ASU Preparatory Academy
Board of Directors Meeting - Notice of Regular Session
https://asu.zoom.us/j/84031417702
Tuesday, January 23 2024
9:00am - 10:00am MST
Pursuant to A.R.S. §38-431.01 and A.R.S §38-431.02 notice is hereby given to the general public that the Board of Directors of ASU Preparatory Academy, will hold a Regular Session, on Tuesday January 23, 2024 via Zoom https://asu.zoom.us/j/84031417702 or dial into +1 602 753 0140 Meeting ID: 8403 1417 702 at 9:00 AM AZ.
Those who are unable to participate virtually are invited to ASU Preparatory Academy's District Office located at 1130 E University Dr. STE 230, Tempe, AZ 85281. Persons with a disability may request a reasonable accommodation: such as a language interpreter, by contacting ASU Prep Academy at ASUPrep@asu.edu or by calling 480-727-2435 . Act (29 CFR 35.106; Notice)
Copies of the agenda and supporting materials will be available 24 hours prior to the meeting online at https://asuprep.asu.edu/governance/ or you may review the agenda in person at the District Office or each school's main office. The Board reserves the right to change the order of items on the agenda, with exception of public hearings. One or more members of the Board may participate in the meeting by telephonic communications. Pursuant to A.R.S. §38-431.02(H) the Board will not discuss, consider, or decide those matters not listed on the agenda. Pursuant to A.R.S. 38-431.03 (A)(3), the Board may vote to go into Executive Session, which will not be open to the public, to consult with its attorney and obtain legal advice on any matter listed on the agenda.
Agenda
-
Regular Session9:00 am MST
-
Call to Order – Chairman
-
Pledge of Allegiance – Chairman
-
Roll Call - Board Clerk
-
-
Public Comment
-
Call for Public Comments – Chairman
This is the time for the public to comment. Members of the Governing Body may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S 38-431.01 (H), action taken because of the public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.
-
-
Informational Items
-
Next Board Meeting is Tuesday March 26th, 2024 at 9am AZ
-
Annual Meeting Items - Board Chair
- January meeting is our annual organization board meeting per AZ 15-321
- Complete and return Conflict of Interest disclosures
-
Charter Consolidation
Leah Lommel, Chief Administrative Officer
-
-
Approval of Action Items
-
Approval of November 14th Regular Session Meeting Minutes
It is requested that the Board of Directors approve the Regular Session Meeting Minutes for November 14th, 2023.
-
Approval to add 7th and 8th grade to ASU Preparatory Academy Pilgrim Rest
Betsy Fowler, Head of Schools, Immersion
It is requested that the Board of Directors approve ASU Prep Pilgrim Rest to serve Kindergarten through 8th grade.
-
Attendance Policy
Dannette Gastelo, Director of Student Data and State Compliance
It is requested that the Board of Directors approve the Attendance Policy.
-
Approval of the Board Officers for the 2024 Calendar Year
It is requested that the Board of Directors approve the following Board officers for 2024, George Dean, Chairman, José Cárdenas, Vice Chairman and Secretary, Amy McGrath, Treasurer.
-
Approval of the Conflict of Interest Policy
It is requested that the Board of Directors approve the Conflict of Interest Policy.
-
-
Executive Session
Pursuant to A.R.S. §38-431.03(A)(3), the Board may go into executive session, which will not be open to the public, to consult with its attorney and obtain legal advice on any item listed on the agenda.
-
Adjournment
-
Made available to the public this 17th day of January by Martha Plascencia, ASU Preparatory Academy Board Clerk 480-727-2435
-
11.14 meeting minutes.pdf
Minutes Tab
ASU Preparatory Academy
Board of Directors Meeting - Notice of Regular Session
Tue Jan 23, 2024 4:00 PM - 5:00 PM UTC
Board Members Present
George Dean, Chairperson
José Cárdenas, Vice Chairperson
Amy McGrath, Treasurer
Board Members Absent
Katie Ratlief, Director
Julie Young, Director
Non-Board Members Present
Jamie Moran, ASU Prep Exec Director of Enterprise Ops
Martha Plascencia, ASU Prep Board Clerk & Enterprise Operations Coordinator
Barbara Dickerson, ASU Associate VP-Chief of Staff, EOSS
Elizabeth Fowler, ASU Prep Immersion Head of Schools
Rebecca Hill, ASU Prep Chief of Staff
Alea Boudreau, ASU Prep Academic Program Manager
Phil Netolicky, ASU Prep Chief Financial Officer
Deanna Rader, ASU Prep Legal Counsel
Katie Van Deinse, ASU Prep Business Office Manager
Leah Lommel, ASU Prep Chief Administrative Officer
Dannette Gastelo, Director of Student Data and State Compliance
Regular Session
Call to Order – Chairman
George Dean called the meeting to order at 9:04am AZ
Pledge of Allegiance – Chairman
George Dean led the meeting attendees in the Pledge of Allegiance
Roll Call - Board Clerk
Martha Plascencia took roll call and verified a quorum was present
Public Comment
Call for Public Comments – Chairman
This is the time for the public to comment. Members of the Governing Body may not discuss items that are not specifically identified on the agenda. Therefore, pursuant to A.R.S 38-431.01 (H), action taken because of the public comment will be limited to directing staff to study the matter, responding to any criticism, or scheduling the matter for further consideration and decision at a later date.
