ASU Preparatory Academy

Oct
10

Board of Directors Meeting - Notice of Regular Session

https://asu.zoom.us/j/84031417702

https://asu.zoom.us/j/84031417702

Tuesday, October 10 2023

9:00am - 10:00am MST

Board of Directors Meeting - Notice of Regular Session
Pursuant to A.R.S. §38-431.01 and A.R.S §38-431.02 notice is hereby given to the general public that the Board of  Directors of ASU Preparatory Academy, will hold a Regular Session, on Tuesday October 10, 2023  via  Zoom https://asu.zoom.us/j/84031417702  or dial into +1 602 753 0140 Meeting ID: 8403 1417 702 at 9:00 AM AZ.
Those who are unable to participate virtually are invited to ASU Preparatory Academy's District Office located at 1130 E University Dr. STE 230, Tempe, AZ 85281. Persons with a disability may request a reasonable accommodation: such as a language interpreter, by contacting ASU Prep Academy at ASUPrep@asu.edu or by calling 480-727-2435 . Act (29 CFR 35.106; Notice)
Copies of the agenda and supporting materials will be available 24 hours prior to the meeting online at https://asuprep.asu.edu/governance/ or you may review the agenda in person at the District Office or each school's main office. The Board reserves the right to change the order of items on the agenda, with exception of public hearings. One or more members of the Board may participate in the meeting by telephonic communications. Pursuant to A.R.S. §38-431.02(H) the Board will not discuss, consider, or decide those matters not listed on the agenda. Pursuant to A.R.S. 38-431.03 (A)(3), the Board may vote to go into Executive Session, which will not be open to the public, to consult with its attorney and obtain legal advice on any matter listed on the agenda. 

Agenda

  1. Regular Session
    9:00 am MST
    1. Call to Order
    2. Pledge of Allegiance
    3. Roll Call
  2. Public Comment
    1. Call for Public Comments – Chairman

      This is the time for the public to comment. Members of the Governing Body may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S 38-431.01 (H), action taken because of the public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.

  3. Informational Items
    1. Next Board Meeting is Tuesday November 14th, 2023 at 9am AZ.
  4. Approval of Action Items
    1. Approval of September 12th Regular Session Meeting Minutes

      It is requested that the Board of Directors approve the Regular Session Meeting Minutes for September 12th, 2023.

      board-of-directors-meeting-notice-of-regular-session 9.12.23 meeting minutespdf.pdf.pdf
    2. Approval of ASU Preparatory Academy's FY23 Annual Financial Reports- Phil Neotlicky, Executive Director of Budget and Finance

      It is requested that the Board of Directors approve ASU Preparatory Academy's FY 23 Annual Financial Reports for the following:

      • ASU Preparatory Academy Polytechnic Elementary School
      • ASU Preparatory Academy Polytechnic Middle School
      •  ASU Preparatory Academy Polytechnic High School
      • ASU Preparatory Academy Phoenix Elementary School
      • ASU Preparatory Academy Phoenix Middle School
      • ASU Preparatory Academy Phoenix High School
      •  ASU Preparatory Academy South Phoenix Elementary School
      • ASU Preparatory Academy South Phoenix Middle School
      • ASU Preparatory Academy South Phoenix High School
      • ASU Preparatory Academy Casa Grande
      • ASU Preparatory Academy Digital
      afr 23 poly ES.pdf AFR 23 Poly MS.pdf AFR 23 Poly HS.pdf afr 23 phx es.pdf afr23 phx ms.pdf afr 23 phx hs.pdf afr23 sphx es.pdf afr sphx ms.pdf afr23 sphxhs.pdf afr 23 casa grand.pdf afr 23 digital.pdf
    3. Approval of ASU Preparatory Academy FY 23 Consolidated Financial Statements and Independent Auditors Report- Phil Netolicky, Executive Director of Budget and Finance

      It is requested that the Board of Directors approve ASU Preparatory Academy's FY 23 Consolidated Financial Statements and Independent Auditors Report.

