Housing Catalyst


Housing Catalyst Audit & Finance Committee - July 10, 2023

Zoom: https://us06web.zoom.us/j/88377098926?pwd=NUh1YlZhdW5xelVrU0lrVmxlUklCUT09

Monday, July 10 2023

3:30pm - 5:00pm MDT

Julie Francis is inviting you to a scheduled Zoom meeting.

Topic: Housing Catalyst Audit & Finance Committee - July 10, 2023
Time: Jul 10, 2023 03:30 PM Mountain Time (US and Canada)

Join Zoom Meeting

Meeting ID: 883 7709 8926
Passcode: 754622
One tap mobile
+17193594580,,88377098926# US
+17207072699,,88377098926# US (Denver)

Dial by your location
        +1 719 359 4580 US
        +1 720 707 2699 US (Denver)
        +1 346 248 7799 US (Houston)
        +1 669 444 9171 US
        +1 253 205 0468 US
        +1 253 215 8782 US (Tacoma)
        +1 386 347 5053 US
        +1 507 473 4847 US
        +1 564 217 2000 US
        +1 646 558 8656 US (New York)
        +1 646 931 3860 US
        +1 689 278 1000 US
        +1 301 715 8592 US (Washington DC)
        +1 305 224 1968 US
        +1 309 205 3325 US
        +1 312 626 6799 US (Chicago)
        +1 360 209 5623 US
Meeting ID: 883 7709 8926
Find your local number: https://us06web.zoom.us/u/k6JVBLX7m



  1. Approval of Agenda
    3:30 pm MDT
    1. Mindfulness Moment

      1-3 minute interval - bring focus to the meeting at hand.  Take opportunity to arrive into the virtual space and do good work.

  2. Call to Order
    10 mins
    3:30 pm
    1. Approval of Minutes
      10 mins
      3:30 pm
      1. Approval of June Minutes
  3. Reports
  4. Old Business
  5. New Business
    3:40 pm
    1. AFC Checklist
      15 mins
      Tonya Frammolino profile image
      3:40 pm
    2. Financial Services Workplan Review
      10 mins
      Tonya Frammolino profile image
      3:55 pm
    3. Charter Review
      10 mins
      Tonya Frammolino profile image
      4:05 pm

      Should we amend the charter to have charter review three or five years rather than annually?

    4. New Committee Member Discussion
      10 mins
      Julie Brewen profile image
      4:15 pm
    5. Wellington Audit
      10 mins
      Julie Brewen profile image
      4:25 pm
  6. Board Report Draft
    10 mins
    4:35 pm

    Attached is the draft board report.

  7. Comments | Announcements
    5 mins
    4:45 pm
    1. HAI Risk Management - Low Loss Ratio Award

      Certificate to be mailed in Sept.

  8. Adjourn Meeting
    1. Next Meeting Date
      1. August 14, 2023 @ 3:30 pm - Regular Meeting
    2. Definitions & Terms

      Key terms and definitions.

Minutes Tab


Committee members: Jennifer Wagner-Chair, Ann Green, Lizette Mill

Staff: Julie Brewen, Michele Christensen, Justin Corey, Tonya Frammolino, Julie Francis, Kristin Fritz,  Rachel Gaisford, Carly Johansson, Traci McGraw, Sam Seitz

Call to Order

Committee Chair Jennifer Wagner called the meeting to order at 3:30 pm.

Mindfulness Moment

Chief Financial Officer Tonya Frammolino led the group in a mindful moment.

Approval of June 12, 2023 Minutes

Commissioner Lizette Mill moved to approve the minutes of the June 12, 2023 meeting. Commissioner Ann Green seconded and the motion was passed unanimously.

New Business

AFC Checklist

Ms. Frammolino noted that comments and revisions on the Checklist from the meeting with Committee Chair Wagner and Commissioner Mill have been incorporated into the document. If the revised document is approved by the Committee, Ms. Frammolino recommends reviewing and answering the questions on the Checklist at the next meeting of this Committee. She reiterated that this document is meant to prompt a review of the Committee's work, to ensure it is functioning and performing its duties, and addressing issues appropriately.

Chair Wagner requested that the Committee Charter be available to the Committee on Boardable to assist with the review of the Checklist. Ms. Frammolino noted that it is available on Boardable.

Chair Wagner suggested that the Checklist review next month take place separately from the Committee meeting in order to save Commissioner and staff time. A draft and recommendations will then be presented at the full Committee meeting.

A meeting will be scheduled with Committee members and appropriate staff to perform the Checklist review prior to next month's Committee meeting.

Financial Services Work Plan Review

Ms. Frammolino reviewed and discussed the Financial Services 3-Year Rolling Work Plan. She noted that each objective noted on the Work Plan is tied to the Strategic Plan goals and strategies.

Housing Catalyst has hired a consultant to assist with doing a comprehensive IT assessment, which will include all systems currently used, future needs, security issues, and Housing Catalyst's relationship with the City of Fort Collins, which provides IT services and support. The consultant has begun interviewing staff.

Updates on the Work Plan will be provided to this Committee twice per year.

Charter Review

Ms. Frammolino discussed potential edits to the Committee Charter. Currently, the Charter indicates that it will be reviewed annually. She is requesting the Committee to consider a review every three or five years. Similarly,  a Committee Evaluation is currently to be done annually. 

Following discussion, the Committee agreed to review the Charter and to perform a Committee Evaluation annually.

Both the Charter and Checklist will be discussed at the next meeting of the Committee.

New Committee Member Discussion

Chief Executive Officer Julie Brewen reported that she and Chair Wagner will meet separately with two community members regarding potential membership on the Audit & Finance Committee. Ms. Brewen noted that both have valuable knowledge that would be of benefit to this Committee.

The two people are Eric Lea, Vice President at Robert Half, and; Karen Dunbar, CPA and Associate Vice President-Gift Planning at Colorado State University.

Wellington Audit

Ms. Brewen provided an update on the Wellington audit. She has held discussions with the Town Administrator and the Mayor about the issues. 

Board Report Draft

Ms. Frammolino shared the draft Board report which will go to the full Board at its next meeting.

Commissioner Mill suggested separating accomplishments from activities in the report to differentiate between them. Ms. Frammolino will make this change.

Comments | Announcements

HAI Risk Management - Low Loss Ratio Award

Ms. Frammolino reported that Housing Catalyst received from HAI recognition of its low loss ratio which resulted from low average losses from claims within the past year.

Adjourn Meeting

Chair Wagner adjourned the meeting at 4:33 pm.

Next Meeting Date - August 14, 2023 @ 3:30 pm - Regular Meeting



Name Attendance

Jessica Born

Julie Brewen

Michele Christensen

Justin Corey

Tonya Frammolino

Julie Francis

Kristin Fritz

Tara Gaffney

Rachel Gaisford

Ann Green

Carly Johansson

Traci McGraw

Lizette Mill

Jennifer Wagner

powered by  

Take mission-critical meetings from friction to focus with Boardable.

Get Started