Yosemite Valley Charter School

Dec
08

Board Meeting

3610 E. Ashlan Avenue, Fresno, CA 93726

https://zoom.us/j/99162534048

Thursday, December 7 2023

5:15pm - 7:15pm PST

Regularly schedule Board Meeting - December 2023

Join Virtually: https://zoom.us/j/99162534048

Meeting ID: 991 6253 4048

Join by Phone: (669) 444-9171

Agenda

  1. Opening Items
    10 mins
    5:15 pm PST
    1. Record Attendance
    2. Call the Meeting to Order
    3. Flag Salute
    4. Discussion & Potential Action on the Approval of the Agenda
    5. Public Comment
    6. Discussion & Potential Action to Approve the September 28, 2024 Board Meeting Minutes
      9-28-2023 - Board Meeting Minutes - Draft - YV.pdf
  2. CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
    20 mins
    5:25 pm

    Paragraph (1) of subdivision (d) of Gov. Code § 54956.9 Name of Case: Granite Mountain Charter School v. Yosemite Valley Charter School, et al., Case No: 22CECG01468

    Cover Sheet - Closed Session.pdf
  3. Finance
    5:45 pm
    1. Discussion & Potential Action on the July-October 2023 Financial Report
      5 mins
      Christopher Williams profile image
      5:45 pm
      Cover Sheet - Financial Report.pdf Financial Report - YV.pdf
    2. Discussion & Potential Action on the Frist Interim Report
      5 mins
      Christopher Williams profile image
      5:50 pm
      Cover Sheet - First Interim.pdf FY24 First Interim - YV.pdf
    3. Discussion & Potential Action on the Fiscal Policies & Procedures Manual
      5 mins
      Christopher Williams profile image
      5:55 pm

      Board Policy No. 1300

      Cover Sheet - Fiscal Manual.pdf FISCAL POLICY AND PROCEDURES-Summary of Changes.pdf Fiscal Policies and Procedures Manual-FY2024 - YV.pdf
    4. Discussion & Potential Action on the Superintendent Divvy Expenses
      5 mins
      Steph Johnson profile image
      6:00 pm
      Cover Sheet - Divvy.pdf
  4. Academic Excellence
    6:05 pm
    1. Presentation & Potential Discussion of the Winter Superintendent Report
      10 mins
      Steph Johnson profile image
      Dr. Steven James profile image
      6:05 pm
      Cover Sheet - Superintendent Report.pdf
    2. Presentation & Potential Discussion on the Annual Submission of the Local Indicators
      5 mins
      Steph Johnson profile image
      6:15 pm
      Cover Sheet - Indicators.pdf
  5. Operations
    6:20 pm
    1. Discussion & Potential Action on the 2022-2023 Audit Report
      5 mins
      Steph Johnson profile image
      6:20 pm
      Cover Sheet - Audit.pdf 22-23 Audit Rpt - Yosemite (1).pdf
    2. Discussion & Potential Action on the Updated Comprehensive Safety Plan
      5 mins
      Dr. Damien Phillips profile image
      6:25 pm
      Cover Sheet - Comprehensive Safety Plan.pdf Pending Board Approval_Comprehensive Safety Plan YVCS 23_24_11-29-23 (1).pdf
    3. Discussion & Potential Action on the Updated Employee Handbook (Daily/Hourly Rate Changes)
      5 mins
      Steph Johnson profile image
      6:30 pm
      Cover Sheet - Employee Handbook.pdf Employee Handbook - YV.pdf
  6. Governance
    6:35 pm
    1. Presentation & Potential Discussion on the December Board Metrics Report
      10 mins
      Jenny Plumb profile image
      6:35 pm
      Cover Sheet - Board Metrics Report.pdf Board Metrics Report - December 2023 - YV.pdf
    2. Discussion & Potential Action on the 2023-2024 Board Meeting Calendar
      10 mins
      Dr. Larry Jarocki profile image
      6:45 pm

      May Board Meeting Date

      Cover Sheet - Board Calendar.pdf 2023-2024 Board Calendar - YV.pdf
  7. Closing Items
    10 mins
    6:55 pm
    1. Board of Director Comments & Request
    2. Announcement of the Next Scheduled Board Meeting
      1. Regular: January 25, 2024 at 5:15 PM
    3. Adjourn Meeting
  8. Meeting Notes
    1. Public Comment Rules: Members of the public may address the Board on agenda or non-agenda items through the teleconference platform, Zoom. Zoom does not require the members of the public to have an account or login. Please either utilize the chat option to communicate to the administrative team of your desire to address the Board or simply communicate orally your desire to address the Board when the Board asks for public comments. Speakers may be called in the order requests are received. Comments are limited to 2 minutes each, with no more than 15 minutes per single topic. If a member of the public utilizes a translator to address the Board, those individuals are allotted 4 minutes each. If the Board utilizes simultaneous translation equipment in a manner that allows the Board to hear the translated public testimony simultaneously, those individuals are allotted 2 minutes each. By law, the Board is allowed to take action only on items on the agenda. The Board may, at its discretion, refer a matter to school staff or calendar the issue for future discussion.
    2. Note: The Governing Board encourages those with disabilities to participate fully in the public meeting process. If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the public meeting, please contact the Governing Board Office at (562) 758-0511 at least 48 hours before the scheduled board meeting so every reasonable effort can be made to accommodate you. (Government Code § 54954.2; Americans with Disabilities Act of 1990, § 202 (42 U.S.C. § 1213)
    3. Note: Times listed on the agenda are estimates only and do not represent the actual time each agenda item will take place during the Board meeting. Similarly, the length of time noted for each of the agenda items also represents estimated duration, and not the actual length of time allocated for each.

