Prairie Lakes Library System

Jun
21

Prairie Lakes Library System Board Meeting 2023-6-21

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room (Across from Inner Library Entrance)

https://meet.goto.com/151066053
Phone: +1 (872) 240-3311 – Access Code: 151-066-053

Wednesday, June 21 2023

6:30pm - 8:00pm CDT

 

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Virtual Connection Information:

Web URL: https://meet.goto.com/151066053

Via Phone: +1 (872) 240-3311 – Access Code: 151-066-053

Agenda

  1. Call to Order
    6:30 pm CDT

    Gary Tilleros (Acting Chair)

  2. Welcome and Introductions
  3. Roll

    Brace, Broga, Carillo, Coffman, Dinnes, Laufenberg, Lea, Miller, Nugent, O'Hagan, Rodriguez, Schubring, Smith, Tilleros, Wilson, Advisory Committee Liaison Dimassis/DeVries.

  4. Public Comment Period

    Anyone wishing to address the System Board at this time will be allowed up to 5 minutes. Your subject can be anything whether on the agenda or not. The System Board should not engage in a discussion regarding comments because it was not part of the publicly noticed agenda. Upon conclusion of the public comment period, members of the audience are not allowed further comment unless they are participating in a public hearing or if specifically allowed by a majority vote or consent of the System Board due to involvement in an agenda item.

  5. Declaration of Interests Concerning the Agenda

    Any Trustee wishing to indicate a conflict of interest with any item(s) on the agenda is encouraged to do so at this time.

  6. Presentations or Group Activities (If Any)
    1. PLLS Staff Profile: Jim Novy

      Jim Novy is the PLLS Information Technology Manager. Jim will introduce himself to the Board, provide an overview of the types of work he performs for PLLS, and answer questions.

  7. Approval of Consent Agenda

    Items appearing as part of the consent agenda may be approved in a single motion or withdrawn for individual consideration. Trustees should indicate items to withdraw at this time.

    1. Previous Meeting Minutes

      Included in the packet.

    2. Expenditures Report

      Expenditures report included in the packet.

    3. Budget to Actual Report

      Financial report included in the packet.

  8. Approval of Any Items Removed from Consent Agenda

    Any items withdrawn from the consent agenda for individual consideration may be considered at this time.

  9. Informational Reports
    1. System Director's Report

      Included in the packet.

    2. Prairie Lakes Advisory Committee Report

      Oral report by Nugent/Ohs.

  10. Unfinished Business

    NOTE:  A hard-stop on discussion is recommended at 7:45 pm. The Matheson Memorial Library closes at 8 pm.

    1. Draft PLLS Procurement Policy (Possible Action)
    2. Draft PLLS Employee Vacation and Leave Policy (Possible Action)
  11. New Business
    1. 2024 Expected County Library Funding Payments and Update (Informational)

      S. Ohs will provide the Board with a brief overview of reimbursement funding requests on behalf of the member libraries for 2024.

  12. Announcements
    1. Next Meeting: Wednesday, July 26th @ 6:30 PM
  13. Anticipated Business for Next Meeting
    1. Continued Work on System Policy Framework
    2. Strategic Planning: Stakeholder Preferences Survey by WiLS
  14. Adjourn

    A motion to adjourn is required.

Minutes Tab

*** Unofficial Prairie Lakes Library System Board Meeting

Wed Jun 21, 2023, 6:30 PM-8:00 PMCDT
Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121
The Friends Room (on the Second Floor)

Virtual Connection Information:
Web URL: https://meet.goto.com/151066053
Via Phone: +1-872-240-3311 - Access Code: 151-066-4500

*** Unofficial ***

Call to Order

Annette Smith, President, called the unofficial meeting to order at 6:34 PM.

Welcome and Introductions

None.

Roll

Trustees: Present: Broga, Nugent, Rodriguez, Smith, Tilleros; Present Virtually: Dinnes, Wilson; Absent: Brace, Carilllo, Coffman, Laufenberg, Lea, Miller, O'Hagan, Schubring; System Staff: Present: Anderson, Erickson, Novy, Ohs, Platteter; Absent: Dowling, Hudson, Schults; Guests: None.        A quorum was not met.

When emailing trustees about future meetings, include a request for each trustee to reply with whether or not they plan to attend the meeting.

Assigned to: Steve Ohs

Public Comment Period

None.

Declaration of Interests Concerning the Agenda

None.

Presentations or Group Activities

PLLS Staff Profile: Jim Novy

Jim Novy, PLLS' Information Technology Manager, introduced himself and provided an overview of the types of work he performs for PLLS. Novy answered questions from trustees following the introduction.

Informational Reports

System Director's Report

Included in the packet.

Ohs recapped the included written report and added information about a listening session he attended regarding the possibility of a joint library in Walworth County.

Prairie Lakes Advisory Committee Report

Oral report by Nugent/Ohs.

Ohs and Nugent recapped the included written report.

Going forward, include PLAC minutes in board packets.

Assigned to: Steve Ohs

Announcements

Next Meeting: Wednesday, July 26th @ 6:30 PM

Anticipated Business for Next Meeting

Continued Work on System Policy Framework

Strategic Planning: Stakeholder Preferences Survey by WiLS

Adjourn

Smith adjourned the unofficial meeting at 7:10 PM.

Submitted by Tovah Anderson June 21, 2023.

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