Purdue Polytechnic High School
PPHS Board of Directors Meeting
PPHS Englewood - 1st floor conference room
Wednesday, June 8 2022
4:00pm - 5:30pm EDT
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Agenda
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Opening Items4:00 pm EDT
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Call to Order
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Record Attendance and Guests
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Approval of Minutes
M.Weber will request a motion to approve the May 11, 2022 Board Meeting Minutes
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Showcase
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Leadership Development Academy
K.Warren will recognize the PPHS staff participants who successfully completed PPHS's first Leadership Development Academy. K.Warren will request the Board pass a resolution to formally recognize each staff participant who successfully completed the Leadership Development Academy.
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Finance
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Final Audit Report
Jennifer McVey with Greenwalt CPAs will review the firm's financial audit findings.
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Approve Board Financials and APVR
S.Johnson will present the Board financials and APVR for April. The Board is required to approve both by recorded vote.
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Approve Opening Savings Account
S.Bess & S.Johnson will briefly discuss PPHS's need to open a savings account and will request the Board approve opening a savings account. This item required Board approval by recorded vote.
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Approve SY 2022-2023 Budget
S.Bess & S.Johnon will review the final budget for the 2022-2023 school year and answer questions. The Board is required to approve the budget by recorded vote.
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Governance
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Renewal of Board Terms
M.Weber and G.Bertoline's terms are set to expire on 6/30/2022. Both are seeking to renew their terms. This item requires Board approval by recorded vote.
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Strategic Planning
K.Reier will share a proposed success framework and example Key Performance Indicators and request feedback.
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Approve Updated PPHS ESSER III Plan
K.Reier will review the updated PPHS ESSER III Plan Summary that outlines a return to in-person instruction. This item requires Board approval by recorded vote as a requirement of ESSER III funding.
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Theory of Change Convening
S.Bess will provide a brief update regarding his participation in a national convening of national education and thought leaders.
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Academic Excellence
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Projected Graduation Rate
K.Primrose and S.Ward will discuss PPHS's projected 2022 graduation rate and graduate outcomes.
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Operations
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Enrollment Update
S.Ward will review enrollment numbers for the 2022-2023 school year.
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HR Update
K.Warren will provide a brief HR update.
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Approval of Furniture Purchase
S.Ward will briefly explain furniture purchases for South Bend and North that require Board approval by recorded vote.
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Closing Items
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PPHS Graduation
The PPHS Graduation Ceremony is on Friday, June 10, 2022 at 2:00 PM with a post-graduation ceremony with Purdue to follow.
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Next Meeting Date
The next PPHS Board of Directors meeting is scheduled for September 14, 2022 at 4:00 PM.
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Minutes Tab
PPHS Board of Directors Meeting Minutes
June 8, 2022
Opening Items
Call to Order
M.Weber called the meeting to order at 4:03PM
Record Attendance and Guests
Directors Present:
Approval of Minutes
M.Weber will request a motion to approve the May 11, 2022 Board Meeting Minutes
J.Smith made a motion to approve the May 11, 2022 Board Meeting Minutes. T.Reives seconded the motion.
Showcase
Leadership Development Academy
K.Warren will recognize the PPHS staff participants who successfully completed PPHS's first Leadership Development Academy. K.Warren will request the Board pass a resolution to formally recognize each staff participant who successfully completed the Leadership Development Academy.
Tina Seymour, Executive Director of Strategic Learning Solutions briefly introduced herself and shared the work of the PPHS Leadership Development Academy this past school year. Earlier in the day, Leadership Development Academy participants celebrated successfully completing the Leadership Development Academy.
Finance
Final Audit Report
Jennifer McVey with Greenwalt CPAs will review the firm's financial audit findings.
Jennifer McVey from Greenwalt CPSs presented the final audit report. J.McVey shared that the audit was challenging due to personnel turnover and not having the ability to train people, and the result was a lack of timeliness in reporting. McVey noted a couple of corrected statements and adjustments to amounts that need to be claimed.
Approve Board Financials and APVR
S.Johnson will present the Board financials and APVR for April. The Board is required to approve both by recorded vote.
S.Johnson reviewed April financials. She added that she is shoring up Title I and is confident that financials will be up-to-date in June. Some school-level staff members have shifted over to the Network to prepare for growth.
Approve Opening Savings Account
S.Bess & S.Johnson will briefly discuss PPHS's need to open a savings account and will request the Board approve opening a savings account. This item required Board approval by recorded vote.
S.Johnson reported that Chase recommended, in response to the situation regarding fraudulent activity, opening a savings account for all revenues to be deposited and monitoring and moving funds as needed into a checking account.
Approve SY 2022-2023 Budget
S.Bess & S.Johnon will review the final budget for the 2022-2023 school year and answer questions. The Board is required to approve the budget by recorded vote.