Minutes Tab

Opening Items

Record Attendance

Directors Present In Person:

Dr. Larry Jarocki, Jonna Durst, Carrie Stumpfhauser, Jennifer McQueen, Aaron Morgan, &  Dr. Anne Sharp. 

School Staff in Person:
Steph Johnson, Jenny Plumb, Dr. Damien Phillips, Dr. Steven James, & Rhonda Duerksen.

School Staff Remote:
Maria Thoeni, Anna Wilkinson, Denise Voth, Natalie Douty, Amy Friesen, & Lorraine Sewell.

Guests:
Paul Minney (Remote) Christopher Williams (Remote), Kimmi Buzzard (Remote)

Call the Meeting to Order

Dr. Larry Jarocki called the meeting of the board of directors of Yosemite Valley Charter School to order on Thursday, December 7, 2023 at 5:16 PM. 


Flag Salute

Dr. Larry Jarocki led the Flag Salute.


Discussion & Potential Action on the Approval of the Agenda

Jonna Durst made a motion to approve the agenda.

Carrie Stumpfhauser seconded the motion.
The Board VOTED unanimously to approve the motion.

Public Comment

Kevin Otto, Fresno County Office of Education made public comment regarding AB130 Extraordinary Audit with Inspire Charter Schools. County Office of Education has to report to the Board within 45 days. Audit found no misuse of public funds.


Discussion & Potential Action to Approve the September 28, 2024 Board Meeting Minutes

Carrie Stumpfhauser made a motion to approve the September 28, 2023 Regular Board Meeting Minutes.

Jonna Durst seconded the motion.

Dr. Larry Jarocki - Aye
Carrie Stumpfhauser - Aye
Jonna Durst - Aye
Jennifer McQueen - Aye
Aaron Morgan - Aye
Dr. Anne Sharp - Abstained

The Board VOTED  to approve the motion.

CLOSED SESSION: CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION

Paragraph (1) of subdivision (d) of Gov. Code § 54956.9 Name of Case: Granite Mountain Charter School v. Yosemite Valley Charter School, et al., Case No: 22CECG01468

Jonna Durst made a motion to enter into Closed Session at 5:21 PM. 

Carrie Stumpfhauser seconded the motion.

Legal Counsel, Paul Minney from Young, Minney, & Corr entered into Closed Session with the Board.

Carrie Stumpfhauser made a motion to enter into Closed Session at 5:35 PM.
Jonna Durst seconded the motion.  

Report out of Closed Session: 
Dr. Larry Jarocki reported the Board VOTED unanimously to accept a  settlement agreement in the matter of with Granite Mountain and authorized the Superintendent to sign the settlement.

Finance

Discussion & Potential Action on the July-October 2023 Financial Report

Christopher Williams from Absolute Charter Group presented the school's financial report. The report began with a financial outlook report impacted by AB 1505, potential impacts on LCFF Funding formulas and requirements, and potential looming state budget deficit and low Cost of Living increases. Overview and explanation of each part of the report was provided to the Board.

Jennifer McQueen made a motion to approve the July-October 2023 Financial Report.
Jonna Durst seconded the motion.
The Board VOTED unanimously to approve the motion.

Discussion & Potential Action on the Frist Interim Report

Christopher Williams presented the school's First Interim Report.

Jennifer McQueen made a motion to approve the 2023-2024 First Interim Report.
Jonna Durst seconded the motion.
The Board VOTED unanimously to approve the motion.

Discussion & Potential Action on the Fiscal Policies & Procedures Manual

Board Policy No. 1300

Christopher Williams outlined the changes to the Fiscal Policies & Procedures. The document will also include changing Deputy to Assistant Superintendent.

Jonna Durst made a motion to approve the updated Fiscal Policies & Procedures Manual.
Carrie Stumpfhauser seconded the motion.
The Board VOTED unanimously to approve the motion.

Discussion & Potential Action on the Superintendent Divvy Expenses

No Divvy transactions to report.

