Prairie Lakes Library System

Apr
02

Prairie Lakes Advisory Committee Meeting: April, 2024

Matheson Memorial Library, Elkhorn (Community Room) - 101 N Wisconsin St, Elkhorn, WI 53121

Connection Details: Virtual Link: https://meet.goto.com/181260189
Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

Tuesday, April 2 2024

9:30am - 11:30am CDT

NOTICE OF PUBLIC MEETING: The public and press are welcome to attend in person or virtually, depending on the options available above. If you need assistance in participating in this meeting or event, please call (262) 514-4500.

Connection Details:

Virtual Link: https://meet.goto.com/181260189

Access Code: 181-260-189 | To access via telephone, please dial: +1 (312) 757-3121

 

 

Agenda

  1. Call to Order
    9:30 am CDT

    Chair: Chad Robinson | Chair-Elect: Heather Kinkaid

  2. Roll Call and Introduction of Guests

    Regular Representatives: Bartoli, Burkhalter, Carter/Schoofs, Davies, Demske, Dimassis/Devries, Heskett, Janes, Kinkaid, Kornak, Kunkel, Langer, Lehmann/VanDan, C. Robinson, E. Robinson/Teval, Schnupp, Krebs-Smith, Sorrentino, Stapleton, Strehlow, Strunz, Swanson. Prairie Lakes Board Trustee Liaison: Sue Lea

  3. Approval of Agenda
  4. Approval of Previous Minutes

    Included in packet.

  5. Reports
    • Board Report - Ohs/Board Liaison
    • Director's Report - Ohs
    • Technology Team Report - Novy
    • Communications & Marketing Report - Anderson
    • Inclusive Services Report - Bue
  6. Guest Presentation: None
  7. Special Order of Business for SHARE Consortium

    NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

    1. SHARE Budget Update (Informational)

      Demo Schedule:

       

      Link to ROUGH DRAFT 2025 SHARE CoOp Budget

  8. Unfinished Business (None)
    1. System-Wide Puzzle Contest Update (Informational)
  9. New Business
    1. Communications & Marketing Priorities for 2025 (Discussion)

      Tovah Anderson will lead the group in a guided discussion to assess current and anticipated member library needs in the areas of Communications & Marketing. 

  10. Member-Suggested Items for Future Meetings
  11. Member Library Updates

    Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

  12. Announcements
    1. Next Scheduled Advisory Committee Meeting

      Date/Time: Tuesday, May 7th @ 9:30 AM. 

      Format: Hybrid

      Location: Matheson Memorial Library, Elkhorn

    2. Next Scheduled System Board Meeting

      Wednesday, April 24th @ 6:30 PM.

      Location: Waterford System Office

  13. Adjournment

    A motion to adjourn is required.

Minutes Tab

Prairie Lakes Library System
org logo

Prairie Lakes Advisory Committee Meeting: April, 2024

Tue Apr 2, 2024 2:30 PM - 4:30 PM UTC

Matheson Memorial Library (Community Room) – 101 N Wisconsin St., Elkhorn, WI 53121

Connection Details:
Virtual Link: https://meet.goto.com/181260189
Access Code: 181-260-189 | To Access via telephone, please dial: +1 (312) 757-3121

Call to Order

Chair: Chad Robinson | Chair-Elect: Heather Kinkaid

Robinson called the meeting to order at 9:33 a.m.

Roll Call and Introduction of Guests

–––––––––––––––––––––––––––––––––––––––––––––––
Regular Members

15  – Present – Nunez, DeVries, Janes, Davies, Lehmann, Bartoli, Burkhalter,
         Strehlow, Swanson, Teval, Robinson, Kunkel, Stapleton, Sorrentino, Kinkaid

9 –  Absent – Briese, Carter, Schnupp (Excused), Langer, Heskett, Krebs-Smith,
         Kornak, Strunz (excused), Demske, 
–––––––––––––––––––––––––––––––––––––––––––––––
PLLS Staff
6 – Present – Anderson, Bue, Dowling, Erickson, Hudson, Novy, Ohs, Platteter
–––––––––––––––––––––––––––––––––––––––––––––––
Guests
1 – Present – Roberta Rhodin Killian
–––––––––––––––––––––––––––––––––––––––––––––––

Approval of Agenda

Teval motioned to approve the agenda.
Sorrentino seconded.
No discussion.
Motion passed.

Approval of Previous Minutes

Included in packet.

Sorrentino motioned to approve the minutes.
Teval seconded.
Discussion:  notes from the inclusive services report or missing. 
–––––––––––
Sorrentino withdrew the motion.
–––––––––––
Inclusive Services notes will be added to the February minutes and be brought back to LAC for approval at the May meeting.

