Hope Academy

Open Items

Call the meeting to order

Colleen Kenney called the meeting to order at 7:30am.

Record Attendance and Guests

Approve the May 2023 Special Board Meeting Minutes

 Leah Mannweiler moved to approve the minutes. Darren Craig seconded. 

Approve the April 2023 Board Meeting Minutes

April Board Meeting Minutes approved. Leah Mannweiler moved. Jennifer McVey seconded. 

Public Comment

Open Comment Period

No members of the public present. 

Action Items for Vote

Board Assurances

Rachelle reviewed the board assurances and all board members present signed. Those not present will be given the document to sign and return to Rachelle as soon as possible. 

Budget 2023-2024

Board Slate of Officers

Colleen Kenney moved to approve the Slate of Officers (Janine Shopp as the Board Chair, Amy Levander as Vice Chair, Darren Craig as Secretary and Jennifer McVey as Treasurer).  Janice Gabe seconded. 

Re-Election of Board Members

Colleen Kenney moved to approve the Re-Election of Board Members Marissa Manlove, Janine Shopp and Colleen Kenney. Jennifer McVey seconded.

Student Handbook

Policies and Procedures

Board Calendar

Finance Committee Report

Financials

Brian Anderson reviewed the year end financials, starting with the Budget vs Actual Summary. Overall, we are where we anticipated with 17.86 percent remaining in total revenues and 17.39 percent in total expenditures. With revenue we are slightly behind due to enrollment and the timing of CSP & ESSER funds, but ahead due to the fundraising and exceeding ADA. The biggest unknown item effecting expenditures continues to be transportation. Our ending cash balance of $241,636 will improve when we receive the reimbursement for the bus purchase from CSP. 

Goal Progress

Collaborations/Concerns

Academic and Recovery Excellence

Principals Report

Enrollment/Enroll Indy Update

Deb Leser reported that right now we have 30 students enrolled, with 3 to 4 new inquiries a week. We anticipate the inquiries to pick up in July. We currently have 18 students in summer school. 

Professional Development

We will continue to do PLC on Fridays with each week being themed and specific. We have one dedicated to looking at data, one to classroom strategies, etc. 

Formative Assessments

We showed growth with NWEA scores in each area, with the average being in the 70th percentile.

Goal Progress

Academic Dashboard

We had our highest count post pandemic of 41 students. There has been a shift in gender, now even split between boy vs girls where previously it was more boys. Race and ethnicity stayed consistent throughout the year. Enrollment by county is showing that Marion County is still growing. Special Ed is at 34 percent, which dropped due to the loss of senior class. Free and Reduced lunch increased significantly. Attendance in May was a better, but we still have work to do.  

School Data Dashboard

Parent participation improved as we went thru the year. 100 percent of students and parents physically came in the building for transition meetings. Retention rate is 86 percent for this year, with 14 percent transitioning out. We are at 30 students for starting enrollment.

Governance Committee

Board Self Assessment Update

Colleen reminded everyone to do the board self assessment by tomorrow or Monday at the latest as OEI's deadline is June 30th. 

Executive Director Self Evaluation Update

Colleen reminded that the Director Self Evalutation also needs completed by June 30th. 

Legislative Update

No update. 

Collaboration/Concern

The Graduation pathways change will affect us with the ASVAB no longer be counted unless the student is joining the armed services. The class of 2024 is grandfathered in with the previous graduation pathways. We are looking at peer certification, integrating more SAT prep, etc. Victoria suggested looking at locally created pathway. 

Development Committee

Development Committee Update

Hope Fest Wrap Up

Jon Shapiro is still crunching numbers but we are currently at around $15,000k, which is less than last year but higher in sponsorship.

Grants and Giving Update

Jon believes we are going to exceed the budget for this year. As of June 19th, non-grant revenue is $376,000, which is 121 percent of budget. Donor retention rate is 42 percent with a goal of 43 percent. Grant revenue is sitting at $348,000 for the year. We have resubmitted a grant request from Department of Health, which if approved it will be applied to next fiscal year. Jon and Rachelle are meeting with Doug Huntsinger tomorrow to propose a 3 year funding ask.  Mental Health of America has a multi-year funding opportunity that we are in the middle of applying for.

Marketing Committee

Marketing Committee Report

Marketing Tracker

The tracker included in the board packet shows the things that have been done since May. 

Executive Director Report

Strategic Planning Update

Rachelle reminded the board of the 3 pillars in the strategic plan (Enrollment, Academic Rigor, and Funding) which we will use to develop our goals around in the committee meetings in July.

School Updates

Facilities, Staffing

The lease was approved. The new lighting and carpet installation will begin July 12th. We are also adding new lockers, creating more of a collegiate feel with seating areas mixed in with the lockers. The back patio is also being fenced in. 

Partnership Updates

The ARS conference is next week.  No update on SYF or IPS.