SMART Academy
Board of Directors Meeting
4351 E. 131st St. Cleveland, Ohio 44105
Tuesday, September 20 2022
5:30pm - 6:30pm EDT
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Agenda
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Call to Order5:30 pm EDT
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SMART Academy Board of Directors' Meeting
September 20, 2022 at 5:30pm
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Board Norms
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Norms
- Agree to abide by meeting guidelines and structure
- Remain on topic
- Act in the best interests of the school
- Participate and show respect
- Listen, be open, and honest
- Agree to disagree respectfully
- Be prepared for meetings
- Start on time
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Roll Call
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Board Members:
- Joe Nicklos
- Josh Lane
- Jereme Sykes
- Russell Cooper
- Ryan Gerber
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Other Attendees:
- Maureen Barbessi, Sponsor Representative
- Robert Aitken, Superintendent
- Hailey Trubey, Director
- Melissa Miavez, Fiscal Officer
- Gayle Gilbert, Fiscal Officer
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Approval of Current Agenda
Resolved, that the Board of Director approves the agenda as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Public Participation
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Old Business
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New Business
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Approval of Prior Meeting Minutes
RESOLVED, that the Board of Directors approves the minutes of the meeting of August 16, 2022 as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________ -
State of the School Report
RESOLVED, that the Board of Directors approves the state of the school report as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________ -
Treasurer Report
RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________-
Update & Recommendations from Finance Committee
RESOLVED, that the Board of Directors approves the recommendations from the Finance Committee as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________ -
Approval of Pex Policy
RESOLVED, that the Board of Directors approves the Pex Policy as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________ -
Approval of Monthly Financial Report
RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Approval of Election of Officers
Resolved, that the Board of Director approves the Board Officers as presented.
1. Board President
2. Board Vice President
3. Board Secretary
4. Board Treasurer
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Discussion & Approval of Committees
Resolved, that the Board of Director approves following committees with the members as presented.
Academic Review Committee
Community, Corporate, and Grant Development Committee (CCGC)
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Board Book Review
Board to review Board Book to provide updates, insight, discussion, as what to include to present to the community, organizations, and partnerships. (May Require work sessions)
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Approval of Employment Contracts
Resolved, that the Board of Director approves the following employment contracts as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Donazia Bradley
Resolved, that the Board of Director approves the contract for Donazia Bradley as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Regina Benton
Resolved, that the Board of Director approves the contract for Regina Benton as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Joe Hemphill
Resolved, that the Board of Director approves the contract for Joe Hemphill as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Arianna Peterson
Resolved, that the Board of Director approves the contract for Arianna Peterson as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Sakinah Abdussatar
Resolved, that the Board of Director approves the contract for Sakinah Abdussatar as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Rodriguez, Jessica
Resolved, that the Board of Director approves the contract for Jessica Rodriguez as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Approval of Teacher Evaluation System
WHEREAS, the Board of Directors finds it is in the School’s best interest to utilize OTES 2.0 for teacher evaluation purposes;
THEREFORE BE IT RESOLVED, that the Board of Directors rescinds the previously approved Teacher Evaluation Policy and adopts the Ohio Teacher Evaluation System 2.0 Model as developed by the Ohio Department of Education.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Approval of Charter Renewal Submission
Resolved, that the Board of Director approves the Charter Renewal Application upon final approval from the Board President prior to September 30, 2022.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Informational Reports
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Sponsor Update
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Legal Update
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Confirmation of Next Meeting
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October 18th, 2022 @ 5:30pm
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Adjournment at
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Time:
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
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Minutes Tab
Call to Order
SMART Academy Board of Directors' Meeting
September 20, 2022 at 5:30pm
5:34pm
Board Norms
Norms
- Agree to abide by meeting guidelines and structure
- Remain on topic
- Act in the best interests of the school
- Participate and show respect
- Listen, be open, and honest
- Agree to disagree respectfully
- Be prepared for meetings
- Start on time
Roll Call
Board Members:
- Joe Nicklos
- Josh Lane
- Jereme Sykes
- Russell Cooper
- Ryan Gerber
Other Attendees:
- Maureen Barbessi, Sponsor Representative
- Robert Aitken, Superintendent
- Hailey Trubey, Director
- Melissa Miavez, Fiscal Officer
- Gayle Gilbert, Fiscal Officer
Approval of Current Agenda
Resolved, that the Board of Director approves the agenda as presented.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Public Participation
Old Business
New Business
Approval of Prior Meeting Minutes
RESOLVED, that the Board of Directors approves the minutes of the meeting of August 16, 2022 as presented.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
State of the School Report
RESOLVED, that the Board of Directors approves the state of the school report as presented.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Treasurer Report
RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Update & Recommendations from Finance Committee
RESOLVED, that the Board of Directors approves the recommendations from the Finance Committee as presented.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Approval of Pex Policy
RESOLVED, that the Board of Directors approves the Pex Policy as presented.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Approval of Monthly Financial Report
RESOLVED, that the Board of Directors approves the financial report for August 2022 as presented.
