ASU Preparatory Academy

Apr
09

Board of Directors Meeting - Notice of Regular Session

https://asu.zoom.us/j/84031417702

https://asu.zoom.us/j/84031417702
Tuesday, April 9 2024 | 9:00am - 10:00am MST

Board of Directors Meeting - Notice of Regular Session

Pursuant to A.R.S. §38-431.01 and A.R.S §38-431.02 notice is hereby given to the general public that the Board of  Directors of ASU Preparatory Academy, will hold a Regular Session, on Tuesday April 9th, 2024  via Zoom https://asu.zoom.us/j/84031417702 or dial into +1 602 753 0140 Meeting ID: 8403 1417 702 at 9:00 AM AZ.

Those who are unable to participate virtually are invited to ASU Preparatory Academy's District Office located at 1130 E University Dr. STE 230, Tempe, AZ 85281. Persons with a disability may request a reasonable accommodation: such as a language interpreter, by contacting ASU Prep Academy at ASUPrep@asu.edu or by calling 480-727-2435 . Act (29 CFR 35.106; Notice)

Copies of the agenda and supporting materials will be available 24 hours prior to the meeting online at https://asuprep.asu.edu/governance/ or you may review the agenda in person at the District Office or each school's main office. The Board reserves the right to change the order of items on the agenda, with exception of public hearings. One or more members of the Board may participate in the meeting by telephonic communications. Pursuant to A.R.S. §38-431.02(H) the Board will not discuss, consider, or decide those matters not listed on the agenda. Pursuant to A.R.S. 38-431.03 (A)(3), the Board may vote to go into Executive Session, which will not be open to the public, to consult with its attorney and obtain legal advice on any matter listed on the agenda. 

Agenda

  1. Regular Session
    9:00 am MST
    1. Call to Order – Chairman
    2. Pledge of Allegiance – Chairman
    3. Roll Call - Board Clerk
  2. Public Comment
    1. Call for Public Comments – Chairman

      This is the time for the public to comment. Members of the Governing Body may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S 38-431.01 (H), action taken because of the public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.

  3. Informational Items
    1. Next Board Meeting is Tuesday May 14th, 2024
    2. ASU Prep Educational Highlights

      Presented by Betsy Fowler, Head of Schools and Jill Rogier, Head of Schools.

    3. ASU Prep 5 Year Review

      Presented by Betsy Fowler, Head of Schools.

      ASU Sponsor Letter S Phnx 5 Yer Final Report
    4. Financial Update

      Presented by Phil Netolicky, Chief Financial Officer.

    5. 2024/2025 Instructional Time Model

      Overview of the 2024/2025 Instructional Time Model presented by Betsy Fowler, Head of Schools.

      Board_ HB2862 Presentation_Remote Instruction_Revsd 3_2024 (4).pdf
  4. Approval of Action Items
    1. Approval of January 23, 2024 Regular Session Meeting Minutes

      It is requested that the Board of Directors approve the Regular Session Meeting Minutes for January 23, 2024.

      1.23.24 meeting minutes.pdf
    2. Approval of Consolidating Charters
      1. Charter Consolidation Plan

        Presented by Leah Lommel, Chief Admin Officer.

        Charter Consolidation Plan Charter Consolidation Plan (1).pdf
      2. Approval of the Consolidation Plan

        It is requested that the Board of Directors approves the Charter Consolidation Plan submitted by Administration, which will have the effect of consolidating all ASU Preparatory Academy immersion sites under the charter for Phoenix High School, LEA 91303 and eliminating all other existing charters for ASU Preparatory Academy's immersion sites.

      3. Approval of Campus Grade Levels

        It is requested that the Board of Directors approve the adjustment of the grade levels of ASU Preparatory Academy's campus sites as follows:

        Casa Grande will serve grades 7-12

        Phoenix Elementary will serve grades K -6

        Phoenix High School will serve grades 7-12

        Pilgrim Rest will serve grades K-8

        Polytechnic Elementary will serve grades K-6

        Polytechnic High School will serve grades 7-12

        South Phoenix Elementary will serve grades K-6

        South Phoenix High School will serve grades 7-12

  5. Executive Session

    Pursuant to A.R.S. §38-431.03(A)(3), the Board may go into executive session, which will not be open to the public, to consult with its attorney and obtain legal advice on any item listed on the agenda.

  6. Adjournment
    1. Made available to the public this 5th day of April by Jamie Moran, ASU Preparatory Academy Board Clerk 480-727-2435

Minutes Tab

ASU Preparatory Academy
org logo

Board of Directors Meeting - Notice of Regular Session

Tue Apr 9, 2024 4:00 PM - 5:00 PM UTC

Board Members Present

George Dean, Chairperson

José Cárdenas, Vice Chairperson

Amy McGrath, Treasurer

Julie Young, Director

Katie Ratlief, Director

Non-Board Members Present

Jamie Moran,  ASU Prep Exec Director of Enterprise Ops

Martha Plascencia, ASU Prep Board Clerk & Enterprise Operations Coordinator

Barbara Dickerson, ASU Associate VP-Chief of Staff, EOSS

Elizabeth Fowler, ASU Prep Immersion Head of Schools

Jill Rogier, ASU Prep Digital Head of Schools

Rebecca Hill, ASU Prep Chief of Staff

Phil Netolicky, ASU Prep Chief Financial Officer

Deanna Rader, ASU Prep Legal Counsel

Katie Van Deinse, ASU Prep Business Office Manager

Dannette Gastelo, Director of Student Data and State Compliance

Felicia Durden, Executive Director Student Services

Megan Warren, Assistant Director of Compliance

Taime Bengochea, Executive Director of Elementary Academics

Michael Franklin, Executive Director of Secondary Academics

Elora Diaz, ASU Assistant Vice President, EOSS

Regular Session

Call to Order – Chairman

George Dean called the meeting to order at 9:05am

Pledge of Allegiance – Chairman

George Dean led the meeting attendees in the Pledge of Allegiance

Roll Call - Board Clerk

Jamie Moran took roll call and verified a quorum was present

Public Comment

Call for Public Comments – Chairman

This is the time for the public to comment. Members of the Governing Body may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S 38-431.01 (H), action taken because of the public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.

