Prairie Lakes Library System

Apr
24

Prairie Lakes Library System Board Meeting - April 24th, 2024

PLLS Waterford Offices - 2nd Floor - 29134 Evergreen Drive, Suite 600, Waterford, WI, 53185

https://meet.goto.com/151066053
Phone: +1 (872) 240-3311 – Access Code: 151-066-053

Wednesday, April 24 2024

6:30pm - 8:30pm CDT

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Virtual Connection Information:

Web URL: https://meet.goto.com/151066053

Via Phone: +1 (872) 240-3311 – Access Code: 151-066-053

Agenda

  1. Call to Order
    6:30 pm CDT

    Annette Smith (Board President)

  2. Welcome and Introductions
  3. Roll

    Brace, Coffman, Dinnes, Johnson, Laufenberg, Lea, Miller, Nugent, Schubring, Smith, Tilleros, Wilson.

  4. Public Comment Period

    Anyone wishing to address the System Board at this time will be allowed up to 5 minutes. Your subject can be anything whether on the agenda or not. The System Board should not engage in a discussion regarding comments because it was not part of the publicly noticed agenda. Upon conclusion of the public comment period, members of the audience are not allowed further comment unless they are participating in a public hearing or if specifically allowed by a majority vote or consent of the System Board due to involvement in an agenda item.

  5. Declaration of Interests Concerning the Agenda

    Any Trustee wishing to indicate a conflict of interest with any item(s) on the agenda is encouraged to do so at this time.

  6. Presentations or Group Activities (If Any)
    1. Presentation of 2023 Financial Audit - Baker Tilly US, LLP

      Wendi Unger from Baker Tilly will present the 2023 PLLS financial audit.

  7. Approval of Consent Agenda

    Items on the consent agenda are intended to be approved in a single motion. Any trustee may withdraw any individual item(s)  for separate consideration under agenda item #8.

    Consent agenda items:

    1. Approval of Agenda
    2. Approval of Revised February Meeting Minutes
    3. Approval of March Meeting Minutes
    4. Approval of Expenditures Report
    5. Approval of Financial Report

     

  8. Discussion and Approval of Any Items Withdrawn from Consent Agenda
  9. Reports
    1. System Director
    2. Prairie Lakes Advisory Committee
    3. 2023 Baker Tilly Financial Audit Report (Presented during Item 6a)
  10. Closed Session (Possible Action)

    The Board may wish to convene in closed session under Wis. Stat. 19.85(1)(c) to consider the employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. No action will be taken in closed session.

  11. Unfinished Business
    1. Staff Compensation (Possible Action)
    2. Approval of a One-Year Renewal of Evergreen Drive Lease (Possible Action)

      Director's Note: Approval is requested to renew the Evergreen Drive office space lease for a period of one year at a monthly rate of $2,150. Fiscal impact: increase of $3,768 over the previous year. Effective period: December 1st, 2024 through November 30th, 2025.

  12. New Business
    1. DRAFT Prairie Lakes Library System Bylaws (Possible Action)

      No edit suggestions were received as of 4/11/24. A copy of the draft with line numbering is provided in the packet.

  13. Announcements
    1. Next Regular Meeting: Wednesday, May 22nd @ 6:30 PM

      Location: Racine Public Library (Tentative)

    2. PLLS Board Retreat: Saturday, June 22nd, 8:30 AM - 12:30 PM

      Location: Lake Geneva Public Library

  14. Anticipated Business for Next Meeting
    1. Review of system effectiveness responses from FY 2023 member library annual reports.
    2. Presentation of post-merger issues list and roadmap.
  15. Adjourn

    A motion to adjourn is required.

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