Purdue Polytechnic High School
PPHS Board of Directors meeting
PPHS Englewood - 1st floor conference room
Wednesday, January 11 2023
4:00pm - 5:30pm EST
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Agenda
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Opening Items4:00 pm EST
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Call to Order
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Record Attendance and Guests
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Approval of Minutes
M.Weber will request a motion to approve the December 7, 2022 Board Meeting minutes. The Board is required to approve the minutes by recorded vote.
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Showcase
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South Bend Community Action Meetings
J.Zobrosky will share an update regarding the Community Action meetings and community engagement efforts taking place in South Bend.
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Finance
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Finance Committee Update
K.Kobe will provide a brief update from the Finance Committee with the support of PPHS's financial consultants, Linsday Phillips and Bryan Adams.
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Audit Update
K.Warren will provide a brief update regarding PPHS's annual financial audit.
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Operations
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HR Update
K.Warren will provide a brief HR update.
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Governance
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Board Reorganization
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Officer Positions
M.Weber will accept nominations for Board officer positions. The Board is required to approve new officer positions by recorded vote.
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Purdue Appointed Board Position
G.Bertoline will introduce Shane Hageman, Purdue University's selected appointee to the PPHS Board. The Board is required to approve the appointment by recorded vote.
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Charter Application Update
S.Bess will give a brief updating regarding PPHS's charter application.
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IPS Referendum Sharing Update
K.Warren will give a brief update regarding discussions with IPS about referendum sharing.
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Development Update
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Gift Policy
M.Quintana will present a gift policy that the Development Committee recommends be adopted by the Board. The Board is required to approve the policy by recorded vote.
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Funding
K.Reier will provide a brief update regarding PPHS's philanthropic support.
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Academic Excellence
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Graduation Rate
K.Warren will discuss PPHS's 2022 graduation rate.
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Public Comment
The Board shall hear public comment. The Board shall prioritize comments related to agenda items, followed by other topics.
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Closing Items
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Next Meeting Date
The next PPHS Board of Directors meeting is scheduled for March 8, 2023 at 4:00 PM.
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Minutes Tab
PPHS Board of Directors Meeting Minutes
Wednesday, January 11, 2023
Opening Items
Call to Order
M.Weber called the meeting to order at 4:04 PM.
Record Attendance and Guests
Directors Present:
Approval of Minutes
M.Weber will request a motion to approve the December 7, 2022 Board Meeting minutes. The Board is required to approve the minutes by recorded vote.
J.Smith made a motion to approve the December 7, 2022 Board Meeting minutes. R.Wynkoop seconded the motion.
Showcase
South Bend Community Action Meetings
J.Zobrosky will share an update regarding the Community Action meetings and community engagement efforts taking place in South Bend.
J.Zobrosky reported that the South Bend Community Action meeting initiative is multifaceted. There is a prevalent anti-charter stigma in South Bend and the goal is to get everyone to work together. J.Zobrosky explained that he had an idea of how to get schools across South Bend to collaborate. South Bend schools have lost several thousand students over the last decade. Community Action meetings have been presented as a way for all schools and stakeholders to work together. The idea is that if we support teachers and make PPHS known as the best place to support teachers, we'll get teachers and then we'll get students. The initiative has gotten a lot of local press. A student panel was held on November 29th. The next meeting is in March which will include a teacher panel. The last meeting is scheduled for May and the goal is to have a focus group convene to put together tangible ideas based on previous discussions throughout the year to create a playbook for what teachers need in the classroom and how to implement those ideas.
Finance
Finance Committee Update
K.Kobe will provide a brief update from the Finance Committee with the support of PPHS's financial consultants, Linsday Phillips and Bryan Adams.
K.Kobe reported that he, Jamal, Gary, and Maria met with the financial consultants approved by the Board at the last Board meeting. The consultants are evaluating our financial structure and providing support to get us up to speed so that the transactions in the first half of the year are accurate. They dove into that work in the middle of December and have helped us get going.
Audit Update
K.Warren will provide a brief update regarding PPHS's annual financial audit.
K.Warren reported that PPHS is still working with the auditing firm to make sure they get all of the information needed to do the audit. We are behind schedule and the financial consultants are supporting getting the information the auditing firm needs. The auditors have reached out to the State Board of Accounts to get an extension through the end of the month and we anticipate needing one more extension.
Operations
HR Update
K.Warren will provide a brief HR update.
K.Warren reported that the open accounting specialist position has been backfilled by Fernanda Bucio who has been with the organization since 2019. Fernanda started as an instructional assistant, then office manager, and is now the accounting specialist.