      23_ASU Prep - Financial statements.pdf
  5. Executive Session

    Pursuant to A.R.S. §38-431.03(A)(3), the Board may go into executive session, which will not be open to the public, to consult with its attorney and obtain legal advice on any item listed on the agenda.

  6. Adjournment
  7. Made available to the public this 9th day of October 2023 by Jamie Moran, ASU Preparatory Academy Board Clerk 941.313.2330

Minutes Tab

ASU Preparatory Academy
org logo

Board of Directors Meeting - Notice of Regular Session

Tue Oct 10, 2023 4:00 PM - 5:00 PM UTC

Board Members Present 

José Cárdenas, Vice Chairperson

Katie Ratlief, Director

Julie Young, Director

Board Members Absent

George Dean, Chairperson

Amy McGrath, Treasurer

Non-Board Members Present

Jamie Moran, ASU Preparatory Academy Board Clerk & ASU Prep Exec Director of Enterprise Ops

Rebecca Hill, ASU Preparatory Academy Chief of Staff

Barbara Dickerson, Associate VP-Chief of Staff, EOSS

Elizabeth Fowler, ASU Prep Immersion Head of Schools

Alea Boudreau, ASU Preparatory Academy Academic Program Manager

Elora Diaz, ASU Assistant Vice President, EOSS

Deanna Rader, ASU Preparatory Academy Legal Counsel

Katie Van Deinse, ASU Preparatory Academy Business Office Manager

Leah Lommel, ASU Preparatory Academy Chief Administrative Officer

Martha Plascencia, ASU Preparatory Academy Enterprise Operations Coordinator

Regular Session

Call to Order

José Cárdenas called the meeting to order at  9:02 AM 

José Cárdenas will be facilitating the meeting as George Dean is not in attendance.

Pledge of Allegiance

José Cárdenas led the meeting attendees in the Pledge of Allegiance

Roll Call 

Jamie Moran took roll call and verified a quorum was present

Public Comment

Call for Public Comments – Chairman

This is the time for the public to comment. Members of the Governing Body may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S 38-431.01 (H), action taken because of the public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.

Public Attendees: None

Informational Items

Next Board Meeting is Tuesday November 14th, 2023 at 9am AZ.

Approval of Action Items

Approval of September 12th Regular Session Meeting Minutes

It is requested that the Board of Directors approve the Regular Session Meeting Minutes for September 12th, 2023.

Katie Ratlief made a motion to approve the September 12th Regular Session Meeting Minutes, seconded by Julie Young. 

Motion Carries
Yea: José Cárdenas, Katie Ratlief, and Julie Young

Approval of ASU Preparatory Academy's FY23 Annual Financial Reports

It is requested that the Board of Directors approve ASU Preparatory Academy's FY 23 Annual Financial Reports

Julie Young made a motion to approve ASU Preparatory Academy's FY23 Annual Financial Reports, seconded by Katie Ratlief. 

Motion Carries
Yea: José Cárdenas, Katie Ratlief,  and Julie Young

Approval of ASU Preparatory Academy FY 23 Consolidated Financial Statements and Independent Auditors Report

It is requested that the Board of Directors approve ASU Preparatory Academy's FY 23 Consolidated Financial Statements and Independent Auditors Report.

Julie Young made a motion to approve ASU Preparatory Academy FY 23 Consolidated Financial Statements and Independent Auditors Report, seconded by Katie Ratlief.

Motion Carries 
Yea: José Cárdenas, Katie Ratlief, and Julie Young,  

Executive Session

If needed pursuant to A.R.S. §38-431.03(A)(3), the Board may go into executive session, which will not be open to the public, to consult with its attorney and obtain legal advice on any item listed on the agenda.

No executive session held.

Adjournment

Katie Ratlief moved to adjourn, seconded by Julie Young, the meeting was adjourned at 9:07 am

Motion Carries
Yea:  José Cárdenas, Katie Ratlief, Julie Young, and Amy McGrath.    

Respectfully submitted this 10th day of October, 2023

By Jamie Moran

ASU Preparatory Academy, Board Clerk

Board of Directors Chairperson or designee

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