Prairie Lakes Library System

Sep
27

Prairie Lakes Library System Board Meeting 2023-9-27

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121 - Community Room (Across from Inner Library Entrance)

https://meet.goto.com/151066053
Phone: +1 (872) 240-3311 – Access Code: 151-066-053

Wednesday, September 27 2023

6:30pm - 8:00pm CDT

 

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Virtual Connection Information:

Web URL: https://meet.goto.com/151066053

Via Phone: +1 (872) 240-3311 – Access Code: 151-066-053

Agenda

  1. Call to Order
    6:30 pm CDT

    Annette Smith (Board President)

  2. Welcome and Introductions
  3. Roll

    Brace, Broga, Carillo, Coffman, Dinnes, Laufenberg, Lea, Miller, Nugent, O'Hagan, Rodriguez, Schubring, Smith, Tilleros, Wilson, Advisory Committee Liaison Michelle Carter (Aram Public Library).

  4. Public Comment Period

    Anyone wishing to address the System Board at this time will be allowed up to 5 minutes. Your subject can be anything whether on the agenda or not. The System Board should not engage in a discussion regarding comments because it was not part of the publicly noticed agenda. Upon conclusion of the public comment period, members of the audience are not allowed further comment unless they are participating in a public hearing or if specifically allowed by a majority vote or consent of the System Board due to involvement in an agenda item.

  5. Declaration of Interests Concerning the Agenda

    Any Trustee wishing to indicate a conflict of interest with any item(s) on the agenda is encouraged to do so at this time.

  6. Presentations or Group Activities (If Any)
  7. Approval of Consent Agenda

    Items appearing as part of the consent agenda may be approved in a single motion or withdrawn for individual consideration. Trustees should indicate items to withdraw at this time.

    1. Previous Meeting Minutes

      Previous meeting minutes included in the packet. 

      PLLS Board Minutes - August, 2023.pdf
    2. Expenditures Report

      Expenditures report included in the packet.

      September Check Register.pdf
    3. Budget to Actual Report

      Financial report included in the packet.

      September Board Financial.pdf
  8. Approval of Any Items Removed from Consent Agenda

    Any items withdrawn from the consent agenda for individual consideration may be considered at this time.

  9. Informational Reports
    1. System Director's Report

      Included in the packet.

      System Director's Report - PLLS Board Meeting - 2023, September.pdf
    2. Prairie Lakes Advisory Committee Report
  10. Unfinished Business (None)
  11. New Business
    1. 2024 PLLS Budget (Discussion, Possible Action)
      1. 2024 Budget Overview
        DRAFT 2024 PLLS Budget-1.pdf
      2. Proposed Salary Schedule and Updated Position Descriptions
        PLLS Position Descriptions.pdf 2024 Salary Schedule Proposal.pdf Compensation Model Costs.pdf
      3. Possible Closed Session Under Wis. Stat. § 19.85(1)(c) to Consider Employee Compensation

        Wis. Stat. § 19.85(1) requires that the governmental body pass a motion, by recorded majority vote, in order to convene in closed session.

  12. Announcements
    1. Next Meeting: Wednesday, October 18th @ 6:30 PM

      NOTE: This meeting is staggered one week early due to the timing of the 2023 Wisconsin Library Association Annual Conference.

    2. PLLS Fall Banquet : Evening, November 16th, 2023.
  13. Anticipated Business for Next Meeting
  14. Adjourn

    A motion to adjourn is required.

Minutes Tab

Prairie Lakes Library System
org logo

Prairie Lakes Library System Board Meeting 2023-9-27

Wed Sep 27, 2023 11:30 PM - 1:00 AM UTC

Matheson Memorial Library - 101 N Wisconsin St, Elkhorn, WI 53121
*** ROOM CHANGE: Mary Bray room upstairs. Follow the signs in the building.

Virtual Connection Information:
Web URL: https://meet.goto.com/151066053Via Phone: +1 (872) 240-3311 – Access Code: 151-066-053

Call to Order

Annette Smith (Board President)

Smith called the meeting to order at 6:30 pm.

Smith asked for a motion to approve the agenda.

Nugent motioned to accept the agenda.
Brace seconded.
Discussion: Smith suggested amending the meeting end time to 7:45pm to accommodate the venue's 8:00 pm closing time.

