SMART Academy

Sep
20

Board of Directors Meeting

4351 E. 131st St. Cleveland, Ohio 44105

Tuesday, September 20 2022

5:30pm - 6:30pm EDT

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Agenda

  1. Call to Order
    5:30 pm EDT
    1. SMART Academy Board of Directors' Meeting
      Joseph Nicklos profile image

      September 20, 2022 at 5:30pm

  2. Board Norms
    1. Norms
      Joseph Nicklos profile image
      • Agree to abide by meeting guidelines and structure
      • Remain on topic
      • Act in the best interests of the school
      • Participate and show respect
      • Listen, be open, and honest
      • Agree to disagree respectfully
      • Be prepared for meetings
      • Start on time
  3. Roll Call
    1. Board Members:
      Robert Aitken profile image
      • Joe Nicklos
      • Josh Lane
      • Jereme Sykes
      • Russell Cooper
      • Ryan Gerber
    2. Other Attendees:
      Robert Aitken profile image
      • Maureen Barbessi, Sponsor Representative
      • Robert Aitken, Superintendent
      • Hailey Trubey, Director
      • Melissa Miavez, Fiscal Officer
      • Gayle Gilbert, Fiscal Officer
  4. Approval of Current Agenda
    Joseph Nicklos profile image

    Resolved, that the Board of Director approves the agenda as presented.

     

    Moved: __________ Seconded: ___________

    Ayes: _____________ Nays: ______________

  5. Public Participation
  6. Old Business
  7. New Business
    1. Approval of Prior Meeting Minutes
      Joseph Nicklos profile image

      RESOLVED, that the Board of Directors approves the minutes of the meeting of August 16, 2022 as presented.

      Moved: __________ Seconded: ___________
      Ayes: _____________ Nays: ______________

    2. State of the School Report
      Robert Aitken profile image

      RESOLVED, that the Board of Directors approves the state of the school report as presented.

      Moved: __________ Seconded: ___________
      Ayes: _____________ Nays: ______________

    3. Treasurer Report

      RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.

      Moved: __________ Seconded: ___________
      Ayes: _____________ Nays: ______________

      1. Update & Recommendations from Finance Committee
        Russell Cooper profile image

        RESOLVED, that the Board of Directors approves the recommendations from the Finance Committee as presented.

        Moved: __________ Seconded: ___________
        Ayes: _____________ Nays: ______________

      2. Approval of Pex Policy
        Gayle Gilmore profile image

        RESOLVED, that the Board of Directors approves the Pex Policy as presented.

        Moved: __________ Seconded: ___________
        Ayes: _____________ Nays: ______________

      3. Approval of Monthly Financial Report
        Gayle Gilmore profile image

        RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.

        Moved: __________ Seconded: ___________
        Ayes: _____________ Nays: ______________

    4. Approval of Election of Officers
      Russell Cooper profile image
      Ryan Gerber profile image
      Josh Lane profile image
      Joseph Nicklos profile image
      Jereme Sykes profile image

      Resolved, that the Board of Director approves the Board Officers as presented.

      1. Board President

      2. Board Vice President

      3. Board Secretary

      4. Board Treasurer

       

      Moved: __________ Seconded: ___________

      Ayes: _____________ Nays: ______________

    5. Discussion & Approval of Committees
      Russell Cooper profile image
      Ryan Gerber profile image
      Josh Lane profile image
      Joseph Nicklos profile image
      Jereme Sykes profile image

      Resolved, that the Board of Director approves following committees with the members as presented.

      Academic Review Committee

      Community, Corporate, and Grant Development Committee (CCGC)

      Moved: __________ Seconded: ___________

      Ayes: _____________ Nays: ______________

    6. Board Book Review

      Board to review Board Book to provide updates, insight, discussion, as what to include to present to the community, organizations, and partnerships. (May Require work sessions) 

    7. Approval of Employment Contracts

      Resolved, that the Board of Director approves the following employment contracts as presented.