Moved: __________ Seconded: _________
Ayes: _____________ Nays: ______________
Duplicate Agenda Item
Approval of Election of Officers
Resolved, that the Board of Director approves the Board Officers as presented.
1. Board President - Joe Nicklos
2. Board Vice President - Josh Lane
3. Board Secretary
4. Board Treasurer - Russell Cooper
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Board Secretary role tabled until next meeting.
Discussion & Approval of Committees
Resolved, that the Board of Director approves following committees with the members as presented.
Academic Review Committee: Joe Nicklos, Robert Aitken
Community, Corporate, and Grant Development Committee (CCGC): Josh Lane, Jereme Sykes, Ryan Gerber pending legal advisement and approval.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Board Book Review
Board to review Board Book to provide updates, insight, discussion, as what to include to present to the community, organizations, and partnerships. (May Require work sessions)
Board to review and update
Approval of Employment Contracts
Resolved, that the Board of Director approves the following employment contracts as presented.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Donazia Bradley
Resolved, that the Board of Director approves the contract for Donazia Bradley as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
Regina Benton
Resolved, that the Board of Director approves the contract for Regina Benton as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
Joe Hemphill
Resolved, that the Board of Director approves the contract for Joe Hemphill as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
Arianna Peterson
Resolved, that the Board of Director approves the contract for Arianna Peterson as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
Sakinah Abdussatar
Resolved, that the Board of Director approves the contract for Sakinah Abdussatar as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
Rodriguez, Jessica
Resolved, that the Board of Director approves the contract for Jessica Rodriguez as presented.
Moved: __________ Seconded: ___________
Ayes: _____________ Nays: ______________
Approval of Teacher Evaluation System
WHEREAS, the Board of Directors finds it is in the School’s best interest to utilize OTES 2.0 for teacher evaluation purposes;
THEREFORE BE IT RESOLVED, that the Board of Directors rescinds the previously approved Teacher Evaluation Policy and adopts the Ohio Teacher Evaluation System 2.0 Model as developed by the Ohio Department of Education.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Approval of Charter Renewal Submission
Resolved, that the Board of Director approves the Charter Renewal Application upon final approval from the Board President prior to September 30, 2022.
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Informational Reports
Sponsor Update
Focused Plan approved by BCHF
Legal Update
Transportation issues around state
Confirmation of Next Meeting
October 18th, 2022 @ 5:30pm
Adjournment at
Time: 6:57pm
Moved: Josh Seconded: Russell
Ayes: 3 Nays: 0
Attendance
Members
Name | Attendance |
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Robert Aitken |
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Maureen Barbessi |
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Russell Cooper |
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Ryan Gerber |
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Gayle Gilmore |
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Josh Lane |
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Melissa Miavez |
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Joseph Nicklos |
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Jereme Sykes |
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Hailey Trubey |
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