Nugent amended the motion to accept the agenda with a revised ending time of 7:45 pm.
Brace seconded.
No further discussion.
The motion carried.

Welcome and Introductions

Skip Mosshamer, President of Barrett Memorial Library Board
Bobbi Sorrentino, Director of Walworth Memorial Library

Roll

Members Present: Miller, Tilleros, Dinnes, Smith, Lea (via GoTo), Broga, Brace (via GoTo), Nugent, Schubring (via GoTo), Wilson (via GoTo). Absent: Carillo, Coffman, Laufenberg, Rodriguez, O'Hagan.
Advisory Committee Liaison: Absent: Michelle Carter (Aram Public Library).
Prairie Lakes Library System Staff Present: Ohs, Platteter, Erickson, Anderson
Guests Present: Skip Mosshamer, President of Barrett Memorial Library Board; Bobbi Sorrentino, Director of Walworth Memorial Library

Public Comment Period

Smith received a letter drafted by Joe Davies, Director of Burlington Public Library, in concurrence with Emily Kornak, Director of Lake Geneva Public Library and Michelle Carter, Director of Aram Public Library, pertaining to Agenda item 11 a. ii. – Proposed Salary Schedule and Updated Position Descriptions. Copies of the letter were distributed to trustees at the meeting to review.

***Note: due to lack of time, Agenda item 11 a. ii. – Proposed Salary Schedule and Updated Position Descriptions was not discussed at the 10/3/2023 meeting. A special meeting–with the option of a closed session–was requested by trustees to discuss the proposed salary schedule and position descriptions. Date, time, and location were left to be determined.


Smith mentioned receiving a second article of public correspondence moments before the board meeting. Smith will communicate with the writer before taking any additional action.

Declaration of Interests Concerning the Agenda

None.

Presentations or Group Activities (If Any)

None.

Approval of Consent Agenda

Items appearing as part of the consent agenda may be approved in a single motion or withdrawn for individual consideration. Trustees should indicate items to withdraw at this time.

Previous Meeting Minutes

Previous meeting minutes included in the packet. 

Expenditures Report

Expenditures report included in the packet.

Budget to Actual Report

Financial report included in the packet.

Brace motioned to approve the consent agenda.
Tilleros seconded.
No discussion.
The motion carried.

Approval of Any Items Removed from Consent Agenda

None.

Informational Reports

System Director's Report

Included in the packet.

Ohs recapped the included written report.

Prairie Lakes Advisory Committee Report

Ohs recapped the included written report.

Unfinished Business (None)

None. 

New Business

2024 PLLS Budget (Discussion, Possible Action)

Ohs recapped the included written report.

2024 Budget Overview

Ohs talked through the Draft Budget section by section calling out new, deleted, and revised lines. Trustees posed questions at the conclusion of each budget section; Ohs, Erickson, and Platteter provided responses.

Prepare extra salary & position data for special meeting:• Consider completing staff reviews.• How close are the proposed salaries to the findings of the WI wage survey?• Include a benefits cost alongside the salary proposals.• Break down IT Staff wages.

Proposed Salary Schedule and Updated Position Descriptions

***This item was not discussed due to lack of time. A special meeting with the option to go into closed session was requested by the trustees. The date, time, and location were not determined – a preference for a virtual meeting at a date prior to the October 18 meeting was expressed.

Possible Closed Session Under Wis. Stat. § 19.85(1)(c) to Consider Employee Compensation

Wis. Stat. § 19.85(1) requires that the governmental body pass a motion, by recorded majority vote, in order to convene in closed session.

***No closed session was held.

Announcements

• Milton Public Library will be awarded the WLA Special Library Programming Award for 2023.
• Steve Platteter will be awarded the WLA DEMCO Librarian of the Year Award for 2023.

Next Meeting: Wednesday, October 18th @ 6:30 PM

NOTE: This meeting is staggered one week early due to the timing of the 2023 Wisconsin Library Association Annual Conference.

PLLS Fall Banquet : Evening, November 16th, 2023.

Anticipated Business for Next Meeting

Adjourn

A motion to adjourn is required.

Smith adjourned the meeting at 7:45 pm.

Miller motioned to adjourn.
Dinnes seconded.
No discussion.
Motion carried.

Submitted by Tovah Anderson on Thursday, September 28, 2023.

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