       

      Moved: __________ Seconded: ___________

      Ayes: _____________ Nays: ______________

      1. Donazia Bradley

        Resolved, that the Board of Director approves the contract for Donazia Bradley as presented.

         

        Moved: __________ Seconded: ___________

        Ayes: _____________ Nays: ______________

      2. Regina Benton

        Resolved, that the Board of Director approves the contract for Regina Benton as presented.

         

        Moved: __________ Seconded: ___________

        Ayes: _____________ Nays: ______________

      3. Joe Hemphill

        Resolved, that the Board of Director approves the contract for Joe Hemphill as presented.

         

        Moved: __________ Seconded: ___________

        Ayes: _____________ Nays: ______________

      4. Arianna Peterson

        Resolved, that the Board of Director approves the contract for Arianna Peterson as presented.

         

        Moved: __________ Seconded: ___________

        Ayes: _____________ Nays: ______________

      5. Sakinah Abdussatar

        Resolved, that the Board of Director approves the contract for Sakinah Abdussatar as presented.

         

        Moved: __________ Seconded: ___________

        Ayes: _____________ Nays: ______________

      6. Rodriguez, Jessica

        Resolved, that the Board of Director approves the contract for Jessica Rodriguez as presented.

         

        Moved: __________ Seconded: ___________

        Ayes: _____________ Nays: ______________

    8. Approval of Teacher Evaluation System

      WHEREAS, the Board of Directors finds it is in the School’s best interest to utilize OTES 2.0 for teacher evaluation purposes;

      THEREFORE BE IT RESOLVED, that the Board of Directors rescinds the previously approved Teacher Evaluation Policy and adopts the Ohio Teacher Evaluation System 2.0  Model as developed by the Ohio Department of Education.

       

      Moved: __________ Seconded: ___________

      Ayes: _____________ Nays: ______________

    9. Approval of Charter Renewal Submission

      Resolved, that the Board of Director approves the Charter Renewal Application upon final approval from the Board President prior to September 30, 2022.

       

      Moved: __________ Seconded: ___________

      Ayes: _____________ Nays: ______________

  8. Informational Reports
    1. Sponsor Update
      Maureen Barbessi profile image
    2. Legal Update
  9. Confirmation of Next Meeting
    1. October 18th, 2022 @ 5:30pm
  10. Adjournment at
    1. Time: 

      Moved: __________ Seconded: ___________
      Ayes: _____________ Nays: ______________

Minutes Tab

Call to Order

SMART Academy Board of Directors' Meeting

September 20, 2022 at 5:30pm

5:34pm

Board Norms

Norms

  • Agree to abide by meeting guidelines and structure
  • Remain on topic
  • Act in the best interests of the school
  • Participate and show respect
  • Listen, be open, and honest
  • Agree to disagree respectfully
  • Be prepared for meetings
  • Start on time

Roll Call

Board Members:

  • Joe Nicklos
  • Josh Lane
  • Jereme Sykes
  • Russell Cooper
  • Ryan Gerber

Other Attendees:

  • Maureen Barbessi, Sponsor Representative
  • Robert Aitken, Superintendent
  • Hailey Trubey, Director
  • Melissa Miavez, Fiscal Officer
  • Gayle Gilbert, Fiscal Officer

Approval of Current Agenda

Resolved, that the Board of Director approves the agenda as presented.

 

Moved: Josh Seconded: Russell

Ayes: 3 Nays: 0

Public Participation

Old Business

New Business

Approval of Prior Meeting Minutes

RESOLVED, that the Board of Directors approves the minutes of the meeting of August 16, 2022 as presented.

Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0

State of the School Report

RESOLVED, that the Board of Directors approves the state of the school report as presented.

Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0

Treasurer Report

RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.