Reports

  • Board Report – Ohs
    • Carlson Dettmann Consulting presented the wage study report, the board is considering what action to take.
    • Negotiations continue on lease-renewal of for the Waterford office – board will take up the latest offer for a 1-year renewal at the April board meeting.
  • Directors Report – Ohs
    • Delivery update – 2 vendors submitted a total of 5 proposals. A third vendor submitted a proposal but did not honor the specifics outlined in the Request for Proposals (RFP). A team of PLLS staff evaluated the proposals. The team will work with the vendors to clarify any questions regarding the proposals. The team will then look at contracts and provide a report to the PLLS board.
    • The Programming Consultant position is waiting on the board's approval of a compensation and grade for the position as well as a final draft of a position description.
  • Technology Report – Novy
    • BC Mobile App is back, still waiting on admin access, will need to look at new app or alternatives later this year
    • SMS Reply-to Commands 400 requests serviced on behalf of 150 patrons, circ committee to discuss deploying more widely
    • NCOA Discussion at circ committee - meeting on April 22nd, call for participation
    • SD COSUGI Conference - Reconnect w/ SD staff & other library consortial colleagues, review a few enhancement requests, talk about BC Mobile, got new ideas for BC Analytics Dashboards
    • Syndetics Unbound Widget
    • TEACH Update - Docusign, Support & Cutovers
    • PC / RFID Group PurchasesMasterClass - ~500 /4000 - Promoting through library channels encouraged.
  • Communication & Marketing Report – Anderson
    • Site visits continue
    • Watch for another round of MasterClass promotion assets
    • Reach out if you'd like design help or printing for Summer Library Program or other projects.
  • Inclusive Services Report – Bue
    • State I.C. group met:
       – bringing a train the trainer initiative about building equitable summer programs
       – IDEA team is active, don't miss the In-Person Workshops, “Navigating the Terrain of Change with Dr. Alonzo Kelly“ April 25, 2024, 9:30 a.m.-3:30 p.m., East Branch, Brown County Library (2255 Main St, Green Bay) or May 9, 2024, 9:30 a.m.-3:30 p.m., Wintergreen Conference Center (60 Gasser Rd, Wisconsin Dells)
       – Resources available for Día de los Niños, First Nations, and accommodating neurodiverse library staff (more training coming)
    – 5/21 meeting will have a presentation about Individual Education Plans (IEP) for library staff.

Guest Presentation

None.

Special Order of Business for SHARE Consortium

NOTE: The directors or designated proxies of the Kenosha Public Library and Kenosha Community Library may vote on any motions occurring during this special order of business.

SHARE Budget Update (Informational)

Demo Schedule:

  • ReciteMe - April 3rd @ 1pm via Zoom
  • Blackstone Audiobooks - In Process
  • Kanopy - In Process
  • Koios - In Process
  • LibraryAware  - In Process
  • Patron Point demo - In Process   https://springshare.com/patronpoint/

Link to ROUGH DRAFT 2025 SHARE CoOp Budget

Unfinished Business

System-Wide Puzzle Contest Update (Informational)

Planning team has met. Will be a 3-tiered tournament with local library contests (August/September), county contests (October/November), and System-wide contest (probably first Saturday in December 2024). Locations & Times to-be-determined. Team is working on creating a standard set of rules. PLLS will provide promotional and communications support.

New Business

Communications & Marketing Priorities for 2025 (Discussion)

Tovah Anderson will lead the group in a guided discussion to assess current and anticipated member library needs in the areas of Communications & Marketing. 

Member-Suggested Items for Future Meetings

Member Library Updates

Each member library is welcome to share any local updates - including recent activities, success stories, challenges, or any other information you would like to share.

Group discussed marketing goals, possible uses for the  Communications and Marketing Programming budget line, and what services and resources libraries would like to see from PLLS:
• Canva training and tutorial resources

• Keep the Storywagon kits coming
• Promote awareness of what libraries offer, the ease of getting a library card, and the benefits of having a library card
• Focus on ways to reach people and populations without library cards (Hedberg Public Library has been working with the Janesville's GIS mapping people to overlay OrangeBoy maps of library cards to identify areas of low cardholder density.)
• Provide support for library outreach (examples: how to connect library services to outreach events like farmers markets, career fairs, senior fairs, etc.)
• Provide an email marketing platform, training on how to use it, and what kinds of marketing to do with it 

Announcements

Each library was offered the opportunity to share local updates.

Next Scheduled Advisory Committee Meeting

Tuesday, May 7th @ 9:30 AM | Hybrid at Matheson Memorial Library, Elkhorn

Next Scheduled System Board Meeting

Wednesday, April 24th @ 6:30 PM | Hybrid at Waterford System Office

Adjournment

A motion to adjourn is required.

Teval motioned to adjourn the meeting.
Bartoli seconded.
No discussion.
Motion passed.

Robinson adjourned the meeting at 10:29 a.m.

Submitted by Tovah Anderson on Tuesday, April 2, 2024.

Documents Tab

Type Name
Document 431071 icon LAC Meeting Minutes - March, 2024.pdf
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