S.Johnson presented the 2022-2023 budget. The network fee is now set at 15% based on federal and state revenues. Revenues are based on the enrollment projection and per pupil projection but do not include referendum dollars for North and Englewood, so the number will go up. Major expenses include personnel and facilities costs. A comparison from last year's budget along with an increase/decrease indicator has been provided.
M.Weber said that an increase in Network staff is seen as getting us to where we want to be and asked whether any more increases are anticipated. S.Bess responded that no additional increases are anticipated. S.Bess added that philanthropic funds are not included in the budget, but we are talking to at least three philanthropic organizations that want to support our growth and anticipate receiving philanthropic funding.
K.Kobe shared concern regarding the presentation of network fees explaining that showing income under network and the expenses under professional services artificially inflates the income. K.Kobe suggested that we show negative revenue items for the schools so that it zeroes out on the revenue side for the school.
K.Kobe made a motion to approve the 2022-2023 budget with K.Kobe's suggestion. G.Pillow seconded the motion.
Governance
Renewal of Board Terms
M.Weber and G.Bertoline's terms are set to expire on 6/30/2022. Both are seeking to renew their terms. This item requires Board approval by recorded vote.
M.Weber shared that prior Board terms that were approved staggered when members would roll off the Board. G.Pillow is ready to roll off the Board and M.Weber shared that the Board is grateful for his service. M.Weber added that PPHS has been working with Purdue and it is her intention to serve the Board a while longer with the goal to move out of the Chair role and eventually off the Board. The goal is to maintain the continuity of the Board.
Strategic Planning
K.Reier will share a proposed success framework and example Key Performance Indicators and request feedback.
K.Reier presented the proposed success framework and example Key Performance Indicators. M.Quintana indicated that these are the questions and that they need to be measurable which will be a challenge, but this is a great start. T.Reives asked whether the frequency will be available. K.Reier responded affirmative.
Approve Updated PPHS ESSER III Plan
K.Reier will review the updated PPHS ESSER III Plan Summary that outlines a return to in-person instruction. This item requires Board approval by recorded vote as a requirement of ESSER III funding.
K.Reier summarized the ESSER III Plan Summary that outlines a return to in-person instruction and explained the need to have the Board approve the plan and that it be posted publicly on PPHS's website.
Theory of Change Convening
S.Bess will provide a brief update regarding his participation in a national convening of national education and thought leaders.
S.Bess shared that he attended a convening in Bailey, Colorado with about 70 people who they spent a weekend talking about the future of education and discussing the questions "How does education help maintain our democracy?" Many people at the convening talked to S.Bess about PPHS and he reported it as a testament to the work happening at PPHS.
Academic Excellence
Projected Graduation Rate
K.Primrose and S.Ward will discuss PPHS's projected 2022 graduation rate and graduate outcomes.
K.Primrose presented PPHS's projected graduation rates. S.Ward added that there has been one additional grab (82) since the report was shared with the Board and that it has been a team effort to ensure PPHS has great and accurate data. Over 60% of graduates plan to attend a 2 or 4 year university and 100% of graduates met employability skills, meaning no students are graduating with a waiver.
Operations
Enrollment Update
S.Ward will review enrollment numbers for the 2022-2023 school year.
S.Ward reviewed projected enrollment numbers for next school year and reported that the numbers look good and stable.
HR Update
K.Warren will provide a brief HR update.
K.Ward reported that she is participating in interviews at all campuses.
Approval of Furniture Purchase
S.Ward will briefly explain furniture purchases for South Bend and North that require Board approval by recorded vote.
S.Ward presented a quote from Business Furniture for the purchase of school furniture and added that the furniture order needs to be placed soon in order to have furniture before school starts in August. J.Smith asked about how PPHS is vetting vendors and expressed that, whenever possible, we should exercise due diligence in getting multiple quotes with an emphasis on supporting minority-owned businesses.
Closing Items
M.Weber adjourned the meeting at 5:58PM
PPHS Graduation
The PPHS Graduation Ceremony is on Friday, June 10, 2022 at 2:00 PM with a post-graduation ceremony with Purdue to follow.
Next Meeting Date
The next PPHS Board of Directors meeting is scheduled for September 14, 2022 at 4:00 PM.
Attendance
Members
Name | Attendance |
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LaShaun Aldridge |
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Lacey Beatty |
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Gary Bertoline |
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Scott Bess |
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Dante Cook |
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Sharnell Johnson |
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Ken Kobe |
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Nancy Marchand-Martella |
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Ronni Moore |
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Jacob Pactor |
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George Pillow |
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Krista Primrose |
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Maria Quintana |
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Kim Reier |
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Thomas Reives |
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Jamal Smith |
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Eric Stewart |
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Shatoya Ward |
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Keeanna Warren |
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Maureen Weber |
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Rob Wynkoop |
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Justin Zobrosky |
Guest Members
Name | Attendance |
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Jennifer McVey |
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