increases?

Group discussion resulted in a consensus to:
1. renew SkyRiver contract;
2. Renew LinkedIn Learning for 1 year with possible multi-year renewal next budget cycle;
3. Bring Gale information and pricing back to PLAC in June.

Survey libraries: who will use LocalHop; Who wants Room Reservation option.

Assigned to: Steve Ohs

Due: 05/24/2023

Next Steps in the 2024 Cooperative Budget Process (Informational, Discussion)

Anticipated timeline:

  • PLLS staff are meeting with Gale Courses representatives later in the afternoon of this meeting day to receive a proposal.
  • June 2023 - Suggested target date for approval of the 2024 Cooperative Budget.
  • After approval of the budget, PLLS will monitor any outstanding vendor renewal quotes. If any quotes come back in excess of 5% increase, we will bring the budget back to the A.C. for your approval again.

Large Print and Audiobook Floating Collection Participation (Discussion, Possible Action)

Ohs shared background of this Lakeshores Library System project. No action.

SHARE Teacher Cards (Discussion, Possible Action)

Teval motioned to adopt SHARE Teacher Cards as a permanent offering based on the success of the one year trial. DeVries Seconded. No further discussion. Motion carried.

Unfinished Business

DRAFT PLLS Advisory Committee Bylaws (Discussion, Possible Action)

Included in the packet is a draft bylaws document prepared by the Bylaws Subcommittee.

Teval motioned to adopt the Draft PLLS Advisory Committee Bylaws with the correction of "23" libraries to "22" libraries and the corrected spelling of "Delevan" to "Delavan". Sorrentino seconded.Tech Trouble ensued.Teval rescinded his motion and motion was tabled.

New Business

System Canva Subscription (Informational, Discussion)

Tovah Anderson will lead a discussion on this topic.

Anderson shared information about PLLS' Canva Teams subscription and the efforts to get all PLLS' libraries set up with an account.

Member-Suggested Items for Future Meetings

Adoption of bylaws. 2024 Budget Draft.

Member Library Updates

Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

General information was shared by several libraries.

Announcements

Next Scheduled Advisory Committee Meeting

Tuesday, June 6th @ 9:30 AM. Matheson Memorial Library Community Room.

Next Scheduled System Board Meeting

Wednesday, May 24th @ 6:30 PM. Hybrid meeting format.

Adjournment

A motion to adjourn is required.

Adjourned by Bartoli at 10:36 AM

Motion to adjourn by Sorrentino. Second by Teval. Motion Carried.

Submitted by Tovah Anderson May 2, 2023.

Revised June 8, 2023 by Tovah Anderson. A technical error occurred and the second half of the minutes was not saved (item 5 d. onward). The minutes were therefore incomplete when submitted for approval at the June 6, 2023 meeting.

Attendance

Members

Name Attendance

Steve Ohs

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