Agenda

1. Call to Order

    
2. 5 mins
   Approval of Minutes

    
   1. MOTION: To approve the April 15th, 2020 Cape Cod & Islands Association of REALTORS®, Inc. and Cape Cod & Islands Multiple Listing Service, Inc. joint Board of Directors meeting minutes.

       

      Click Here to View Minutes 

3. 30 mins
   Financials

    
   1. Wolf & Company presentation of 2019 Annual Review and Financial Statements 

       

      Cecilia Freotte from Wolf & Company will join to discuss 2019 Financial Review 

   2. 2019 990 Tax Form Review

       

      Wolf and Company has prepared the draft 990 tax form. Per policy, this must be shared with the Board of Directors for review and comment before filing. 

4. 10 mins
   Reports

    
   1. Association Reports 

       

      MOTION: To accept the Association reports as prepared.

      1. The April Membership Report 

          

         Click Here for the Membership Report 

      2. Community & Member Engagement Group Report

          
   2. MLS Reports

       

      MOTION: To accept the MLS Reports as prepared 

      1. April Violations Report

          
5. 60 mins
   Association Business

    
   1. Capital Improvement & Office Renovation Budgeting

       
      1. MOTION: To approve IT setup costs of $5,000 related to the office remodel (these costs will be capitalized)

          
      2. MOTION: To approve $10,000 for remodel related expenses that will not be capitalized and come from general operating funds (moving, storage, furniture removal, décor & misc).

          
      3. MOTION: To approve an additonal $10,000 ($60,000 total) for furniture for the office remodel

          
   2. Governance Task Force Update

       
      1. MOTION: To approve the revisions to the CCIAOR Bylaws as recommended by the Governance Task Force

          
      2. MOTION: To approve the revisions to the CCIMLS Bylaws as recommended by the Governance Task Force

          
      3. MOTION: To approve the revisions to the Policy Manual as recommended by the Governance Task Force and contingent on bylaw changes being approved by the membership 

          
      4. MOTION: To set a special call CCIAOR and CCIMLS membership meeting for July 1st, 2020 for the purpose of voting on the revised Bylaws

          
   3. Safe Summer Guidelines

       
   4. Zipforms Update from NAR

       
6. 30 mins
   MLS Business

    
   1. Open House Marketing 

       

      The Board passed a motion at the March 30 special-called Board meeting to disable in-person open house marketing function in CCIMLS until the Stay at Home Order is lifted. With May 18 approaching, we wanted to bring this up for a conversation with the Board.

   2. Coming Soon - No Showing Status

       
   3. NAR Participant Data Access Policy Proposal

       
      1. MOTION: To support the proposed Participant Data Access Rule to be considered by the NAR Board of Directors

          
7. 15 mins
   Reports

    
   1. President Report

       
   2. President-Elect Report 

       
   3. CEO Report

       
      1. Life and Long Term Disability Insurance

          
      2. Barnstable Reopening Task Force

          
8. 30 mins
   Executive Session

    
   1. CEO Contract

       
9. Adjourn 

    

Minutes

1. Call to Order

   A joint meeting of the Cape Cod & Islands Association of REALTORS, Inc., and the Cape Cod & Islands Multiple Listing Service, Inc., Board of Directors was convened by Greg Kiely, President at 12:03 PM on May 13th, 2020 via Video Conference. A quorum was present, and the following actions were taken. 

   Staff: Ryan Castle, Marissa Cyr, Kevin Creedon

   Legal Counsel: Adam Dupuy 

   Guests: Cecilia Frerotte (Wolf & Company), Greg Murphy, Joe Hartung, Tara Franklin, Nancy Griffin 

2. Approval of Minutes
   1. MOTION: To approve the April 15th, 2020 Cape Cod & Islands Association of REALTORS®, Inc. and Cape Cod & Islands Multiple Listing Service, Inc. joint Board of Directors meeting minutes.

      Made by A. Blatz, seconded and carried. 

3. Financials
   1. Wolf & Company presentation of 2019 Annual Review and Financial Statements 

      MOTION: Made by A. Blatz, seconded and carried to accept the 2019 Financial Review as presented. 

   2. 2019 990 Tax Form Review

      C. Frerotte, K. Creedon exited the meeting

4. Reports
   1. Association Reports 

      MOTION: Made by A. Blatz, seconded and carried to approve the Association reports as prepared. 

      1. The April Membership Report 
      2. Community & Member Engagement Group Report
   2. MLS Reports

      MOTION: Made by A. Blatz, seconded and carried to approve the MLS reports as prepared. 

      1. April Violations Report
5. Association Business
   1. Capital Improvement & Office Renovation Budgeting
      1. MOTION: To approve IT setup costs of $5,000 related to the office remodel (these costs will be capitalized)

         Made by A. Blatz, seconded and carried. 

      2. MOTION: To approve $10,000 for remodel related expenses that will not be capitalized and come from general operating funds (moving, storage, furniture removal, décor & misc).

         Made by A. Blatz, seconded and carried. 

      3. MOTION: To approve an additonal $10,000 ($60,000 total) for furniture for the office remodel

         Made by A. Blatz, seconded and carried. 

   2. Governance Task Force Update
      1. MOTION: To approve the revisions to the CCIAOR Bylaws as recommended by the Governance Task Force

         Made by A. Blatz, seconded and carried. 

      2. MOTION: To approve the revisions to the CCIMLS Bylaws as recommended by the Governance Task Force

         Made by A. Blatz, seconded and carried. 

      3. MOTION: To approve the revisions to the Policy Manual as recommended by the Governance Task Force and contingent on bylaw changes being approved by the membership 

         Made by A. Blatz, seconded and carried. 

      4. MOTION: To set a special call CCIAOR and CCIMLS membership meeting for July 1st, 2020 for the purpose of voting on the revised Bylaws

         Made by A. Blatz, seconded and carried. 

   3. Safe Summer Guidelines
   4. Zipforms Update from NAR
6. MLS Business
   1. Open House Marketing 

      MOTION: Made by A. Blatz, seconded and carried to reactivate the live open house option in CCIMLS effective Tuesday, May 19th, 2020. 

   2. Coming Soon - No Showing Status

      MOTION: Made by A. Blatz, seconded to update the maximum length of time a listing can be in Coming Soon-No Showing status to 21 days effective Monday, May 18th, 2020.

   3. NAR Participant Data Access Policy Proposal
      1. MOTION: To support the proposed Participant Data Access Rule to be considered by the NAR Board of Directors

         Made by A. Blatz, seconded and carried. 

7. Reports
   1. President Report
   2. President-Elect Report 
   3. CEO Report
      1. Life and Long Term Disability Insurance

         MOTION: Made by A. Blatz, seconded and carried to approve Life and Long Term Disability Insurance Coverage for CCIAOR employees effective July 1st, 2020. 

      2. Barnstable Reopening Task Force
8. Executive Session

    R. Castle, M. Cyr, G. Murphy, J. Hartung, T. Frankin, N. Griffin exited the meeting  

   1. CEO Contract

      MOTION: Made by A. Blatz, seconded and carried to approve the CEO Contract as presented. 

9. Adjourn 

   MOTION: Made by A. Blatz, seconded and carried to adjourn at 3:00 PM. 

Attendance

• Joe Arnao
• Jac Augat
• Anne Blatz
• Ryan Castle
• Emily Clark
• Laura Clements
• Marissa Cyr
• Adam Dupuy
• Denise Holbrook
• Greg Kiely
• Courtney Marek
• Deborah Mason
• Stephen Maury
• Peggy Nye
• Julie Robillard
• Mari Sennott
• Marcia Stirling