Tonganoxie Library Board of Directors

Aug
11

Library Board Meeting

Tonganoxie Public Library

Wednesday, August 10 2022

7:00pm - 9:00pm CDT

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Agenda

  1. Call to Order
    7:00 pm CDT
  2. Consent Agenda
    1. Meeting Minutes - 7/13/2022
      Brittany McWilliams profile image
      July 13.pdf
    2. Children's Programming Report
    3. Adult Program and Marketing Report
    4. Library Statistics
  3. Treasurer's Report
    1. July 2022 Treasurer's Report
      Treasurer's Report for Board Packet.pdf
  4. Director's Report
  5. New Business 
    1. Public Meetings in Boardables Discussion
    2. Digitization Update
    3. Flooding / Community Room Discussion
    4. Landscaping Concerns
      Landscaping Costs (Corrected Layout).pdf
  6. Friends and Foundation
    1. Friends of the Library Book Sale
  7. Old Business
    1. Tonganopoly Update
    2. Tuition Reimbursement Follow Up
    3. City Library versus District Library Discussion
  8. Executive Session to Discuss Personnel Matters
  9. Adjournment

Minutes Tab

Tonganoxie Public Library Board Meeting

August 10, 2022

Attendance

Members

Present: Sherry Agee, Emily Arnold, Brittany McWilliams, Teri Morgan, Christopher Rea, Dana Splichal, Meagan Vestal, Max Wirestone

Remote: Jennifer Kohl, Steve Skeet

Absent: Angela Bowlin, David Frese

Call to Order

Vestal called the meeting to order at 7:00pm.

Agee moved to approve the agenda. Morgan seconded. Passed unanimously.

Consent Agenda

Splichal moved to approve the Consent Agenda. Agee seconded. Passed unanimously.

Treasurer's Report

Morgan moved to approve the Treasurer's Report. Rea seconded. Approved unanimously.

Director's Report

Wirestone presented the Director's Report.

New Business 

Public Meetings in Boardables Discussion

Discussion occurred regarding utilizing Boardables feature to make the board meetings public. Discussion occurred. It was agreed upon that this feature should be utilized to increase transparency and reduce excess steps of uploading meeting minutes to the library website.

Digitization Update

Covered in Director Report.

Flooding / Community Room Discussion

Covered in Director's Report. Wirestone will request bids for replacement flooring for the Community Room that is not carpet.

Landscaping Concerns

Swallow and Sons reached out with some landscaping concerns and provided quotes for things that would not only make the landscaping look better but also reduce costs in the future. Discussion also occurred regarding the expiration of the current contract. 

Morgan moved to approve the Spruce Up Quote from Swallow and Sons minus the replacement of 4 junipers for a total of no more than $4130. Splichal seconded. Approved unanimously.

Friends and Foundation

Friends of the Library Book Sale

Book sale was delayed, but it will begin on August 18th. All books that are not sold will be disposed of appropriately to clear up space in the library.

Old Business

Tonganopoly Update

Tonganopoly has arrived. Games are for sale in Brothers Market, Downtown Drugstore, and the library. Almost one full pallet has been distributed for sale. Vestal indicated a need to secure a more permanent storage location because the current location is up for sale. 


Some people have requested games to be shipped; however, shipping methods and costs haven't been figured out yet. Wirestone wanted to wait until the initial push of purchases subsides. 

Agee and Vestal will call sponsor businesses to inform them that their game is available for pick up.

Tuition Reimbursement Follow Up

No follow up. Vestal is still unable to secure an address for Holifield.

City Library versus District Library Discussion

Vestal did extend an invitation to the city to tonight's meeting to discuss; they are not in attendance. Vestal also discussed the conversation with Mike McDonald at NEKLS, and she emailed the information to the board. Wirestone informed the board that the city countered our meeting date and time for September 19th at 5:00 or 5:30. Vesal encouraged all that could to be in attendance.

Executive Session to Discuss Personnel Matters

Splichal moved to enter Executive Session for no more than 10 minutes to discuss personnel matters. Morgan seconded. Passed unanimously. Executive Session was entered at 8:03pm.
Morgan moved to exit Executive Session. Splichal seconded. Passed unanimously. Executive Session was exited at 8:08pm with no action taken.

Adjournment

Splichal moved to adjourn the meeting. Morgan seconded. Passed unanimously. Meeting was adjourned at 8:10pm. 

Attendance

Members

Name Attendance

Sherry Agee

Emily Arnold

Angela Bowlin

David Frese

Jennifer Kohl

Brittany McWilliams

Teri Morgan

Christopher Rea

Steve Skeet

Dana Splichal

Meagan Vestal

Max Wirestone

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