Enrollment Update
S.Ward will provide a brief enrollment update.
S.Ward shared a report of PPHS's current enrollment numbers at each campus and shared that we are right where we want to e budget-wise. S.Ward reported that a count day is coming up in February and Englewood will probably be turning away students next year which may help to build up numbers at North and West. South Bend is slightly ahead of where they were at this point last year and North is doing well but is a little below where they were last year.
Governance
Board Reorganization
Officer Positions
M.Weber will accept nominations for Board officer positions. The Board is required to approve new officer positions by recorded vote.
M.Weber stated that two things have contributed to PPHS's success and those include the involvement from Purdue and the independence we have had at the same time. As we started to think about what the future might look like, especially given changes happening at Purdue, Purdue felt this was a good time to strengthen the Purdue University presence on the Board. M.Weber proposes co-chairs of Gary and Jamal who are two of the three longest remaining Board members and for Ken to become treasurer. M.Weber asked for nominations for officers.
Purdue Appointed Board Position
G.Bertoline will introduce Shane Hageman, Purdue University's selected appointee to the PPHS Board. The Board is required to approve the appointment by recorded vote.
G.Bertoline introduced Shane Hageman as Purdue's nomination as a Purdue-appointed Board member. G.Bertoline reported Shane will be a very valuable member of the Board. S.Hageman reported he is happy to be here. S.Hageman explained he has a degree from IU but went to Purdue first and has a background primarily in agriculture on a farm in Remington, Indiana. He has gone to public school throughout all of his education until recently beginning to take classes at Notre Dame. He currently works in agriculture and commercial real estate.
Charter Application Update
S.Bess will give a brief update regarding PPHS's charter application.
S.Bess reported that PPHS was notified Monday afternoon that we received a charter to open a school on the west side of Indianapolis. A real estate broker shared a list of potential school facilities and the team will begin diving into those options to figure out what can be converted into a school. S.Bess reported that we have the staff and infrastructure to support another school; we need to make sure the operational things are progressing. S.Bess added the thing he is least confident about is the building because there are few options in that area of the city.
IPS Referendum Sharing Update
K.Warren will give a brief update regarding discussions with IPS about referendum sharing.
K.Warren reported that IPS hopes to pass two referendums: one for operations and one for capital. The capital referendum has already been passed by IPS's Board and IPS is trying to get the new Board to pass the operations referendum. K.Warren has been part of the conversation on what referendum sharing might look like. Currently, PPHS receives $500 per student that lives in the UPS district. Currently, IPS has created a formula that would give a minimum of $1,200 to K-8 schools and a minimum of $600 to high school partners. Innovation schools are largely not excited about the referendum-sharing plans and The Mind Trust is very much opposed to it.
Development Update
Gift Policy
M.Quintana will present a gift policy that the Development Committee recommends be adopted by the Board. The Board is required to approve the policy by recorded vote.
M.Quintana presented gift policy that was reviewed and recommended by the Development Committee to approve. M.Quintana shared that the gift policy was developed by looking at several non-profit gift policies and the template created is fairly standard.
Funding
K.Reier will provide a brief update regarding PPHS's philanthropic support.
K.Reier reported that in December, PPHS was not selected as a Yass Prize finalist. Being a semifinalist provided PPHS with a significant amount of press and national attention and also provided the organization with $200,000.
Academic Excellence
Graduation Rate
K.Warren will discuss PPHS's 2022 graduation rate.
K.Warren presented disaggregated graduation rate data and explained that disaggregated data are only available for Englewood due to n sizes. K.Warren reported that what we are proud of is that we exist to serve students who have been historically marginalized and our graduation rates are the same across all subgroups. Compared to the state average, we are outpacing the state graduation rate for Black students. We are closing the opportunity gap for students who haven't historically had access to a great education.
Growth
K.Primrose will present PPHS student growth data.
K.Primrose presented data student growth. We are able to say that across the Board, students are hitting the growth levels that would be expected and reaching at least 1 academic year of growth. The trends we are seeing are that in English, students are generally reaching anticipated growth levels but are still struggling in Math. Math coaches are reporting that students are coming to the school needing remediation. We are looking at scheduling options to make sure students have additional math time, as needed.
Public Comment
The Board shall hear public comment. The Board shall prioritize comments related to agenda items, followed by other topics.
There is no public comment.
Closing Items
Next Meeting Date
The next PPHS Board of Directors meeting is scheduled for March 8, 2023 at 4:00 PM.
G.Bertoline and J.Smith adjourned the meeting at 6:50 PM.
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