No Public Comment
Informational Items
Next Board Meeting is Tuesday March 26th, 2024 at 9am AZ
Annual Meeting Items - Board Chair
- January meeting is our annual organization board meeting per AZ 15-321
- Complete and return Conflict of Interest disclosures
Mr. Dean requested all board members have their conflict of interest disclosures completed by the end of January.
Charter Consolidation - Leah Lommel, Chief Administrative Officer
Amy McGrath explained that a charter consolidation would enhance ASU Preparatory Academy's agility and eliminate the administrative burden of excessive compliance paperwork. The charter consolidation is intended to result in two charters, one for the immersion sites and one for digital.
Leah Lommel explained that we will be implementing a consistent charter structure across all immersion schools. ASU Prep is collaborating with Arizona Department of Education to finalize the details and ensure a smooth transition for the 2025-2026 school year.
Approval of Action Items
Approval of November 14th Regular Session Meeting Minutes
It is requested that the Board of Directors approve the Regular Session Meeting Minutes for November 14th, 2023.
Amy McGrath made a motion to approve the Regular Session Meeting Minutes for November 14th, 2023, seconded by José Cárdenas
Approval to add 7th and 8th grade to ASU Preparatory Academy Pilgrim Rest
Betsy Fowler, Head of Schools, Immersion
It is requested that the Board of Directors approve ASU Prep Pilgrim Rest to serve Kindergarten through 8th grade.
In collaboration with Pilgrim Rest and its parents, there's a strong desire to expand the school to offer 7th and 8th grades. This potential addition would create a seamless pathway for students to continue their education at Downtown Phoenix or South Phoenix high schools. Pilgrim Rest has the available space to accommodate these additional grades, with their current enrollment at 100 students in K-6 and 20 in Head Start.
José Cárdenas made a motion to approve ASU Prep Pilgrim Rest to serve Kindergarten through 8th grade, seconded by Amy McGrath
Attendance Policy - Dannette Gastelo
It is requested that the Board of Directors approve the Attendance Policy.
Dannette Gastelo presented the proposed attendance policy and how the approved changes, effective immediately, allow family vacations and religious holidays to be marked as excused absences when requested by parent. While these absences won't impact school funding, they still are counted towards the total number of annual absences provided in the state guidelines. José Cárdenas asked if this would be applicable for the Wednesday before Thanksgiving break as many parents start family vacations then. George Dean asked what the ramifications of a student exceeding the total number of annual absences. Dannette explained that those students are traditionally classified under the chronic illness policy.
Amy McGrath made a motion to approve the Attendance Policy, seconded by José Cárdenas
Approval of the Board Officers for the 2024 Calendar Year
It is requested that the Board of Directors approve the following Board officers for 2024, George Dean, Chairman, José Cárdenas, Vice Chairman and Secretary, Amy McGrath, Treasurer.
José Cárdenas made a motion to approve the Board Officers for the 2024 calendar year as stated in the agenda, seconded by Amy McGrath
Approval of the Conflict of Interest Policy
It is requested that the Board of Directors approve the Conflict of Interest Policy.
José Cárdenas shared that other ASU entities have a line that states "being employed by ASU is not a conflict of interest." He is not suggesting there is anything wrong with the current policy, only recommending we explore adding this to the policy. Amy McGrath requested reviewing the disclosure form to increase clarity.
José Cárdenas made a motion to approve the Conflict of Interest Policy, seconded by Amy McGrath
Executive Session
Pursuant to A.R.S. §38-431.03(A)(3), the Board may go into executive session, which will not be open to the public, to consult with its attorney and obtain legal advice on any item listed on the agenda.
No executive session held
Adjournment
Amy McGrath moved to adjourn, seconded by José Cárdenas, the meeting was adjourned at 9:25am AZ
Take mission-critical meetings from friction to focus with Boardable.
Get Started