Moved: Josh Seconded: Russell
Ayes: 3  Nays: 0

Update & Recommendations from Finance Committee

RESOLVED, that the Board of Directors approves the recommendations from the Finance Committee as presented.

Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0

Approval of Pex Policy

RESOLVED, that the Board of Directors approves the Pex Policy as presented.

Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0

Approval of Monthly Financial Report

RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.

Moved: __________ Seconded: _________

Ayes: _____________ Nays: ______________

Duplicate Agenda Item

Approval of Election of Officers

Resolved, that the Board of Director approves the Board Officers as presented.

1. Board President - Joe Nicklos

2. Board Vice President - Josh Lane

3. Board Secretary

4. Board Treasurer - Russell Cooper

 

Moved: Josh Seconded: Russell

Ayes: 3 Nays: 0

Board Secretary role tabled until next meeting.

Discussion & Approval of Committees

Resolved, that the Board of Director approves following committees with the members as presented.

Academic Review Committee: Joe Nicklos, Robert Aitken

Community, Corporate, and Grant Development Committee (CCGC): Josh Lane, Jereme Sykes, Ryan Gerber pending legal advisement and approval.

Moved: Josh Seconded: Russell

Ayes: 3 Nays: 0

Board Book Review

Board to review Board Book to provide updates, insight, discussion, as what to include to present to the community, organizations, and partnerships. (May Require work sessions) 

Board to review and update

Approval of Employment Contracts

Resolved, that the Board of Director approves the following employment contracts as presented.

 

Moved: Josh Seconded: Russell

Ayes: 3 Nays: 0

Donazia Bradley

Resolved, that the Board of Director approves the contract for Donazia Bradley as presented.

 

Moved: __________ Seconded: ___________

Ayes: _____________ Nays: ______________

Regina Benton

Resolved, that the Board of Director approves the contract for Regina Benton as presented.

 

Moved: __________ Seconded: ___________

Ayes: _____________ Nays: ______________

Joe Hemphill

Resolved, that the Board of Director approves the contract for Joe Hemphill as presented.

 

Moved: __________ Seconded: ___________

Ayes: _____________ Nays: ______________

Arianna Peterson

Resolved, that the Board of Director approves the contract for Arianna Peterson as presented.

 

Moved: __________ Seconded: ___________

Ayes: _____________ Nays: ______________

Sakinah Abdussatar

Resolved, that the Board of Director approves the contract for Sakinah Abdussatar as presented.

 

Moved: __________ Seconded: ___________

Ayes: _____________ Nays: ______________

Rodriguez, Jessica

Resolved, that the Board of Director approves the contract for Jessica Rodriguez as presented.

 

Moved: __________ Seconded: ___________

Ayes: _____________ Nays: ______________

Approval of Teacher Evaluation System

WHEREAS, the Board of Directors finds it is in the School’s best interest to utilize OTES 2.0 for teacher evaluation purposes;

THEREFORE BE IT RESOLVED, that the Board of Directors rescinds the previously approved Teacher Evaluation Policy and adopts the Ohio Teacher Evaluation System 2.0  Model as developed by the Ohio Department of Education.

 

Moved: Josh Seconded: Russell

Ayes: 3 Nays: 0

Approval of Charter Renewal Submission

Resolved, that the Board of Director approves the Charter Renewal Application upon final approval from the Board President prior to September 30, 2022.

 

Moved: Josh Seconded: Russell

Ayes: 3 Nays: 0

Informational Reports

Sponsor Update

Focused Plan approved by BCHF

Legal Update

Transportation issues around state

Confirmation of Next Meeting

October 18th, 2022 @ 5:30pm

Adjournment at

Time: 6:57pm

Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0

Attendance

Members

Name Attendance

Robert Aitken

Maureen Barbessi

Russell Cooper

Ryan Gerber

Gayle Gilmore

Josh Lane

Melissa Miavez

Joseph Nicklos

Jereme Sykes

Hailey Trubey

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