Cape Cod & Islands Association of REALTORS® and Multiple Listing Service

May
13

Board of Directors May Meeting

Wednesday, May 13 2020 | 12:00pm - 3:00pm EDT


Agenda

  1. Call to Order
    12:00 pm EDT
  2. Approval of Minutes
    5 mins
    12:00 pm
    1. MOTION: To approve the April 15th, 2020 Cape Cod & Islands Association of REALTORS®, Inc. and Cape Cod & Islands Multiple Listing Service, Inc. joint Board of Directors meeting minutes.

      Click Here to View Minutes 

  3. Financials
    30 mins
    12:05 pm
    1. Wolf & Company presentation of 2019 Annual Review and Financial Statements 

      Cecilia Freotte from Wolf & Company will join to discuss 2019 Financial Review 

    2. 2019 990 Tax Form Review

      Wolf and Company has prepared the draft 990 tax form. Per policy, this must be shared with the Board of Directors for review and comment before filing. 

  4. Reports
    10 mins
    12:35 pm
    1. Association Reports 

      MOTION: To accept the Association reports as prepared.

      1. The April Membership Report 

        Click Here for the Membership Report 

      2. Community & Member Engagement Group Report
    2. MLS Reports

      MOTION: To accept the MLS Reports as prepared 

      1. April Violations Report
  5. Association Business
    60 mins
    12:45 pm
    1. Capital Improvement & Office Renovation Budgeting
      1. MOTION: To approve IT setup costs of $5,000 related to the office remodel (these costs will be capitalized)
      2. MOTION: To approve $10,000 for remodel related expenses that will not be capitalized and come from general operating funds (moving, storage, furniture removal, décor & misc).
      3. MOTION: To approve an additonal $10,000 ($60,000 total) for furniture for the office remodel
    2. Governance Task Force Update
      1. MOTION: To approve the revisions to the CCIAOR Bylaws as recommended by the Governance Task Force
      2. MOTION: To approve the revisions to the CCIMLS Bylaws as recommended by the Governance Task Force
      3. MOTION: To approve the revisions to the Policy Manual as recommended by the Governance Task Force and contingent on bylaw changes being approved by the membership 
      4. MOTION: To set a special call CCIAOR and CCIMLS membership meeting for July 1st, 2020 for the purpose of voting on the revised Bylaws
    3. Safe Summer Guidelines
    4. Zipforms Update from NAR
  6. MLS Business
    30 mins
    1:45 pm
    1. Open House Marketing 

      The Board passed a motion at the March 30 special-called Board meeting to disable in-person open house marketing function in CCIMLS until the Stay at Home Order is lifted. With May 18 approaching, we wanted to bring this up for a conversation with the Board.

    2. Coming Soon - No Showing Status
    3. NAR Participant Data Access Policy Proposal
      1. MOTION: To support the proposed Participant Data Access Rule to be considered by the NAR Board of Directors
  7. Reports
    15 mins
    2:15 pm
    1. President Report
    2. President-Elect Report 
    3. CEO Report
      1. Life and Long Term Disability Insurance
      2. Barnstable Reopening Task Force
  8. Executive Session
    30 mins
    2:30 pm
    1. CEO Contract
  9. Adjourn 

Minutes Tab

Call to Order

A joint meeting of the Cape Cod & Islands Association of REALTORS, Inc., and the Cape Cod & Islands Multiple Listing Service, Inc., Board of Directors was convened by Greg Kiely, President at 12:03 PM on May 13th, 2020 via Video Conference. A quorum was present, and the following actions were taken. 

Staff: Ryan Castle, Marissa Cyr, Kevin Creedon

Legal Counsel: Adam Dupuy 

Guests: Cecilia Frerotte (Wolf & Company), Greg Murphy, Joe Hartung, Tara Franklin, Nancy Griffin 

Approval of Minutes

MOTION: To approve the April 15th, 2020 Cape Cod & Islands Association of REALTORS®, Inc. and Cape Cod & Islands Multiple Listing Service, Inc. joint Board of Directors meeting minutes.

Made by A. Blatz, seconded and carried. 

Financials

Wolf & Company presentation of 2019 Annual Review and Financial Statements 

MOTION: Made by A. Blatz, seconded and carried to accept the 2019 Financial Review as presented. 

2019 990 Tax Form Review

C. Frerotte, K. Creedon exited the meeting

Reports

Association Reports 

MOTION: Made by A. Blatz, seconded and carried to approve the Association reports as prepared. 

The April Membership Report 

Community & Member Engagement Group Report

Association Business

Capital Improvement & Office Renovation Budgeting

MOTION: To approve IT setup costs of $5,000 related to the office remodel (these costs will be capitalized)

Made by A. Blatz, seconded and carried. 

MOTION: To approve $10,000 for remodel related expenses that will not be capitalized and come from general operating funds (moving, storage, furniture removal, décor & misc).

Made by A. Blatz, seconded and carried. 

MOTION: To approve an additonal $10,000 ($60,000 total) for furniture for the office remodel

Made by A. Blatz, seconded and carried. 

MLS Business

Open House Marketing 

MOTION: Made by A. Blatz, seconded and carried to reactivate the live open house option in CCIMLS effective Tuesday, May 19th, 2020. 

Coming Soon - No Showing Status

MOTION: Made by A. Blatz, seconded to update the maximum length of time a listing can be in Coming Soon-No Showing status to 21 days effective Monday, May 18th, 2020.

NAR Participant Data Access Policy Proposal

MOTION: To support the proposed Participant Data Access Rule to be considered by the NAR Board of Directors

Made by A. Blatz, seconded and carried. 

Reports

President Report

President-Elect Report 

CEO Report

Life and Long Term Disability Insurance

MOTION: Made by A. Blatz, seconded and carried to approve Life and Long Term Disability Insurance Coverage for CCIAOR employees effective July 1st, 2020. 

Barnstable Reopening Task Force

Executive Session

 R. Castle, M. Cyr, G. Murphy, J. Hartung, T. Frankin, N. Griffin exited the meeting  

CEO Contract

MOTION: Made by A. Blatz, seconded and carried to approve the CEO Contract as presented. 

Adjourn 

MOTION: Made by A. Blatz, seconded and carried to adjourn at 3:00 PM. 

Attendance

Members

Name Attendance

Joe Arnao

Jac Augat

Anne Blatz

Ryan Castle

Emily Clark

Laura Clements

Marissa Cyr

Adam Dupuy

Denise Holbrook

Courtney Marek

Deborah Mason

Stephen Maury

Peggy Nye

Julie Robillard

Mari Sennott

Marcia Stirling

Guest Members

Name Attendance

Greg Kiely

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