Prairie Lakes Library System

Call to Order

Chairperson Tami Bartoli.

Bartoli called the meeting to order at 9:32 AM.

Roll Call and Introduction of Guests

Regular Representatives: Present: Schnupp (via GoTo Meeting), DeVries (Beloit), Hein (via GoTo Meeting), Davies, Langer (via GoTo Meeting), Heskette, Bartoli, Krebs-Smith, Strehlow (via GoTo Meeting), Swanson, Teval (via GoTo Meeting), Robinson, Kunkel, Strunz (via GoTo Meeting), Stapleton, Sorrentino, Kinkaid (via GoTo Meeting), Schoofs (Aram); Absent: Dimassis, Kloeckner, Burkhalter, Kornak, Demske;  Prairie Lakes Board Trustees: Gary Tilleros, Annette Smith; Prairie Lakes Staff: Ohs, Platteter, Erickson, Dowling, Bue, Anderson; Guests: Wyatt Ditzler (Beloit)

Approval of Previous Minutes

Document included in packet: PLLS LAC Minutes – July 2023.pdf

Informational Reports

Library System Board Report

Document included in packet: System Directors Report - September 2023 Advisory Committee Meeting.pdf

Ohs recapped the written report included in the packet.

System Director's Report (Steve Ohs)

Document included in packet: System Directors Report - September 2023 Advisory Committee Meeting.pdf

Ohs recapped the written report included in the packet.

Technology Team Report (Jim Novy)

Novy gave a verbal report on the following topics:
• Site visits underway
• TEACH upgrades are underway
• Fix is in the works to correct HTML notices using legal names instead of prefered names. If you need this corrected ASAP, please submit a help desk ticket.
• Cataloging Committee thinks using the additional "LGBTQ People" subject heading is working, but will take suggestions of specific alternate headings under consideration if requested.

Marketing and Public Relations Coordinator's Report (Tovah Anderson)

Document included in packet: M&PR Report 09122023.pdf

Anderson recapped the written report included in the packet. Ohs added that PLLS now has PLLS -branded table throws that libraries may request use of.

Youth Services Report (Steve Ohs)

YS content is included in the System Director's Report.

Ohs deferred this report to item 6a: Unfinished Business; PLLS Youth Services Program (Discussion).

Inclusive Services Report (Rene Bue)

Bue stated her intention to email the directors a detailed Inclusive services report. Bue's verbal report touched on the following topics:
• Development of a list of assistive technology items available around the state is under development
• ALA Libraries Transforming Communities Grants will be opening soon
• State IDEA Team is restructuring
• Accepting input on what IDEA tools and common challenges should be included in IDEA Orientations for new library directors.
• DPI will be updated the Inclusive Services Guide and Inventory
• WLA Inclusive Services Special Interest Group (SIG) is presenting sessions at WLA Conference; has a professional learning calendar; and is looking for new SIG leadership. 

Special Order of Business for SHARE Consortium

NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

SMS Messaging (Discussion, Possible Action)

Novy shared recent legislation involving SPAM text messages that has lead to the most recent round of SHARE SMS blocks by T-Mobile. Novy also shared possible work arounds.

Lexile Scores in Catalog (Discussion, Possible Action)

Novy presented the option to purchase a subscription of Lexile Scores through SirsiDynix to be updated in the SHARE catalog annually.

BCA Private Suite (Discussion, Possible Action)

Novy shared the limitations of our shared BLUEcloud Anayltics suite (interface will not be developed much further, IT cannot manipulate the data as much as they like, etc.) and the opportunities a private BCA Suite would create (upgraded interface, access to all the data to manipulate, schedule e-resource stat pushes, create custom data dashboards, etc). 
Cost of one-time data transfer and annual subscription is a little steep. SirisDynix has been willing to negotiate in the past.

NCIP 2 Rollout (Informational)

Novy reported that SirsiDynix finally has a working version of their new NCIP protocol that works as well or better than the old version. Implementation will not result in a huge change for staff working with Interlibrary Loan requests.

Unfinished Business (None)

PLLS Youth Services Program (Discussion)

Ohs recapped the Youth Services section of the Director's Report included in the packet.Directors opined a preference for PLLS to hold off on making YS staffing decisions until after strategic planning concludes.

New Business

SEWI CE Grant (Informational)

This round of grants with many of the dollars forfeited. Please save your CE receipts and request reimbursement through SEWI. A new round is expected to open.

Preliminary Library Allocations of 2024 System Hoopla Funds (Informational)

Documents in packet: PRELIMINARY - 2024 Library Hoopla Allocations - 2024 Hoopla Allocations.pdf & Hoopla System to Local Comp.xlsx
Jim's preliminary numbers are off–see notes on included documents.

2024 Procedure for County Tax Exemption Applications (Informational)

Ohs and Platteter discussed PLLS current role in communications surrounding Municipal Applications for County Tax Exemption:
• PLLS communicates the thresholds to library directors
• PLLS sends a notice to municipal clerks that the clerk needs to file an exemption application with the County Clerk.
• Each library works with its municipal clerk to accomplish the exemption.
• Failure to file for exemption results in double library taxation for residents within the municipality.

Narcan in Libraries (Discussion)

• Quite a few libraries have Narcan.
• Many have recieved training through their police and EMS services.
• Some libraries have received Narcan at no cost through the county health department.
• The shelf-life of the product is measured in years.
• Use of Narcan falls under the same Good Samaritan laws as the performance of CPR

Member-Suggested Items for Future Meetings

Due to the October 10th  Strategic Planning Meeting and WLA Conference, directors would like to assess the agenda to determine if the October Advisory Council meeting is needed.

Member Library Updates

Members shared local updates.

Announcements

• Tilleros announced Waterford Jam Fest raised over $44,000 for the Friends of Waterford Public Library.
• Tillers thanked the Advisory Committee for their service and expressed how much more prepared he is to vote on PLLS Board matters after listening to the Advisory Committee discussions.

Next Scheduled Advisory Committee Meeting

Tuesday, October 3rd @ 9:30 AM. Matheson Memorial Library Community Room.

Next Scheduled System Board Meeting

Wednesday, September 27th @ 6:30 PM. Hybrid meeting format.

Adjournment

Bartoli adjourned the meeting at 11:27 AM.