Academic Excellence

Presentation & Potential Discussion of the Winter Superintendent Report

Steph Johnson highlighted the following:
- FCMAT
- Enrollment Numbers and plan with the waitlisted students and Second Semester enrollments
- New office space to ensure there is adequate space to serve students in Special Education.
- Special Education: The school is receiving positive feedback from SPED supports this year.
- CSDC Conference: Leadership development, strategic planning 
- New Mission & Vision Statements: In addition, school programs/departments are in the process of developing their own statements as well.
- CDE SPED Audits: Dr. Steven James reported the school had no findings.
- Testing: Dr. Steven James shared participation rate has increased significantly to 97%. Comparison data: Yosemite outscored 8 out of 14 schools in ELA.  

Presentation & Potential Discussion on the Annual Submission of the Local Indicators

Steph Johnson shared that the Local Indicators were successfully, submitted prior to the September 30th due date.

Operations

Discussion & Potential Action on the 2022-2023 Audit Report

Steph Johnson shared the school 2022-2023 Audit Report draft noting one type and incorrect job titles for Dr. Goodman and Steph Johnson that will be corrected. She also noted there was a correction to the 2021-2022 Audit Report as the auditor mistakenly marked "Yes" for classroom based attendance, which the school does not have.

Carrie Stumpfhauser made a motion to approve the 2022-2023 Audit Report.
Jennifer McQueen seconded the motion.
The Board VOTED unanimously to approve the motion.

Discussion & Potential Action on the Updated Comprehensive Safety Plan

Dr. Damien Phillips presented the updates to the updated Comprehensive Safety Policy in line with Senate Bill 10, Melanie's Law to have a plan to address the opioid epidemic.

Jennifer McQueen made a motion to approve the updated Comprehensive Safety Plan
Jonna Durst seconded the motion.
The Board VOTED unanimously to approve the motion.

Discussion & Potential Action on the Updated Employee Handbook (Daily/Hourly Rate Changes)

Jonna Durst made a motion to table this item until January meeting.
Jennifer McQueen seconded the motion.
The Board VOTED unanimously to approve the motion.

Governance

Presentation & Potential Discussion on the December Board Metrics Report

Jenny Plumb presented the school's December Board Metrics Report.

Jennifer McQueen noted the A-G Report does not reflect trade school students. 

Carrie Stumpfhauser commented that though the College Path is reported and featured, but career metrics are not included as often.

Discussion & Potential Action on the 2023-2024 Board Meeting Calendar

May Board Meeting Date

Jonna Durst made a motion to change the Board Meeting calendar to a May 16th meeting instead of the 23rd.

Carrie Stumpfhauser seconded the motion.
The Board VOTED unanimously to approve the motion.

Closing Items

Board of Director Comments & Request

1. Redlined Employee Handbook
2. Board Calendar June Board Meeting date

Announcement of the Next Scheduled Board Meeting

Regular: January 25, 2024 at 5:15 PM

Dr. Larry Jarocki announced the next Regular Board Meeting will be held on January  25, 2024 at 5:15 PM.


Adjourn Meeting

Carrie Stumpfhauser made a motion to adjourn the meeting at 6:57 PM.

Jonna Durst seconded the motion.
The Board VOTED unanimously to approve the motion.

Meeting Notes

Public Comment Rules: Members of the public may address the Board on agenda or non-agenda items through the teleconference platform, Zoom. Zoom does not require the members of the public to have an account or login. Please either utilize the chat option to communicate to the administrative team of your desire to address the Board or simply communicate orally your desire to address the Board when the Board asks for public comments. Speakers may be called in the order requests are received. Comments are limited to 2 minutes each, with no more than 15 minutes per single topic. If a member of the public utilizes a translator to address the Board, those individuals are allotted 4 minutes each. If the Board utilizes simultaneous translation equipment in a manner that allows the Board to hear the translated public testimony simultaneously, those individuals are allotted 2 minutes each. By law, the Board is allowed to take action only on items on the agenda. The Board may, at its discretion, refer a matter to school staff or calendar the issue for future discussion.

Note: The Governing Board encourages those with disabilities to participate fully in the public meeting process. If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in the public meeting, please contact the Governing Board Office at (562) 758-0511 at least 48 hours before the scheduled board meeting so every reasonable effort can be made to accommodate you. (Government Code § 54954.2; Americans with Disabilities Act of 1990, § 202 (42 U.S.C. § 1213)

Note: Times listed on the agenda are estimates only and do not represent the actual time each agenda item will take place during the Board meeting. Similarly, the length of time noted for each of the agenda items also represents estimated duration, and not the actual length of time allocated for each.

Attendance

Members

Name Attendance

Kimmi Buzzard

Rhonda Duerksen

Jonna Durst

Anahi Garrett

Dr. Steven James

Dr. Larry Jarocki

Steph Johnson

Jennifer McQueen

Aaron Morgan

Dr. Damien Phillips

Jenny Plumb

Annie Sharp

Carrie Stumpfhauser

Maria Thoeni

Guest Members

Name Attendance

Christopher Williams

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