No public attendees.

Informational Items

Next Board Meeting is Tuesday May 14th, 2024

ASU Prep Educational Highlights

Presented by Betsy Fowler, Head of Schools and Jill Rogier, Head of Schools.

ASU Prep Academy Polytechnic Elementary received the A+ School of Excellence Award. 


ASU Prep Pilgrim Rest is the first elementary school in the world to launch a Dreamscape Pod. Students can receive supplemental immersive knowledge in various subjects such as biology, history, civics, etc. 

Students from ASU Prep Academy Casa Grande, Downtown, Poly, and South participated in the Change the World: Rising Innovators Challenge answering the question, "How Can I Change the World?".  Presentation proposals included: Airline Passenger Safety and Crash Damage Control, Unpacking the Dropout Rate, Enhancing Safety and Productivity in Workshop Classrooms, and Beyond the Streets - a transformative program addressing homelessness and supporting self-sufficiency.

ASU Prep Digital STEM trip to Belize. Students had the opportunity to study water ecology, went zip lining, encountered bats up close, visited Mayan ruins and so much more. This was the first international field trip, another is planned for next year.

ASU Prep Digital Summer Camp. Students across the US and abroad are able to participate in summer camps for grades K-8 during June and July. Nine different summer camps are being offered.

ASU Prep 5 Year Review

Presented by Betsy Fowler, Head of Schools.

All three ASU Prep South Phoenix Charters were recommended for renewal authorizations. The committee comments were specific to the respect seen on campuses, praise for the growth of college going practices and commitment to serving learners and closing achievement gaps.


Financial Update

Presented by Phil Netolicky, Chief Financial Officer.

Phil reported that ASU Prep Academy is projected to end the year in the positive. Our product development team is on track to finish the high school suite of digital courses to be ready for this next school year. Phil thanked the teams for their diligence around managing the budget this year as well as planning for next year. More information on next year's budget to be presented in the upcoming board meetings.

2024/2025 Instructional Time Model

Overview of the 2024/2025 Instructional Time Model presented by Betsy Fowler, Head of Schools.

 The 2024/2025 Instructional Time Model was presented in the Public Hearing.

Approval of Action Items

Approval of January 23, 2024 Regular Session Meeting Minutes

It is requested that the Board of Directors approve the Regular Session Meeting Minutes for January 23, 2024.

Julie Young made a motion to approve the January 23rd Regular Session Meeting Minutes, Seconded by Amy McGrath. 

Motion Carries
Yea: George Dean, José Cárdenas, Julie Young, Katie Ratlief, Amy McGrath  

Approval of Consolidating Charters

Charter Consolidation Plan

Presented by Leah Lommel, Chief Admin Officer.

Megan Warren presented the consolidation plan.


Katie Ratlief congratulated the team on all the work they have done and the work that is ahead. She also mentioned she believed this choice is the smartest and most efficient way to move forward.   

Approval of the Consolidation Plan

It is requested that the Board of Directors approves the Charter Consolidation Plan submitted by Administration, which will have the effect of consolidating all ASU Preparatory Academy immersion sites under the charter for Phoenix High School, LEA 91303 and eliminating all other existing charters for ASU Preparatory Academy's immersion sites.

Katie Ratlief made a motion to approve the Charter Consolidation Plan, Seconded by José Cárdenas.

Motion Carries
Yea: George Dean, José Cárdenas, Julie Young, Katie Ratlief, Amy McGrath  

Approval of Campus Grade Levels

It is requested that the Board of Directors approve the adjustment of the grade levels of ASU Preparatory Academy's campus sites as follows:

Casa Grande will serve grades 7-12

Phoenix Elementary will serve grades K -6

Phoenix High School will serve grades 7-12

Pilgrim Rest will serve grades K-8

Polytechnic Elementary will serve grades K-6

Polytechnic High School will serve grades 7-12

South Phoenix Elementary will serve grades K-6

South Phoenix High School will serve grades 7-12

 Julie Young made a motion to approve the Campus Grade Levels, Seconded by José Cárdenas.

Motion Carries
Yea: George Dean, José Cárdenas, Julie Young, Katie Ratlief, Amy McGrath    

Executive Session

Pursuant to A.R.S. §38-431.03(A)(3), the Board may go into executive session, which will not be open to the public, to consult with its attorney and obtain legal advice on any item listed on the agenda.

No executive session held.

Adjournment

Amy McGrath  moved to adjourn, seconded by José Cárdenas, the meeting was adjourned at 9:38 am

Motion Carries
Yea: George Dean, José Cárdenas, Julie Young, Katie Ratlief, Amy McGrath

Made available to the public this 11th day of April by Jamie Moran, ASU Preparatory Academy Board Clerk 480-727-2435

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